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Great Barrier Community Board
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MINUTES OF A MEETING OF THE

GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 26 NOVEMBER 2007 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Cr Denise Roche  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
         

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the inaugural meeting of the Great Barrier Community Board meeting held on 12 November 2007 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 YOUTH PARTICIPATION WORKSHOP

    Moved: Downie/Roche

    That the Board consider an extraordinary business item at agenda item 27 relating to funding for the attendance of a community representative at an Alcohol Advisory Council of NZ-sponsored workshop on Waiheke Island, for the reason that the workshop is being held on 30 November 2007.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. ORUAWHARO STREAM BRIDGE ACCESS - MR GEORGE MEDLAND

    Moved: Downie/O'Shea

    That Mr Medland's correspondence regarding the pipe gate access to the Oruawharo stream bridge be referred to officers for a response.

    CARRIED

    4.2 SEALINK AND WYNYARD WHARF - DONNA GAUCI

    Sealink General Manager, Donna Gauci, outlined Sealink's concerns that no provision had been made for the company to have long-term tenure of facilities at Wynyard wharf. She advised that the company struggles to make money on its Great Barrier Island service, but was committed to this service which was subsidised by the company's Waiheke operation. She also spoke of the limitations on finding suitable coastal land for vehicular and freight ferry services.

    Moved: Somerville Ryan/Downie

    That Donna Gauci be thanked for her presentation regarding Sealink's Great Barrier Island service.

    CARRIED

    4.3 TOURISM INFORMATION CENTRE - DEBBIE BAKER AND JULIE BOWERS-RAKATAU

    Concerns were raised at the lack of a tourist information facility on Great Barrier Island and this was putting pressure on local businesses to provide visitors with local information. The presenters asked whether the community Board could assist in getting a visitor information service established.

    Moved: Downie/Somerville-Ryan

    1. That Debbie Baker and Julie Bowers-Rakatau be thanked for their presentation regarding a visitor information facility.

    2. That a working party of Board Members Downie, Somerville-Ryan, Fordham and Spence investigate the provision of a dedicated tourist information office on Great Barrier Island and report back to the Board's February 2008 meeting.

    CARRIED

    4.4 DUST NUISANCE, AWANA - KRISTIN LOWE

    Kristin Lowe advised that her property was located on a hill on the northern side of the Awana valley adjacent to the main road north. She outlined the dust nuisance created by the metal road and sought support for sealing of the area in front of her house or alternatively, other appropriate dust control measures. It was noted that sealing of the road was currently programmed for the 2009/2010 financial year.

    Moved: Downie/O'Shea

    That Kristin Lowe be thanked for her presentation regarding dust control measures on Aotea Road in front of her property.

    CARRIED

    4.5 GREAT BARRIER ISLAND CHARITABLE TRUST - JUDY GILBERT

    Judy Gilbert spoke to her tabled submission. In response to a request that the entire Board meet with the Trust, Judy undertook to come back to the Board with possible dates.

    [ATTACHMENT 4.5]

    Moved: Downie/Fordham

    That Judy Gilbert be thanked for her presentation regarding the Great Barrier Island Charitable Trust.

    CARRIED

  5. Top APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS TO DELEGATED AND LIAISON ROLES

    Moved: Downie/O'Shea

    A. That the Board appoints spokespersons to its delegated roles as follows:

    Transport Paul Downie, Richard Somerville-Ryan and Christina Spence
    Signs and Banners Mickey O'Shea
    Trees Izzy Fordham and Christina Spence
    Planning Paul Downie and Richard Somerville-Ryan
    Liquor licensing Christina Spence
    Parks and recreation Izzy Fordham
    Events Christina Spence
    Community services Mickey O'Shea and Christina Spence

    B. That the Board appoints spokespersons to the following liaison roles:

    Auckland Regional Council Richard Somerville-Ryan
    Emergency management Izzy Fordham
    Tourism Paul Downie, Richard Somerville-Ryan and Izzy Fordham
    Aotea Family Support Group Christina Spence
    Auckland and Far North District community boards association Izzy Fordham, alternate Richard Somerville-Ryan
    Manawhenua iwi liaison Mickey O'Shea and Christina Spence
    Te Taurahere O Aotea Mickey O'Shea and Christina Spence
    GBI Pensioner Housing Trust Paul Downie and Mickey O'Shea
    Auckland Conservation Board/DOC Izzy Fordham
    Community Health Trust Mickey O'Shea
    Wastewater Paul Downie
    Fisheries Paul Downie
    Grants Izzy Fordham
    Community Artz Trust Richard Somerville-Ryan
    Police Izzy Fordham
    North Barrier Issues Izzy Fordham andChristina Spence
    Great Barrier Island Charitable Trust Izzy Fordham

    CARRIED

  6. Top 2007/2008 SLIPS SPOKESPERSONS

    Moved: Downie/Fordham

    That the Board representative for Girlie's Grave Reserve and the Great Barrier view shaft protection stage 1 SLIPs projects remain with Board Member Fordham.

