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Great Barrier Community Board
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MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 17 MARCH 2008 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

The Group manager, Democracy Services, Christine Watson, was in attendance.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/O'Shea

    That the minutes of the Great Barrier Community Board meeting held on Monday, 18 February 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1LOCAL GOVERNMENT NZ PROFESSIONAL DEVELOPMENT PROGRAMME - COMMUNITY BOARD WORKSHOP

    Moved: Downie/Roche

    That an extraordinary item of business be considered at item 18 for the reason that the Board needs to consider whether it wishes to send a delegate to a Community Board Workshop sponsored by Local Government New Zealand's Professional Development Programme at Manukau City which is being held on 14 April 2008, prior to the next Board meeting.

    CARRIED

    3.2 HEALTH AND ANIMAL-RELATED BYLAWS

    Moved: Downie/Fordham

    That an extraordinary item of business be considered at item 19 for the reason that the Board needs to consider whether it wishes to make submissions to the health and animal-related bylaws which close on 11 and 18 April.

    CARRIED

  4. Top PUBLIC FORUM

    4.1 DRIVING STANDARDS ON GREAT BARRIER ISLAND ROADS

    Correspondence from John Cran was read out to the meeting due to Mr Cran being unable to be in attendance.

    [ATTACHMENT 4.1]

    Moved: Downie/O'Shea

    1. That the correspondence from John Cran regarding driving standards and safety and visibility issues on the corner of Gray Road be received and it be referred to Tourism Auckland and relevant council officers for appropriate action.

    2. That a SLIPs project be scoped for appropriate signage at the entrance points, and other locations, on Great Barrier Island, alerting persons to the need for safe driving practices.

    CARRIED

    4.2 UNCONTROLLED DOGS ON THE OKUPU BEACH

    Di Simpson spoke to her tabled submission, re-iterating concerns raised at the Board's February meeting about the number of uncontrolled dogs on Okupu beach and their impact on the habitat of the brown teal.

    [ATTACHMENT 4.2]

    Moved: Downie/Somerville-Ryan

    1. That the correspondence from Di Simpson regarding uncontrolled dogs at Okupu beach be received.

    2. That the Council be requested to instal signage on Okupu beach indicating that dogs should be under control at all times.

    CARRIED

    4.3  GBI PENSIONER HOUSING TRUST

    Lew Rae spoke to the Pensioner Housing Trust's application for funding to print tea towels. He advised that 200 tea towels had already been printed and that the Trust was setting up its own website and would be going off-shore in a major sponsorship drive.

    Moved: Downie/Fordham

    That Lew Rae be thanked for his presentation regarding the GBI Pensioner Housing Trust's fundraising initiatives.

    CARRIED

  5. Top REPORT ON NOTICE OF MOTION FROM GREAT BARRIER ISLAND COMMUNITY BOARD CONCERNING THE HAURAKI GULF ISLANDS DISTRICT PLAN

    A copy of the submission presented by the Board chair to the 13 March 2008 meeting of the City Development committee was tabled.

    [ATTACHMENT 5]

    Moved: Downie/Fordham

    1. That the following resolutions from the City Development Committee's 13 March 2008 be received:

      1. That the current Auckland City District Plan Hauraki Gulf Islands Proposed 2006 continues to cover all of the council's districts within the Hauraki Gulf, including Great Barrier Island.
      2. That the City Development Committee endorse the current hearing process for the Auckland City District Plan Hauraki Gulf Islands Proposed 2006.
      3. That the recommendations from the August 2007 hearings are released at the end of the hearing process in accordance with best practice and to recognise the inter related nature of the plan provisions.
      4. That it be noted that the majority of issues raised by the Great Barrier Island Community Board can be addressed through the current hearing process of the Auckland City District Plan Hauraki Gulf Islands Proposed 2006.
    2. That the Board notes undertakings made by the General Manager City Development, at the 13 March 2008 City Development Committee meeting that budgetary considerations would not be an impediment to variations and ongoing planning work that will be needed after the September 2008 deadline for finalisation of the HGI District Plan, and would not fall upon the Great Barrier Island community.

    CARRIED

  6. Top WITHDRAWAL OF HAURAKI GULF ISLANDS FROM AUCKLAND CITY COUNCIL

    Moved: Downie/Roche

    That the Waiheke community board's resolution from its 27 February 2008 meeting be noted.

    CARRIED

  7. Top WYNYARD WHARF AND SEALINK OPERATIONS

    Moved: Downie/Somerville-Ryan

    1. That the Minister of Tourism and Rural Affairs, Minister of Transport, Mayor of Auckland City, Chairman of the Auckland Regional Council, Chairman of Auckland Regional Holdings and the Transport committee be advised of the Board's extreme concern at the potential loss of Great Barrier Island's long-term freight, vehicular and tourist passenger ferry services to Great Barrier Island in the current debate over the future of the Wynyard wharf area, which has served the island for the past 23 years, and urges the parties to resolve their issues with Sea+City as quickly as possible.

    2. That the Board Chair be delegated to prepare a press statement outlining the Board's view of the background to the current situation and its concerns that Great Barrier Island's critical economic interests are being seriously compromised in plans for the Wynyard Quarter.

    CARRIED

  8. Top PLANNING AND TREE SPOKESPERSONS

    Moved: Downie/Somerville-Ryan

    That the Board appoints the chairperson as its planning spokesperson, with Board member Somerville-Ryan as alternate, and Board member Fordham as its tree spokesperson with board member Spence as alternate.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATION - MOTAIREHE MARAE

    Moved: Downie/Fordham

    1. That the discretionary funding application from the Motairehe Marae be received.
    2. That the Board approves the allocation of an amount of $2,000 from its 2007/2008 discretionary funding budget to the Motairehe Marae towards building materials for the DIY project.
    3. That the Motairehe Marae provide an accountability statement to the Board following expenditure of the allocation of $2,000.

