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Council member and meetings
Great Barrier Community Board
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MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 21 JULY 2008 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    Moved: Downie/Roche

    That the apology of Board Member Somerville-Ryan be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier community board meeting held on Monday, 16 June 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

    Items 4.3-4.5 were taken at this point.

  4. Top PUBLIC FORUM

    4.1. WALKWAY PROPOSAL [GOLF IN NATURE] - MURRAY YOUNG

    Murray Young clarified comments made in his submission to the Board regarding land availability and advised that the proposal provided an opportunity for an 18 hole golf course on the island. The Board suggested that he discuss his proposal with the relevant parties [Golf Club, Department of Conservation].

    Moved: Downie/Fordham

    That Murray Young be thanked for his presentation regarding a proposal for a walkway linking the two golf courses on Great Barrier Island.

    CARRIED

    4.2. PROPOSED SLIPS PROJECTS IN THE NORTH - MIKE NEWMAN

    Mike Newman spoke to his submission and advised that sealing of the Kaiarara Bay Road is the highest priority due to the dust problem. It was suggested that SLIPs proposal forms be completed incorporating the ideas presented.

    Moved: Downie/Fordham

    That Mike Newman be thanked for his presentation regarding proposed SLIPs projects in the north of Great Barrier Island.

    CARRIED

    4.3. PENSIONER HOUSING TRUST - DOREEN SCOTT

    Doreen Scott advised that the Trust had made application to the community board local fund for funding to produce 1,000 teatowels. She asked whether the Board could indicate its approval to this funding prior to September to enable the order to be placed, however she was advised that this was not possible.

    Doreen also advised that the Trust was very appreciative of the Housing Corporation's funding of the resource consent application, which has now been lodged.

    Moved: Downie/O'Shea

    That Doreen Scott be thanked for her presentation regarding the Great Barrier Island Pensioner Housing trust.

    CARRIED

    4.4 ECOFEST PROPOSAL - CATHY SCOTT

    Cathy Scott explained the costs associated with a funding application seeking $500 to assist with initial costs associated with an Ecofest proposed to be held during November 2008. It was noted that this application would be included on the Board's August 2008 meeting agenda.

    Moved: Downie/Spence

    That Cathy Scott be thanked for her presentation regarding initial funding for an Ecofest event.

    CARRIED

    4.5 PENSIONER HOUSING TRUST - GENDIE JURY

    Gendie Jury spoke to the funding application at agenda item 10.

    Moved: Downie/Fordham

    That Gendie Jury be thanked for her presentation regarding the Pensioner Housing Trust's application for funding of a new brochure.

    CARRIED

  5. Top SMALL LOCAL IMPROVEMENT PROJECTS

    Moved: Downie/Roche

    1. That the report of the Slips Project Portfolio Leader dated 4 June 2008 be received.
    2. That the Board supports, in principle, the Tryphena hall re-roofing grant, subject to the Hall Committee providing information on how it is proposed to remove and dispose of asbestos, whether any additional timber may be required and any related costs, and any further costs that may be incurred in re-roofing of the hall.
    3. That the Boatshed Beach walkway proposal be renamed Boulder Bay walkway.
    4. That a SLIPs tour be held on Friday, 8 August 2008, commencing at 8 am, with the following sites/proposals being visited:
      • Boulder Bay walkway
      • Harpoon Hill to French Road walkway
      • Port Fitzroy coastal reserves access
      • Tryphena reserve access
      • Whangapoua Stream reserve fencing
      • Whangapoua Stream walkway minor improvement works
      • Viewing of the two seats identified as typifying the rural nature of Great Barrier Island
    5. That Gary Wilton, Parks Advisor Hauraki Gulf Islands, be thanked for his attendance.

    CARRIED

  6. Top HAURAKI GULF ISLANDS NOTIFIED DISTRICT PLAN HEARINGS

    Moved: Downie/O'Shea

    1. That the Manager, City Planning be requested to ensure that submitters to the proposed HGI district Plan are provided with the hearings reports not less than ten working days prior to future scheduled hearings on the Hauraki Gulf Islands Notified District Plan..

    CARRIED

    Moved: Downie/Spence

    1. That to avoid unreasonable time pressure on the hearings panel and submitters to the proposed Hauraki Gulf Islands District Plan, the City Development Committee be requested to apply section 37 of the RMA to the process and extend the time deadlines for completion of the hearings on the plan and publication of the decision version of the plan.

    CARRIED

  7. Top 2009 COMMUNITY BOARDS CONFERENCE AND BEST PRACTICE AWARDS

    Moved: Downie/Roche

    That the Board approves the attendance of Board members Fordham, Spence and Somerville-Ryan at the 2009 New Zealand Community Boards Conference being held in Christchurch from 19-21 March 2009, to be funded from the Board's 2008/2009 discretionary funding budget.

