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Great Barrier Community Board
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MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 19 MAY 2008 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  

  1. Top APOLOGIES

    Moved: Downie/Fordham

    That the apology of Councillor Roche for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier Community Board meeting held on Monday, 21 April 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 GREAT BARRIER ISLAND MARINE RESERVE PROPOSAL

    Moved: Downie/Fordham

    That an item of extraordinary business be considered at agenda item 25 for the reason that due to the recent announcement by the Minister of Fisheries regarding the marine reserve proposal, the community board considers it should take a lead role in consultations with the Great Barrier Island community over the ongoing marine management of Great Barrier Island by seeking an urgent meeting with the relevant Ministers.

    CARRIED

    Items 9 and 11 were taken at this point.

  4. Top

  5. Top GRANT OF OLD/NEW LEASE - GREAT BARRIER ISLAND GOLF CLUB INC

    Moved: Downie/O'Shea

    1. That the report of the Lease Officer dated 18 April 2008 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to the Great Barrier Island Golf Club on the following terms and conditions:
      • Term - five years commencing 1 September 2007
      • Rights of renewal - two rights of renewal each of five years
      • Rent - $500 plus GST per annum
      • All other terms and conditions as per Auckland City Council's Community and Recreation Lease Policy

    CARRIED

  6. Top NOTICE OF MOTION - HEARING OF SUBMISSIONS TO ROYAL COMMISSION ON AUCKLAND GOVERNANCE

    Moved: Downie/Spence

    That the chairperson be delegated to formally invite the chairperson of the Royal Commission on Auckland Governance, and his fellow commissioners, to Great Barrier Island to hear the submissions from the Great Barrier community board and the Great Barrier Island community.

    CARRIED

  7. Top AUCKLAND GOVERNANCE - COMMUNITY BOARD SUBMISSION

    Moved: Downie/Fordham

    That the Board's submission to the Royal Commission on Auckland Governance be noted.

    CARRIED

  8. Top SCHOOL BUS SERVICE ON GREAT BARRIER ISLAND

    Moved: Downie/Fordham

    1. That the report of Board Member Somerville-Ryan dated 8 May 2008 be received.
    2. That the Ministry of Education be requested to reconsider its decision regarding Route Number 1506 - Mulberry Grove Primary School.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP

    Moved: Downie/Somerville-Ryan

    1. That the funding application from the Aotea Family Support Group Charitable Trust regarding funding towards a generator for the Tryphena Hall be received.
    2. That the Aotea Family Support Group Charitable Trust be invited to lodge an application for community board local funding towards costs associated with the purchase of a generator for the Tryphena Hall.

    CARRIED

    Item 14 was taken at this point.

  10. Top DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY ARTZ TRUST

    Moved: Downie/Somerville-Ryan

    1. That the discretionary funding application from the Aotea Community Artz Trust be received.
    2. That the Board approves the allocation of $1,000 from its 2007/2008 discretionary funding budget towards costs associated with a four day clay workshop being held from 19-22 July 2008.
    3. That the Atoea Community Artz Trust provide an accountability statement to the Board following expenditure of the allocation of $1,000 for the four day clay workshop.

    CARRIED

  11. Top LOCAL EVENT FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP

    Moved: Downie/Somerville-Ryan

    That the local event funding application from the Aotea Family Support Group Charitable Trust for funding towards an Eco Fair weekend be received and be deferred to a future community board meeting to enable additional information to be provided to the Board.

    CARRIED

  12. Top LOCAL EVENT FUNDING APPLICATION - AOTEA COMMUNITY ARTZ TRUST

    Moved: Somerville-Ryan/O'Shea

    1. That the local event funding application from the Aotea Community Artz Charitable Trust be received.
    2. That the Board approves the allocation of $1,000 from its 2007/2008 local event funding budget towards a storytelling performance by Mike O'Donnell at the Tryphena Hall on 1 august 2008.
    3. That the Aotea Community Artz Charitable Trust provide an accountability statement to the Board following expenditure of the allocation of $1,000 for the Mike O'Donnell storytelling performance.

    CARRIED

    Board Member Fordham requested that her vote against the motion be recorded.