    CARRIED

  10. Top DISCRETIONARY FUNDING APPLICATION - GREAT BARRIER ISLAND PENSIONER HOUSING TRUST

    Moved: Downie/Somerville-Ryan

    1. That the discretionary funding application from the Great Barrier Island Pensioner Housing Trust be received.
    2. That the Great Barrier Island Pensioner Housing Trust be advised that the Board is unable to provide retrospective funding, however the Trust may wish to make an application for funding of a future tea towel printing run.

    CARRIED

  11. Top DISCRETIONARY FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP CHARITABLE TRUST

    Moved: Downie/Roche

    1. That the discretionary funding application from the Aotea Family Support Group Charitable Trust be received.

    2. That the Board approves the allocation of $1,287.75 from its 2007/2008 discretionary funding budget to the Aotea Family Support Group Charitable Trust, subject to written confirmation being provided to the Board that there are no planning issues associated with the installation of the long drop toilets adjacent to Horseshoe Paddock.

    3. That the Aotea Family Support Group Charitable Trust provide an accountability statement to the Board following expenditure of the grant of $1,287.50.

    CARRIED

    Board member Spence neither spoke nor voted and left the meeting during discussion of the item.

  12. Top PARKS REPORT - MARCH 2008

    Board member Fordham tabled additional pages to her report.

    [ATTACHMENT 12]

    Moved: Downie/O'Shea

    That the report of the Parks spokesperson dated 10 March 2008 be received.

    CARRIED

  13. Top INWARDS CORRESPONDENCE

    Moved: Downie/Somerville Ryan

    1. That the thank you correspondence from Senior Net acknowledging the Board's funding contribution be received.
    2. That the correspondence from Mulberry Grove School regarding the school bus service be received.
    3. That Board member Somerville-Ryan be delegated to liaise with appropriate authorities regarding the retention of the Mulberry Grove school bus service.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Roche/Fordham

    That the verbal report of the Chairperson regarding the following be received:

    • Correspondence with the Barrier Bulletin regarding withdrawal of HGI from Auckland City Council

    • Attendance at district plan hearing.

    • Complaints over the proposed airfield terminal field.

    • Attendance at City Development committee monthly meeting

    CARRIED

    [Secretarial note: Board member O'Shea undertook to represent the Board at the next Anzac service]

  15. Top COUNCILLOR'S REPORT

    Moved: Downie/Fordham

    That the verbal report of Councillor Roche regarding the following be received:

    • Council and committee attendances
    • Briefings on regional governance
    • Tangata whenua relationships
    • Apologies tendered for the Board's April meeting

    CARRIED

    The chairperson reported on a conversation with a Police representative following the last meeting regarding aerial spraying who had requested that the communal water supplies on Great Barrier Island be identified.

    Moved: Somerville-Ryan/Downie

    That Board members be delegated to identify the locations of communal water supplies on Great Barrier Island in the following areas:

    Awana Board member O'Shea

    Port Fitzroy Board member Fordham

    Okupu, Claris and Whangaparapara Board member Spence

    Tryphena Board members Downie and Somerville-Ryan

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Somerville-Ryan

    1. That the verbal report of Board Member Fordham regarding the following be received:
      • On-island meetings re Peter Blackwell's land boundaries and proposed septic system and public toilet;  site visit to Johnny Frieswjk's land; Reg Cuthers re Mulberry Grove foreshore; plans for airfield terminal building; Graeme Osborne from Tourism Auckland; Andrew Allen re road priorities and Okiwi airfield camera and annual plan projects; Parks staff over various issues
      • Attended regional governance meeting in Auckland and met with John Nash following this to discuss parks, cemeteries and community gardens.
      • Prepared advert for the Bulletin on regional governance meetings.

    CARRIED

    Moved: Downie/Spence

    1. That the verbal report of Board Member O'Shea regarding the following be received:
      • Attended Networking hui
      • Attended St Johns meeting regarding a joint use agreement.

    CARRIED

    Moved: Downie/Fordham

    1. That the verbal report of Board Member Somerville-Ryan regarding the following be received:
    • Attended Community Boards Association meeting on 18 March
    • Attended Eden/Albert community board public meeting on regional governance
    • Prepared submissions and wrote articles for the Bulletin.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the verbal report of Board Member Spence regarding the following be received:
      • Attended airport terminal meeting
      • Met with Graeme Osborne from Tourism Aucland
      • Fielded a number of phone calls on various issues
      • Met with Andrew Allen and identified parts of the roads that needed vegetation clearance

    CARRIED

    The meeting adjourned at 1.45 pm and reconvened at 2.15 pm.

  17. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    That the reports requested/pending list be received.

    CARRIED

  18. Top ATTENDANCE AT LOCAL GOVERNMENT NZ COMMUNITY BOARD WORKSHOP, 14 APRIL 2008

    Moved: Downie/Roche

    That Board member Fordham be delegated to attend the Local Government NZ Community Board Workshop being held in Manukau City on 14 April 2008, to be funded from the Board's 2007/2008 discretionary funding budget.

  19. Top HEALTH AND ANIMAL-RELATED BYLAWS

    Moved: Downie/Fordham

    That the following Board members consider the draft health and animal-related bylaws and discuss with the Board chair whether there is a need for the Board to make submissions:

    Animals Board member O'Shea

    Food Premises Board member Spence

    Food stalls Board member Downie

    Radio Frequency, Hazardous Board member Somerville-Ryan

    substances

    CARRIED

    There being no further business, the Chairperson declared the meeting closed at 1.35 pm.
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