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Great Barrier Community Board
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MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 15 SEPTEMBER 2008 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier community board meeting held on Monday, 18 August 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 PENSIONER HOUSING TRUST - DOREEN SCOTT

    Dorreen Scott advised that the previous run of the fund-raising souvenir teatowels had completely sold out and she asked that the Board support the Trust's application for community board local funding. The Board strongly recommended that the price of the teatowels be increased to $15, whether being sold direct by the Trust or through retail outlets.

    Moved: Downie/Fordham

    That Doreen Scott be thanked for her presentation regarding funding for the Pensioner Housing Trust's fundraising project.

    CARRIED

    4.2 HGI DISTRICT PLAN HEARINGS REPORT - HELEN O'SHEA

    Helen O'Shea advised that she had serious concerns about the lack of time given to the HGI district plan submitters to be able to study the heritage reports and asked whether there was a possibility that this part of the plan could be considered at a later stage in the hearings process.

    Moved: Downie/Somerville-Ryan

    That Helen O'Shea be thanked for her presentation regarding the HGI district plan hearings reports.

    CARRIED

    4.3 VARIOUS ISSUES - TED SCOTT

    Ted Scott reported on the relaunching of the Great Barrier heritage item, the Jane Gifford, at Warkworth following its restoration.

    He also put forward the need for the community to start storing heritage items that will be lost from the island in the future. Ted advised that he will investigate the possibility of some containers being stored on Alan Gray's land and will approach the Board in the future with more details of his proposal.

    Ted also outlined an experimental operation being considered by a group of people in association with Waiheke Shipping for another freight service to Great Barrier Island.

    Concerns were also raised about the Puriri Bay boat ramp which was alleged to be quite dangerous. He believed that council was denying a traditional launching point for sea craft other than dinghies. The Board undertook to undertake a site inspection of the boat ramp following the meeting.

    Moved: Downie/O'Shea

    That Ted Scott be thanked for his presentation regarding various issues.

    CARRIED

    4.4 GOOSEBERRY FLAT CEMETERY - HELEN HILL

    Helen Hill spoke to her tabled submission addressing issues relating to the cemetery at Gooseberry Flat. Board Member Fordham undertook to follow-up the matters raised direct with Helen.

    [ATTACHMENT 4.4]

    Moved: Downie/Fordham

    That Helen Hill be thanked for her presentation regarding the Gooseberry Flat cemetery.

    CARRIED

    A vote of thanks was also extended to Helen by the Board for her outstanding contribution to the community in distributing daffodils and poppies related to Daffodil Day and Anzac Day.

    4.5 TOURISM PROMOTION - CHRIS OLLIVIER

    Chris Ollivier spoke about the need for islanders to have a co-operative approach to promotion Great Barrier island as a whole. It was suggested that the Board consider whether a community based promotion of the island could be developed.

    Moved: Downie/Somerville-Ryan

    That Chris Ollivier be thanked for his presentation regarding tourism promotion of Great Barrier Island.

    CARRIED

  5. Top GREAT BARRIER ISLAND ROAD LEGALISATION PROGRESS REPORT

    Moved: Downie/Fordham.

    1. That the report of the Hauraki Gulf Islands Road Legalisations Administrator dated September 2008 be received.

    CARRIED

    Moved: Downie/Roche

    1. That the Board endorses the following road legalisation priorities for the 2008/2009 financial year:
    Priority Project
    1 Jenny's Road
    2 Schooner Bay Road and Bridge
    3 Sugarloaf
    4 Medlands Road/Shoal Bay Road
    5 Introduction of bylaw and standard for quad tracks
    1. That the issues raised by the Board regarding the Mulberry Grove School road stopping be reported back to the Board.

    CARRIED

  6. Top AMENDMENT OF THE TRAFFIC BYLAW 2007

    Moved: Downie/Spence

    1. That the report and resolutions from the Transport committee's September 2008 meeting be received.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the Board provides the following feedback on the Auckland City Traffic Bylaw 2007, as invited by the Transport committee's 4 September 208 meeting:
      That the Board requests that it be consulted with and specifically delegated
      to approve which roads on Great Barrier Island may be used only for 4WD vehicles and motor cycles, or all terrain quad bikes and motor cycles.
    2. That the Board requests that officers explore a more appropriate description than motor cycles.

    CARRIED

  7. Top MONITORING OF GREAT BARRIER ISLAND TRANSPORT AND ROADING PROJECTS

    Moved:Fordham/Somerville-Ryan

    1. That the Manager, Transport Assets and Operations, be requested to investigate the possibility/feasibility of the employment, by Council, of a Great Barrier Island resident with appropriate qualifications, who would be available on a full or part-time basis, to undertake monitoring and auditing of roading and transport projects on Great Barrier Island.

    CARRIED

    Moved: Downie/Roche

    1. That Reg Cuthers, HGI engineer, Transport Safety, Assets and Operations, be thanked for his attendance.

    CARRIED

    The meeting adjourned at 12.15 pm and reconvened at 12.45 pm.

    Item 11 was taken at this point.

