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Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, MONDAY 20 OCTOBER AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan [left at 12.46 pm following item 13}
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier community board meeting held on Monday, 15 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 RAT ERADICATION, KAIKOURA ISLAND - JO RITCHIE

    Jo Ritchie reported on the recent aerial bait drop on Kaikoura Island and thanked Board Member Somerville-Ryan for taking the time to go to the island for one of the drops. She also explained the goals and objectives of the Motu Kaikoura Trust and advised that a successful aerial baiting was dependent on skilled people and communication.  It was suggested that the Great Barrier Island community be informed of the success of the bait drops on Kaikoura Island and the 25 surrounding islands via a public meeting.

    Moved: Somerville-Ryan/Fordham

    That Jo Ritchie be thanked for her presentation regarding the aerial baiting operation project on Kaikoura Island.

    CARRIED

    4.2 ROAD SAFETY SIGNS ON THE ISLAND - DI SIMPSON

    Di Simpson raised the possibility of erecting caution signs throughout the island prior to the summer holiday break. She noted that visitors travelling along Whangaparapara Road were suddenly faced with a metal road where the tarseal ends at the Hot Springs and she felt a warning sign would be helpful.

    Moved: Downie/Roche

    1. That Di Simpson be thanked for her presentation regarding road safety signs on the island.
    2. That the democracy advisor be requested to pass the issues raised by Di Simpson on to the HGI contract manager.

    CARRIED

    4.3 COMMUNITY BOARD LOCAL FUNDING APPLICATION - JUDY GILBERT

    Judy Gilbert sought clarification of the reason for the Board's decline of the Great Barrier Island Charitable Trust's recent application for funding towards a bird count on Great Barrier Island. She was advised that because the Board has a limited budget available to allocate, it places a higher priority on applications from groups who do not receive funding from other sources. Judy raised the issue that engaging people in their environment and the community does not generate income.

    Moved: Downie/Somerville-Ryan

    That Judy Gilbert be thanked for her presentation regarding community board local funding.

    CARRIED

  5. Top NAMING OF UNNAMED ROAD AT TRYPHENA

    Moved: Downie/Somerville-Ryan

    1. That the report of the Street Naming Officer, Auckland City Environments, dated 30 September 2008 be received and he be thanked for his comprehensive report.

    CARRIED

    Moved: Downie/Spence

    1. That the Street Naming Officer be requested to survey all property owners along the road currently known as Puriri Bay Paper Road, together with tangata whenua, with the name Rangitawhiri, and inviting other suggestions, and report to the community board on the outcome of this consultation.

    CARRIED

  6. Top LIQUOR LICENCE APPLICATIONS

    Moved: Downie/Somerville-Ryan

    That the Manager, Auckland City Environments, be requested to provide to both the Great Barrier community board's liquor spokesperson, and the Great Barrier service centre, a full copy of the full application of any new or renewal applications for any licensed premises on Great Barrier Island.

    CARRIED

  7. Top DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST

    Moved: Downie/Fordham

    1. That the discretionary funding application from the Aotea Community Radio Trust be received.

    CARRIED

    Moved: Somerville-Ryan/Fordham

    1. That the Board approves the allocation of $1,300 from its 2008/2009 discretionary funding budget for costs associated with the renewal of the Aotea Community Radio Trust's annual radio licence, insurance and insurance excess.
    2. That the Aotea Community Radio Trust provide an accountability statement to the Board following expenditure of the $1,300.

    CARRIED

  8. Top LOCAL EVENT FUNDING APPLICATIONS - AOTEA FAMILY SUPPORT GROUP

    Moved: Fordham/O'Shea

    1. That the local event funding applications from the Aotea Family Support Group be received.
    2. That the Board approves the following allocations from its 2008/2009 local event funding budget:
      1. $2,255 towards the New Years Picnic Day; and
      2. $3,345 towards the 2008 Santa Parade,
        noting that at least $2,000 of this amount will be reimbursed to said budget from the citywide events budget.
    3. That the Board approves the allocation of $1,375 from its 2008/2009 discretionary funding budget towards the balance of funding requested for the 2008 Santa Parade,
    4. That the Aotea Family Support Group be requested to provide accountability statements following expenditure of the grants totalling $6,975.

