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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD HELD ON MONDAY, 10 SEPTEMBER 2007 AT 10.00 AM

PRESENT:	Mr	Tony	Bouzaid	[Chairman]
	Mrs	Helen	O'Shea, QSM, JP	[Deputy Chair]
	Mr	Paul	Downie
	Ms	Izzy	Fordham
	Cr	Faye	Storer
ABSENT:	Mr	John	Mellars

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Bouzaid/Fordham

   That the minutes of the Great Barrier Community Board meeting held on Thursday, 16 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1 ROSALIE BAY WALKWAY AND POHUTAKAWA TREES - MR GEORGE MEDLAND

   George Medland sought clarification of the location of the Rosalie Bay walkway and suggested that part of it should be called Kowhai Valley track.

   Mr Medland also spoke to his tabled submission which sought the relocation of two Pohutukawa trees recently planted at the eastern end of the Oruawharo bridge to further up the Primrose Hill Road to allow for vehicle parking, and the removal of wooden bollards. Board Member Fordham undertook to follow up Mr Medland's requests with officers.

   Moved: Bouzaid/Fordham

   That George Medland be thanked for his presentation regarding the Rosalie Bay walkway and tree removals.

   CARRIED

   [ATTACHMENT 4.1]

   4.2 SIGHTLINES AT MULBERRY GROVE - HELEN HILL

   Helen Hill requested that the lower branches of some trees on the corner of Mulberry Grove Road [known as Haymans] be removed in order to create a sightline for safety reasons. Board Member Fordham undertook to follow this matter up on the Board's behalf.

   Mrs Hill also expressed appreciation for the efforts of the Board over the past term of Council.

   Moved: Bouzaid/Fordham

   That Helen Hill be thanked for her presentation regarding sight lines at Mulberry Grove.

   CARRIED

   4.3 HGI DISTRICT PLAN CONSULTATION - GORDON BARRETT

   Gordon Barrett asked whether the Board had surveyed the Great Barrier Island community to see what it wanted included in the district plan, or removed from it. He was advised of the extensive consultation that had been undertaken with the community prior to the proposed district plan being prepared.

   Moved: Bouzaid/Fordham

   That Gordon Barrett be thanked for his presentation regarding the HGI district plan consultation.

   CARRIED

   4.4 THANK YOU - ALISON TURNER

   Alison Turner, speaking on behalf of the Department of Conservation, thanked the Chairman and Board Member O'Shea for their commitment to the Great Barrier community over the past term and their outstanding dedication to their roles.

   Moved: Bouzaid/Fordham

   That Alison Turner be thanked for her presentation.

   CARRIED

   Item 6 was taken at this point.

5. COMMUNITY BOARD LOCAL FUNDING 2007

   Moved: Bouzaid/Storer

   1. That the report of the community advisor dated 10 September 2007 be received.
   2. That the Board approves the following allocations from its 2007/2008 community board local funding budget:

   Group	Amount	Purpose
   Aotea Family Support Group Charitable Trust	$1,389	Towards a gas stove for Tryphena hall
   Great Barrier Island Sports and Social Club Inc	$962	Towards the purchase of new cricket gear
   Ngatiwai O Aotea, Kawa Marae Trust	$834	Towards a website and internet service
   St John's Community Church	$533	Towards telephone rental, activity and community house co-ordination
   Total:	$3,718

   [Secretarial note: Board Member Fordham did not speak nor vote on the item regarding the Great Barrier Island Sports and Social Club.]

   3. That the Board approves the following allocations from its 2007/2008 discretionary funding budget:

   Group	Amount	Purpose
   Aotea Community Radio Trust	$3,655	Cartage and wiring of a building, subject to receipt of confirmation of landowner and council consents.
   Aotea Family Support Charitable Trust	$3,010	Over 60's monthly social dinners
   Total:	$6,665

   Moved: Bouzaid/Fordham

   4. That the community advisor be requested to work closely with the Great Barrier Island Pensioner Housing Trust with regard to its community board local funding application, and its planned fund raising event, and report back to the incoming Board's first meeting in November 2007.
   5. That the Board requests that prior to the 2008/2009 community board local funding round, a clinic with local groups be held on Great Barrier Island.

   CARRIED

6. DISCRETIONARY FUNDING APPLICATION - TOURISM AUCKLAND

   Moved: Bouzaid/O'Shea

   1. That the discretionary funding application from Tourism Auckland be received.
   2. That the Board approves the allocation of $5,000.00 from its 2007/2008 discretionary funding budget to Tourism Auckland towards the production of a brochure promoting Great Barrier Island as a visitor destination, subject to the final proof of the brochure being considered by the Board's tourism spokespersons.
   3. That Tourism Auckland provide an accountability statement to the Board following expenditure of the discretionary funding grant of $5,000.00.