  8. Top HGI DISTRICT PLAN REPORTS

    Moved: Downie/O'Shea

    1. That the information regarding the provision of HGI district plan reports be received.
    2. That the Board appreciates "that the team are doing their best to produce useful, accurate reports in the quickest timeframe" but considers that unfortunately the hearings reports are only "useful" to submitters who have had enough time to read and understand the content of the reports.
    3. That the Board notes that submitters to the HGI district plan have recently received a 714 page hearings report on Part 7 - Heritage which gives them only two working days [or less] to prepare prior to the commencement of the district plan hearings.
    4. That given the size of the hearings report, most submitters will be grossly underprepared and disadvantaged in the district plan hearings which will lead and contribute to poor outcomes for submitters.
    5. That the Board believes that council should focus on a fair and equitable outcome to the Great Barrier district plan hearings, not an unfair, rushed process focused on fixed dates.
    6. That the Board requests that the City Development committee permit Great Barrier Island submitters to the HGI district plan to address issues they have not had time to prepare for during the next scheduled hearings on the island in October.
    7. That the Board chair be delegated to attend the October meeting of the City Development committee to present the resolutions passed at the July Great Barrier community board meeting requesting that due time be given to prepare the basis of submissions and asking for formal acceptance of an RMA section 37 extension of time to hearings of the HGI district plan.

    CARRIED

  9. Top GREAT BARRIER ISLAND VISITOR INFORMATION GUIDE

    Moved: Downie/Somerville-Ryan

    That the Board approves the allocation of $100 from its 2008/2009 discretionary funding budget for purchase of 50 copies of the Great Barrier Island Visitor Information Guide.

    CARRIED

  10. Top DRAFT GREAT BARRIER ISLAND LONG TERM COUNCIL COMMUNITY PLAN PROJECTS

    Moved: Downie/Somerville-Ryan

    That the draft Great Barrier Island Long Term Council Community Plan be received.

    CARRIED

  11. Top COMMUNITY BOARD LOCAL FUNDING 2008

    Moved: Downie/Roche

    1. That the report of the Programme advisor, community capacity, dated 28 August 2008 be received.
    2. That the Board approves the following allocations from its 2008/2009 community board local funding budget:
    Group Amount Project
    Angela Wright/Cathy Scott [AFSG]  +  +  +$500 Towards costs associated with holding an 'eco-fest'
    Aotea Family Support Group Charitable Trust $4,150 Towards costs associated with providing over 60' dinners
    Aotea Family Support Group Charitable Trust $2,400 Towards purchase of a water tank
    Arts and Crafts $400 Towards the provision of one craft workshop
    Bits and Pieces $400 Towards the provision of one craft workshop
    Bits and Pieces $650 Towards the purchase of four new tables
    Great Barrier Island Community Health Trust $1,200 Towards the purchase of a laptop, printer and scanner/copier
    Great Barrier island Golf Club Inc $1,000 Towards a low powered refrigerator/freezer and battery charger
    Great Barrier Island Pensioner Housing Trust $1,700 Towards a tea towel fundraiser
    Great Barrier Island Sports and Social Club Inc $3,000 Towards two solar panels and a controller
    Great Barrier Island Sports and Social Club Inc $450 Towards a new barbeque
    Great Barrier Soccer Club $800 Towards soccer gear
    Island Screens Inc $700 Towards DVDs
    Marion Barleyman Memorial Cottage Rural Women NZ Awana Branch $650 Towards telephone charges
    Motairehe Marae Trust $1,720 Towards a chiller
    Ngatiwai O Aotea Kawa Marae Trust $280 Towards a first aid kit
    Tryphena community Hall Society Inc $5,000 Towards a generator
    Total: $25,000  
    1. That Jan Ziegler-Peri and Jennifer Carson be thanked for their attendance.

    CARRIED

    Board member Fordham did not speak nor vote on the GBI Sports & Social Club's applications. Board member O'Shea did not speak nor vote on the St Johns Community Church application.

  12. Top LOCAL EVENT FUNDING APPLICATION - GBI SPORTS AND SOCIAL CLUB

    Moved: Downie/Roche

    1. That the local event funding application from the Great Barrier Island Sports and Social Club be received.
    2. That the Board approves the allocation of $2,000 from its 2008/2009 local events funding budget to the Great Barrier Island Sports and Social Club towards the annual fireworks display.
    3. That the Great Barrier Island Sports and Social Club provide an accountability statement to the Board following expenditure of the grant of $2,000.

    CARRIED

  13. Top INWARDS CORRESPONDENCE

    Moved: Downie/Fordham

    1. That the correspondence from Mrs J Wright be received.
    2. That the suggestion from Mrs Wright regarding the naming of the bridge over the Oruawharo stream be deferred until the Board's October 2008 meeting to enable the Board to discuss the proposal with family members.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    The chair advised that community board delegations were under review and chairs had been requested to submit changes that they would like to see made to the delegations register. A copy of suggested amendments specifically relating to Great Barrier Island delegations was tabled.

    [ATTACHMENT 14A]

    Moved: Roche/Downie

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 14B]

  15. Top COUNCILLOR'S REPORT

    Moved: Downie/Spence

    That the tabled report of Councillor Roche be received.

    CARRIED

    [ATTACHMENT15]

  16. Top BOARD MEMBERS' REPORTS

    Moved: Downie Roche

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 16A]

    Moved: Downie/Spence

    1. That the verbal report of Board Member O'Shea be received.

    CARRIED

    Moved: Downie/Fordham

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 16B]

    Moved: Downie/Fordham

    1. That the report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 16C]

  17. Top REPORTS REQUESTED/PENDING

    Moved: Downie/O'Shea

    That the list of reports requested/pending as at September 2008 be received.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 2.30 pm.