    CARRIED

  7. Top DISCRETIONARY FUNDING APPLICATION - SENIOR NET

    Moved: Downie/O'Shea

    1. That the discretionary funding application from Senior Net be received.

    2. That the Board approves the allocation of an amount of $1,050 from its 2007/2008 discretionary funding budget to Senior Net towards a printer/scanner/fax, ink cartridges and a broadband plan.

    3. That Senior Net provide an accountability statement to the Board following expenditure of the allocation of $1,050.

    CARRIED

  8. Top DISCRETIONARY FUNDING APPLICATION - GREAT BARRIER ISLAND CHARITABLE TRUST

    Moved: Downie/Roche

    1. That the discretionary funding application from the Great Barrier Island Charitable Trust be received.

    Moved: Downie/Fordham

    1. That the Board approves the allocation of an amount of $2,950 from its 2007/2008 discretionary funding budget to the Great Barrier Island Charitable Trust towards its cat neutering subsidisation programme.

    2. That the Great Barrier Island Charitable Trust provide an accountability statement to the Board following expenditure of the allocation of $2,950.

    CARRIED

  9. Top AUCKLAND REGION AND FAR NORTH DISTRICTS COMMUNITY BOARDS MEMBERSHIP

    Moved: Downie/Fordham

    That the Board approves the renewal of the annual subscription of $250 to the Auckland and Far North Districts Community Boards Association, to be funded from its 2007/2008 discretionary funding budget.

    CARRIED

  10. Top ATTENDANCE AT TOURISM-RELATED MEETINGS

    Moved: Downie/O'Shea

    That the Board approves that all travel costs associated with the attendance of one tourism spokesperson at tourism-related meetings off-island during the 2007-2010 term be funded from its discretionary funding budget.

    CARRIED

  11. Top REMUNERATION - ALLOCATION FOR 2007-2008

    Moved: Downie/O'Shea

    1. That the reports of the Deputy Mayor dated 29 October and 9 November 2007 be received.

    2. That the report of the Support Services Manager dated 13 November 2007 be received.

    3. That a working party of Board members Downie and Somerville-Ryan prepare comments on the proposed remuneration for 2007-2008 and elected representatives' expense policy to be sent to the Remuneration Working Party by 1 December 2007.

    CARRIED

  12. Top 2007/2008 REMUNERATION RATES

    Moved: Downie/Somerville-Ryan

    That the report of Councillor Northey dated 13 November 2007 be received.

    CARRIED

  13. Top GOVERNANCE WORKING PARTY

    Moved: Downie/O'Shea

    1. That the notice of motion from Board Member Somerville-Ryan dated 15 November 2007 be received.

    2. That a working party of Board Members prepare a draft submission on behalf of the Board, and the Great Barrier community, to the Royal Commission on the governance of Auckland city.

    CARRIED

  14. Top HERITAGE INSPECTIONS

    Board Member Somerville-Ryan tabled a copy of Appendix 4.

    Moved: Downie/O'Shea

    1. That the notice of motion from Board Member Somerville-Ryan dated 15 November 2007 be received.

    2. That the Manager, City Planning be requested to:

      1. note the Board's concerns that heritage and ecological inspections of properties on Great Barrier Island are being done using Appendix 4 of the notified District Plan as terms of reference, while these terms of reference are the subject of many submissions to the hearings process; and

      2. report to the Board on the inspections process.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That Senior Ecologist, Karen Denyer, be invited to the Board's February 2008 meeting to provide an update on the SES inspections process and findings thus far.

    CARRIED

    [ATTACHMENT 14]

  15. Top HAURAKI GULF ISLANDS DISTRICT PLAN PROGRESS

    Moved: Downie/Roche

    1. That the notice of motion from Board Member Downie dated 16 November 2007 be received.

    2. That the Board delegates Board Members Downie and Somerville-Ryan to liaise with Auckland City Council regarding updates on proposed HGI district plan progress and issues and report back to the Board.