  13. Top LOCAL EVENT FUNDING APPLICATION - AOTEA COMMUNITY ARTZ TRUST

    Moved: Somerville-Ryan/Fordham

    1. That the local event funding application from the Aotea Community Artz Charitable Trust be received.
    2. That the Board approves the allocation of an amount of $1,006 from its 2007/2008 local event funding budget towards a storytelling and clay event for the children of the three Great Barrier Island schools.
    3. That the Aotea Community Artz Charitable Trust provide an accountability statement to the Board following expenditure of the allocation of $1,006.

    CARRIED

  14. Top LOCAL EVENT FUNDING APPLICATION - PORT FITZROY RESIDENTS AND RATEPAYERS ASSOCIATION

    Moved: Downie/Fordham

    1. That the local event funding application from the Port Fitzroy Boating Club be received.
    2. That the Board approves the allocation of the remainder of its 2007/2008 local event funding budget [$1,606] and $1,894 from its 2008/2009 local event funding budget, to the Port Fitzroy Boating Club towards the 2009 Musselfest event.
    3. That the Port Fitzroy Boating Club provide an accountability statement to the Board following expenditure of the allocation of $3,500.
    4. That the Board suggests to the Port Fitzroy Boating Club that it approach the lessee of the Boating Club for a percentage contribution from the Club's sales during the 2009 Musselfest event.

    CARRIED

    The meeting adjourned at 12.26 pm and reconvened at 1 pm.

  15. Top GREAT BARRIER ISLAND QUARTERLY - RECYCLING AND WASTE OPERATIONS REPORT

    Moved: Downie/Fordham

    That the report of the Hauraki Gulf Island Contract Co-ordinator dated 22 April 2008 be received and be deferred until the Board's June 2008 meeting.

    CARRIED

  16. Top HGI WHARVES BYLAW REVIEW

    Moved: Somerville-Ryan/Downie

    1. That the report of the Procurement Manager, Construction Procurement, dated April 2008 be received.
    2. That the Board review the draft Wharves Bylaw and meet prior to 4 June to determine the Board's submission on the bylaw, together with the remainder of the Public Domain bylaws.

    CARRIED

  17. Top BRAVERY AWARD TO SENIOR CONSTABLE ROGER BRIGHT

    Moved: Somerville-Ryan/O'Shea

    That the Board records its congratulations to Senior Constable Roger Bright on receiving a Bravery Award and thanks him for his service and commitment to the people of Great Barrier Island.

    CARRIED

  18. Top HAURAKI GULF FORUM - AGENDA AND MINUTES FROM 26 MARCH 2008 MEETING

    Moved: Somerville-Ryan/Fordham

    That the agenda and minutes of the Hauraki Gulf Forum's 28 March 2008 meeting be received and be deferred to the Board's June 2008 meeting.

    CARRIED

  19. Top SLIPS PROJECTS UPDATE AS AT MAY 2008

    Moved: Downie/Fordham

    That the report of the SLIPs co-ordinator dated 6 May 2008 be received.

    CARRIED

  20. Top CHAIRPERSONS' REPORT

    Moved: Fordham/Spence

    That the verbal report of the chairperson regarding his attendance at a number of meetings be received.

    CARRIED

  21. Top COUNCILLORS' REPORT

    This item was not discussed.

  22. Top BOARD MEMBERS' RERORTS

    Moved: Fordham/Spence

    1. That the written report of Board Members Somerville-Ryan and O'Shea be received.

    Moved: Somerville-Ryan/Spence

    1. That the report of Board Member Fordham be received.

    [ATTACHMENT 22A]

    Moved: Somerville-Ryan/Fordham

    1. That the verbal report of Board Member Spence regarding attendance at meetings be received.

    CARRIED

  23. Top REPORTS REQUESTED/PENDING

    Moved: Somerville-Ryan/O'Shea

    1. That the reports requested/pending be received.
    2. That the Group Manager, Transport Assets and Operations, provide the Board with a timeline for the reports on the establishment of safe quad track access standards and the Mulberry Grove School road stopping.

    CARRIED

  24. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports for May 2008 be received.

    CARRIED

  25. Top GREAT BARRIER ISLAND MARINE RESERVE PROPOSAL

    Moved: . Downie/Somerville-Ryan

    That in the light of the recent press announcements by the Minister of Fisheries, the Minister of Conservation and the MP for Central Auckland regarding the marine reserve proposal off the north-east coast of Great Barrier Island, that the Board seek a formal meeting with the three parties in order to discuss an agreed framework for community and iwi consultation with regard to marine management of Great Barrier Island, as outlined in the press announcement package.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 2.45 pm.
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