    CARRIED

  9. Top DELEGATIONS REGISTER REVIEW

    Moved: Downie/Spence

    1. That the report of the Project Team Leader dated 26 September 2008 be received.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the Board requests the following changes to community board delegations as they relate to the Great Barrier community board:

    Transport

    • To appoint a Board member(s) with whom the Group Manager, Transport Safety Assets and Operations will consult with on airport and wharf issues, road maintenance and associated capital works priorities for Great Barrier Island.
    • To recommend limits on heavy transport vehicular traffic on Great Barrier Island including size and weight limits considered to be appropriate for the island's roads.
    • To be consulted with and approve which roads may be used only for 4WD vehicles and motorcycles or all-terrain quad bikes and motorcycles.

    Planning

    • To appoint a Board Member with whom the Group Manager, City Planning, will consult with on proposed or operative district plan changes and any proposed variations or notices of requirement.
    • To make submissions on proposed or operative district plans and plan variations, changes and notices of requirement, which are to be provided to the Board via the democracy advisor.
    • To make submissions on publicly notified resource consents.

    Finance

    • To allocate funds to develop and promote tourism growth prospects throughout Great Barrier Island, to be funded from a budget allocated by the Council for tourism economic development.

    Community Services

    • To undertake community consultation on issues that may have an effect on the local community.
    • To make recommendations on the provision of property suitable for local community amenity and purposes.

    Governance

    • To appoint a Board member(s) who has a delegated role as tourism development spokesperson.
      • That the words "where delegated by the City Development Committee" be deleted from community boards' delegations under this heading to read:
        • Power to make submissions on legislation on all issues that may affect the local Great Barrier Island community.
        • Power to make submissions to external agencies, including government agencies, on all issues that may affect the Great Barrier Island community.

    CARRIED

    Item 13 was taken at this point.

    The meeting adjourned at 12.46 pm and reconvened at 1.23 pm.

  10. Top COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

    Moved: Downie/O'Shea

    1. That the report and resolutions from the 1 October 2008 Community Services committee be received.

    CARRIED

    Moved: Downie/Spence

    1. That the Board recommends that the minimum amounts for grants be $500 or, alternatively, that there be no minimum amounts, for the reason that small amounts of funding allocated to small groups can make a significant difference to the ability of such groups to develop and operate.
    2. That the Board requests that it have more involvement in allocating the community group assistance fund.

    CARRIED

  11. Top SLIPS PROGRAMME UPDATE, OCTOBER 2008

    Moved: Downie/O'Shea

    1. That the report of the SLIPs Manager dated 8 October 2008 be received.
    2. That the Board notes that it needs to allocate the remainder of its 2008/2009 SLIPs opex budget no later than 16 March 2009.
    3. That the Board provide at least one potential SLIPs project to the next Board meeting on the relevant form to be provided by the democracy advisor.

    CARRIED

  12. Top COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    Moved: Downie/Fordham

    That the report and resolutions of the Community Services Committee's 1 October 2008 meeting be received.

    CARRIED

  13. Top RATEPAYER DIFFERENTIALS AND DEFINITIONS

    Moved: Downie/O'Shea

    1. That the report and resolutions of the 15 October 2008 meeting of the Finance and Strategy committee be received.
    2. That Greg Webb, Financial Revenue and Strategy Manager, be thanked for his attendance.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Fordham/Roche

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 14]

  15. Top COUNCILLOR'S REPORT

    Moved: Downie/Spence

    That the tabled report of Councillor Roche be received.

    CARRIED

    [ATTACHMENT 15]

  16. Top BOARD MEMBERS' REPORTS

    Moved: Spence/Roche

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 16A]

    Moved: Roche/Fordham

    1. That the written report of Board Member O'Shea be received.

    CARRIED

    Moved: Downie/Roche

    1. That the report of Board Member Spence be received.

    CARRIED

    Moved: Downie/Fordham

    1. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 16B]

  17. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Spence

    That the list of reports requested/pending as at September 2008 be received.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Roche

    That the group activity reports be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 2.40 pm.