    CARRIED

  8. Top URGENT DECISION - GREAT BARRIER ISLAND MARINE RESERVE PROPOSAL

    Moved: Downie/Fordham

    That the urgent decision relating to payment of an airfare for the Ngati Rehua chairman to attend a meeting facilitated by the community board be received.

    CARRIED

  9. Top URGENT DECISION - RETIREMENT GIFT FOR LONG SERVING DEPARTMENT OF CONSERVATION OFFICER

    Moved: Downie/Fordham

    That the urgent decision relating to approval of expenditure on a retirement give for a long-serving Department of Conservation officer be received.

    CARRIED

  10. Top DISCRETIONARY FUNDING APPLICATION - GBI PENSIONER HOUSING TRUST

    Moved: Downie/Fordham

    1. That the discretionary funding application from the Great Barrier Island Pensioner Housing Trust be received.
    2. That the Board approves the allocation of an amount of $856 from its 2008/2009 discretionary funding budget to the Great Barrier island Pensioner Housing Trust towards costs for updating and printing of the Chazwyn village project brochure.
    3. That the Great Barrier Island Pensioner Housing Trust provide an accountability statement to the Board following expenditure of the allocation of $856.

    CARRIED

  11. Top LOCAL EVENT FUNDING APPLICATION - PORT FITZROY BOATING CLUB

    Moved: Downie/Fordham

    That the Board approves the allocation of an additional $1,500 from its 2008/2009 local event funding budget to the Port FitzRoy Boating Club towards the 2009 Musselfest event.

    CARRIED

  12. Top INWARDS CORRESPONDENCE

    Moved: Downie/Roche

    1. That the inwards correspondence be received.
    2. That the Board expresses its concern to the Motu Kaikoura Trust at the effects on the flora, fauna [particularly the sea life] and the community, on the aerial baiting operation currently being undertaken around Kaikoura Island by the Motu Kaikoura Trust.

    CARRIED

  13. Top CHAIRPERSONS' REPORT

    Moved: Spence/Roche

    That the report of the chairperson be received.

    CARRIED

  14. Top COUNCILLOR'S REPORT

    Moved: Downie/Spence

    That the report of Councillor Roche be received.

    CARRIED

    [ATTACHMENT 14]

  15. Top BOARD MEMBERS' RERORTS

    Moved: Downie/Roche

    1. That the report of Board Member Fordham regarding the following be received:

    [ATTACHMENT 15A]

    Moved: Downie/Fordham

    1. That the verbal report of Board Member Spence regarding the following be received:
      • Royal commission presentation and hearings, meeting with Judith Tizard

    CARRIED

    Moved: Downie/Roche

    1. That the report of Board Member O'Shea be received.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    1. That the list of reports requested/pending be received.
    2. That the democracy advisor provide the Board with information regarding the following:
      • Details of the Creative Communities funded initiatives that took place on Great Barrier Island during June 2008.
      • The reason for the lack of information in the Transport Assets and Operations monthly report.
      • Details of liquor licence no. 200705478.

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports be received.

    CARRIED

    The meeting adjourned at 12.30 pm and reconvened at 1.13 pm.

  18. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Downie/Spence

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Medlands Historic Reserve Burial Issues The public conduct of this matter would be likely to result in the disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased persons.

    In particular, Great Barrier Island is a small community and there are sensitivity issues relating to private individuals and families

    		S48(1)(a): The public conduct of this matter would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.

    CARRIED

    Following consideration of the confidential item, the following resolutions were moved into the open section of the minutes:

    1. That the Board recommends that the Arts, Culture and Recreation committee recommend to Council that in exercise of the powers conferred on it by Section 16 (2A) of the Reserves Act 1977, the land held by Council comprising 400m2 and described as Lot 3 DP 100497 being all Computer Freehold Register 35D/609 shall be classified as local purpose [cemetery] reserve, subject to the provisions of the Act.
    2. That the Board supports:
      1. future use of the Medlands Historic Reserve being for Medland family members only under Section 10 of the Burial & Cremation Act 1984, subject to its prior classification as a local purpose [cemetery] reserve; and
      2. the disinterment of remains from the scheduled archaeological site being Lot 7 DP 74884 and described as Grave Site, Medlands Beach and their reburial on the Medlands Historic Reserve, subject to its prior classification as a local purpose [cemetery] reserve and funded from the Great Barrier's community board's available financial contributions fund.
    3. That the Board recommends that the City Development committee remove the scheduled item described as Grave Site, Medlands Beach over Lot 7 DP 74884, subject to the prior removal of human remains from the site, or confirmation that no remains are found there.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 1.50 pm.