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Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 18 AUGUST 2008 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    Moved: Downie/Fordham

    That the apology of Board Member O'Shea for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier community board meeting held on Monday, 21 July 2008, be confirmed as a true and correct record.

    CARRIED

    Board Member Somerville-Ryan asked that his vote against the motion be recorded.

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 MIKE O'DONNELL WORKSHOPS - DI SIMPSON

    Di Simpson tabled a letter from the Aotea Community Artz Trust thanking the Board for providing financial support to enable the Mike O'Donnell workshops to take place.

    [ATTACHMENT 4.1]

    Moved: Downie/Spence

    That Di Simpson be thanked for her presentation.

    CARRIED

  5. Top CONSERVATION MANAGEMENT strategy - PRESENTATION FROM THE DEPARTMENT OF CONSERVATION

    Matt Cook, Acting Area Manager and Des Casey, Public Relations Officer, Department of Conservation, outlined the Conservation Management Strategy review process and timeframes and tabled documentation. Board Members made suggestions for providing opportunities for promoting the review.

    [ATTACHMENT 5]

    Moved: Somerville-Ryan/Fordham

    1. That Matt Cook and Des Casey be thanked for their presentation regarding DOC's Conservation Management Strategy.
    2. That a working party of Board Members prepare the Board's submission on the Auckland Conservation Management Strategy review by the end of September 2008.

    CARRIED

  6. Top

    There was no item 6.

  7. Top GREAT BARRIER ISLAND RATING CLASSIFICATION CHANGES

    Moved: Downie/Roche

    1. That the memorandum of the Group Manager, Data Services, dated 28 July 2008 be received.

    CARRIED

    Moved: Somerville-Ryan/Fordham

    1. That a working party of Board Members consider Great Barrier Island's general rating issues as part of its Long Term Council Community Plan feedback, and report to the Board's September 2008 meeting.

    CARRIED

  8. Top WYNYARD WHARF FERRY FACILITIES

    Moved: Fordham/Somerville-Ryan

    That the report and resolutions from the Transport Committee's 7 August 2008 meeting, together with additional documentation prepared by the Board chairperson, be received.

    CARRIED

  9. Top KAIKOURA ISLAND AERIAL BAITING OPERATION

    Moved: Fordham/Spence

    1. That the correspondence from the Motu Kaikoura Trust dated 7August 2008 be received.
    2. That Board Member Somerville-Ryan be nominated as the Board's representative to observe one of the aerial bait drops on Kaikoura Island.

    CARRIED

    Moved: Somerville-Ryan/Fordham

    1. That the Board request that the Auckland Regional Council consider a plan change requiring any large scale poison drops on Great Barrier Island and outlying islands to at least be notified on a limited basis, and that the Great Barrier community board be registered as an interested party in drops of poisons and herbicides on Great Barrier and outlying islands.

    CARRIED

  10. Top DISCRETIONARY FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP

    Moved: Downie/Fordham

    1. That the discretionary funding application from the Aotea Family Support Group be received.
    2. That the Board allocates an amount of $500 from its 2008/2009 discretionary funding budget to the Aotea Family Support Group towards expenses associated with the holding of an Ecofest on Great Barrier Island.
    3. That the Aotea Family Support Group provide an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    Item 12 was taken at this point.

  11. Top SLIPS PROGRAMME UPDATE

    Moved: Downie/Fordham

    That the report of the SLIPs Manager dated 7 August 2008 be received.

    CARRIED

  12. Top SLIPS PROJECT PROPOSALS

    Moved: Downie/Somerville-Ryan

    1. That the report of the SLIPs Project Portfolio Leader dated 6 August 2008 be received.
    2. That the Board approves that the following projects proceed to vetting by Council officers, and appoints spokespersons to these projects:
    Project Spokesperson
    Boulder Bay walkway Christina Spence
    Great Barrier viewshafts seating Izzy Fordham
    Bracewell's subdivision 'reserve' [part of the Port Fitzroy coastal reserve project] Richard Somerville-Ryan
    Whangapoua Stream reserve fencing Richard Somerville-Ryan
    Whangapoua Stream walkway minor improvement works Richard Somerville-Ryan
    1. That the Board approves that the following projects proceed to scoping:
    Project Cost Spokesperson
    Aotea Road slow break application $500 Izzy Fordham
    Kaitoke Beach restoration plan purchase stages 1 and 2 $500 Izzy Fordham
    1. That the Board deletes the following projects from the SLIPs list:
      • Tryphena hall reroofing grant
      • Kaitoke beach access and new carpark
      • Tryphena Reserve access
      • Lookout Points bench seating
      • Jetty Reserve component of the Port Fitzroy coastal reserve project
    2. That the following projects be deferred for further consideration:
      • Harpoon Hill to French Road walkway
      • Community mural [Board members to identify sites]

    1. That the Board delegates authority to the spokespersons to provide guidance and advice to the SLIPs team regarding their allocated proposals and to the spokesperson and chairperson to make additional funding decisions where a variation to project scope is needed urgently due to unforeseen circumstances.

    2. That the Board requests that the proposal tabled by the Chairperson to provide a passive visitor information facility proceed to vetting by Council officers.

    3. That Helen Alcock, SLIPs Manager, and Suzanne Drake, SLIPs Project Portfolio Leader, be thanked for their attendance.

    CARRIED

    [ATTACHMENT 12D]

    Board Member Somerville-Ryan was not present for discussion on the Tryphena Reserve access project, and neither spoke nor voted on this project.

  13. Top INWARDS CORRESPONDENCE

    Moved: Downie/Somerville-Ryan

    That the inwards correspondence be received.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Downie/Roche

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 14]

  15. Top COUNCILLOR'S REPORT

    Moved: Somerville-Ryan/Fordham

    That the tabled report of Councillor Roche be received.

    [ATTACHMENT 15]

  16. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Roche

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 16A]

    Moved: Fordham/Spence

    1. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 16B]

    Moved: Roche/Fordham

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 16C]

  17. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Roche

    1. That the reports requested pending list as at August 2008 be received.
    2. That the request for a quarterly waste report be added to the Reports Requested/Pending list.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports as at July 2008 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 12.40 pm.