   CARRIED

7. DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY ARTS TRUST

   Moved: Bouzaid/Downie

   1. That the discretionary funding application from the Aotea Community Arts Trust be received.
   2. That the Board approves the allocation of $3,000.00 from its 2007/2008 discretionary funding budget to the Aotea Community Arts Trust towards the purchase of materials for a walking trail, subject to the Trust obtaining any consents that may be required.
   3. That the Aotea Community Arts Trust provide an accountability statement to the Board following expenditure of the discretionary funding grant of $3,000.00.

   CARRIED

8. SMALL LOCAL IMPROVEMENT PROJECT WASH-UP ROUND 2007/2008

   Moved: Bouzaid/Fordham

   1. That the report of the SLIPs co-ordinator dated 1 September 2007 be received.
   2. That the Board approves the following projects from its remaining 2007/2008 SLIPs budget:

   Project	Amount	Spokesperson
   Awana Bay Accessway signage	+  +  +  +  +$5,500	Izzy Fordham
   Great Barrier seating prototype	$8,000	Izzy Fordham
   Great Barrier signage prototype	$10,000	Izzy Fordham
   Okiwi airfield reserve improvements	$4,000	Izzy Fordham
   Okupu Reserve walkway from Blind Bay Road	$4,500	Izzy Fordham
   Okupu Reserve walkway alongside Camerton Road	$6,300	Izzy Fordham
   Port Fitzroy Landing Reserve improvement	$2,000	Izzy Fordham
   Schooner Bay foreshore planting and picnic table	$3,500	Izzy Fordham
   Whangaparapara cemetery upgrade	$27,000	Izzy Fordham
   Whangapoua stream reserve weed tree removal	$8,200	Izzy Fordham
   Te Ahumata track upgrade stage 2 implementation	$19,500	Izzy Fordham
   Total:	$98,500

   CARRIED

9. PLANTATION RESERVE SCULPTURE PROPOSAL

   Moved: Bouzaid/Fordham

   That the Board declines the proposal submitted by Keith Simpson for a sculpture in the Plantation Reserve.

   CARRIED

10. PROPOSAL FOR WELCOME SIGN AT CLARIS

    Moved: Bouzaid/Downie

    That the Board give consideration to a welcome sign at the Claris airfield  when the new terminal building is under construction.

    CARRIED

11. SHOAL BAY WHARF PARKING ISSUES

    Moved: Bouzaid/O'Shea

    That the HGI Manager, Transport Safety, Assets and Operations be advised of the Board's preferences for parking at the Shoal Bay wharf as follows:

    1. the 8 hour car parking area [p480] be changed to 48 hours to cater for overnight boating trips; and
    2. rental car operators be requested to meet and greet their customers in a shuttle and transport them back to their depot or car park somewhere else to pick up their vehicles.

    CARRIED

12. CHAIRMAN'S REPORT

    Moved: Bouzaid/O'Shea

    1. That the tabled report of the Chairman be received.
    2. That the General Manager Finance and the incoming Finance committee be requested to rescind the GST requirement on the postponement policy for commercial farmland for Great Barrier Island farmers, as the majority of genuine farms on Great Barrier Island are not GST registered and are therefore unable to take advantage of the 21 June 2007 resolution from Combined Committees and Council that was intended to assist them.
    3. That the restriction for Great Barrier Island be defined by the same area as in the current resolution, ie farms over 12 hectares, and that any adjustment be made before the next annual plan round.

    CARRIED

    [ATTACHMENT 12]

13. BOARD MEMBER'S REPORTS

    Moved: Bouzaid/Storer

    1. That the verbal report of Board Member Downie regarding the following be received:
       • District Plan Hearings
       • Assistance with preparation of submissions to district plan
       • Meetings regarding Shoal Bay Wharf parking issues
    2. That the verbal report of Board Member Fordham regarding the following be received:
       • Discussions with Patrick Thorpe regarding parks
       • Kaitoke Dunes project
       • Attendance at the Aotea Community Radio Trust AGM
       • Acknowledgement of the Board and in particular, the HGI Councillor for her guidance and input
    3. That the verbal report of Board Member O'Shea regarding the following be received:
       • Acknowledgement of the Board
       • District Plan Hearings

    CARRIED

14. GROUP ACTIVITY REPORTS

    Moved: Bouzaid/Storer

    That the group activity reports be received.

    CARRIED

15. REPORTS REQUESTED/PENDING

    Moved: Bouzaid/Downie

    That the reports requested/pending list be received.

    CARRIED

    Prior to closing the meeting, the chairman thanked the Board for its input during the term and wished those who were standing again success with their campaigns. Members also took the opportunity to thank the Chairman.

    There being no further business the Chairman declared the meeting closed at 11:45 am.