    CARRIED

  16. Top STOCKTAKE OF GREAT BARRIER ISLAND'S 'COMMUNITY ASSETS'

    Moved: Downie/Fordham

    1. That the report of Board Member Downie be received.

    2. That Board Members identify groups in the nominated areas, for inclusion on a list of Great Barrier Island interest groups and report back to the Board in February 2008:

      • Northern area [Awana north] - Izzy Fordham

      • Central area - Mickey O'Shea and Christina Spence

      • Southern area - Paul Downie and Richard Somerville-Ryan

    CARRIED

  17. Top WYNYARD QUARTER PROPOSED PLAN CHANGE AND PROPOSED PLAN MODIFICATION

    Moved: Downie/O'Shea

    1. That the notice of motion from Board Member Downie dated 16 November 2007 be received.

    2. That the Board delegates Board Members Downie and Somerville-Ryan to prepare further submissions to the proposed ARC/Auckland City Council Wynyard plan modifications by 7 December 2007, supporting the retention of the Great Barrier Island ferry services from the current location at Wynyard wharf.

    CARRIED

  18. Top PROPOSED FUEL SURCHARGE TAXES

    Moved: Downie/Somerville-Ryan

    1. That the notice of motion from Board Member Downie dated 16 November 2007 be received.

    2. That the Board delegates the Board chair to prepare further correspondence to the Minister of Transport seeking the exclusion of Great Barrier Island from proposed fuel surcharge taxes.

    CARRIED

  19. Top SCHEDULE OF MEETINGS - 2008-2010

    Moved: Downie/Fordham

    1. That the Board endorses the schedule of meetings for the 2007-2010 term.

    2. That the Democracy Advisor investigate the possibility of meetings being held in the north and south of the island each year during the 2007-2010 term.

    CARRIED

  20. Top ADVICE OF URGENT DECISIONS

    Moved: Downie/Fordham

    That the urgent decisions made following the September 2007 meeting and the end of the term be received.

    CARRIED

  21. Top PROVISION FOR URGENT DECISIONS

    Moved: Downie/Roche

    That the Board chair and Deputy chair be delegated to approve any urgent decisions that may arise between 27 November 2007 and the February 2008 Board meeting.

    CARRIED

  22. Top INWARDS CORRESPONDENCE

    Moved: Downie/Somerville-Ryan

    1. That the inwards correspondence, together with the officer's response to Kristin Lowe and Kerry Stockman, be received.

    2. That the HGI Manager, Transport Assets, Safety and Operations be requested to investigate the possibility of bringing the Aotea road seal programme forward with a view to sealing of the road alongside Kirstin Lowe's and Kerry Stockman's residence on Aotea Road, or alternatively a slow-break application.

    3. That the HGI Manager, Transport Assets, Safety and Operations, be requested to respond to the correspondence from Professor Harnett.

    4. That the note of thanks from the GBI Sports and Social Club regarding funding for the Guy Fawkes event be received.

    CARRIED

  23. Top CHAIRMAN'S REPORT

    Moved: Somerville-Ryan/Fordham

    1. That the tabled report of the Chairman be received.

    2. That the Democracy Advisor arranged a meeting of the Board with the SLIPs co-ordinator early in the new year.

    3. That the Board consider a visit to Waiheke Island to meet with the Waiheke Community Board some time in the future.

    4. That the Board approves funding from its 2007/2008 discretionary funding budget for the purchase of an appropriate gift for the previous Hauraki Gulf Islands councillor.

    CARRIED

    [ATTACHMENT 23]

  24. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Fordham

    1. That the verbal report of Board Member Spence regarding meetings with Aotea Family Support liaison and the proposed airfield terminal be received.

    2. That the verbal report of Board Member Fordham regarding meetings attended since the September Board meeting be received.

    3. That the verbal report of Board Member Somerville-Ryan regarding meetings attended be received.

    4. That the verbal report of Board Member O'Shea regarding meetings attended be received.

    5. That the verbal report of Councillor Roche regarding various issues be received.

    CARRIED

  25. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Roche

    That the group activity reports be received.

    CARRIED

  26. Top REPORTS REQUESTED/PENDING

    Moved: Downie/O'Shea

    That the list of reports requested/pending be received.

    CARRIED

  27. Top ATTENDANCE AT YOUTH PARTICIPATION WORKSHOP

    Moved: Downie/Fordham

    That the Board approves funding from its 2007/2008 discretionary funding budget of fares and overnight accommodation for the attendance by the Great Barrier Island community worker at a one-day "Practical Youth Participation" workshop being held on Waiheke Island on Friday 30 November 2007.

    CARRIED

    There being no further business, the Chairman declared the meeting closed at 1:00 pm.
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