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MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD

HELD ON MONDAY, 17 NOVEMBER 2008 AT 10.00AM

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

A minute's silence was observed for Eve Kerr from Cape Barrier who recently passed away.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Great Barrier community board meeting held on 22 October 2008 be confirmed as a true and correct record, subject to the following amendments:

    Item 8 - Local Event Funding Applications - Aotea Family Support Group

    Resolutions B, C and D be changed to read:

    1. That the Board approves the following allocations from its 2008/2009 local event funding budget:
      1. $2,255 towards the New Years Picnic Day; and
      2. $3,345 towards the 2008 Santa Parade,
        noting that at least $2,000 of this amount will be reimbursed to this budget from the citywide events budget.
    2. That the Board approves the allocation of $1,375 from its 2008/2009 discretionary funding budget towards the balance of funding requested for the 2008 Santa Parade,
    3. That the Aotea Family Support Group be requested to provide accountability statements following expenditure of the grants totalling $6,975.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 SLIP 2, PURIRI BAY ROAD - DOUG BRIDGE

    Plant ecologist, Doug Bridge, advised that his areas of interest are coastal ecology and plants in extreme environments and he has worked with pohutukawa looking at succession regeneration. He had inspected the slip site and had been surprised by the outcomes and reactions to the damage and challenged the concept that the damage to the root system had damaged the natural heritage. Mr Bridge considered that there needed to be more of a focus on working through the problems with all parties.

    4.2 PURIRI BAY ROAD SLIP - ANGELA WRIGHT

    Speaking on behalf of a number of Tryphena residents, Angela Wright raised concerns about the human cost related to stop work notices on the Puriri Bay Road slip as workers and their families felt that they were being held to ransom. She indicated that the entire hillside in the vicinity of the slip was covered with pohutukawa and in 20 years there will be more than enough of them. She also stressed the need for procedures to be put in place to cover the situation where roading contractors encountered tree roots when fixing slips.

    4.3 ROADSIDE MOWING - MIKE NEWMAN

    Mike Newman spoke about weeds and gorse growing up to the edge of the road, especially in the north of the island, and asked that roadside mowing be reinstated. He also raised concerns about honey poisoning caused by tutu. Board member Fordham advised that she would investigate Mr Newman's requests regarding roading mowing.

    4.4 TUTU AND THE PURIRI BAY ROAD SLIP - DOUG MORELL

    Doug Morell supported Mike Newman's comments regarding the need to reduce tutu on the island. He also spoke about the Puriri Bay Road slip and raised concern that council's rules were petty and over-applied. The chairperson clarified comments made about the dumping of earth at the landfill. In answer to a question regarding payments made to Fulton Hogan, he also advised that the costs of design and engineering work associated with roadworks on the island limited local contractors' ability to be involved with of all aspects of Great Barrier Island's roading contract.

    4.5 HISTORICAL KNOWLEDGE OF PURIRI BAY ROAD - WINNIE BLACKWELL

    Winnie Blackwell spoke about her knowledge of pohutukawa gathered over the 70 years she had lived on the island. She suggested that some of the trees be trimmed back so that the weight is reduced and believed that by taking some of the top off the trees, the roots will become stronger.  

    4.6 PURIRI BAY ROAD SLIP - TED SCOTT

    Di Simpson read out correspondence from Ted Scott who was unable to attend the meeting.

    [ATTACHMENT 4.6]

    Moved: Somerville-Ryan/Downie

    That the public forum submitters be thanked for their presentations.

    CARRIED

  5. Top GEONET PROJECT PRESENTATION

    Nora Welch, Network Development Team Leader - GeoNet Project, GNS Science, elaborated on the information provided in the agenda and answered questions from board members.

    Moved: Downie/Somerville-Ryan

    That Nora Welch be thanked for her presentation regarding the Tsunami Monitoring Network and the National Seismic Network.

    CARRIED

  6. Top CAPITAL WORKS/ROAD MAINTENANCE PROGRAMME

    Moved: Downie/O'Shea

    1. That the Group Manager, City Planning, be requested to prepare a plan change to exempt formed roads and road reserves on Great Barrier Island from vegetation clearance and tree root and earthworks controls and rules in the HGI district plan.
    2. That the Group Manager, Transport Assets and Operations, wherever possible, authorise emergency road works and preventative and remedial road works on Great Barrier Island to proceed under Section 330 of the Resource Management Act ("Emergency works and powers to take preventative or remedial action etc") until such a Plan rule becomes operative.
    3. That in light of a number of works delays and threats of prosecutions over repair works recently undertaken on a dangerous road slip in Puriri Bay Road, the Great Barrier community board advises that it is seriously concerned over the cost implications to roading contractors, and to Council, over all future road repairs and capital works to be undertaken on the island.
    4. That in light of the considerable losses already suffered by the two companies contracted to undertake the slip repairs in Puriri Bay Road, the Board requests that this issue not be escalated to any prosecution of either company.
    5. That these resolutions be forwarded the Chairs of the City Development and Transport Committees and to the General Manager, Transport and the General Manager City Development for their information.
    6. That Reg Cuthers, Manager HGI, Transport - Safety Assets and Operations, be thanked for his attendance.

    CARRIED

    Board Member Fordham asked that her vote against resolutions A, B & C be recorded.

  7. Top PROPOSED NATIONAL ENVIRONMENTAL STANDARD FOR ON-SITE WASTEWATER SYSTEMS

    Moved: Downie/Roche

    1. That the Council's draft submission on the Proposed National Environmental Standard for on-site wastewater systems be received.
    2. That the Board seeks clarification from the City Development committee on the reasons why it has been asked for feedback on council's submission [dated 25 September 2008] to the Proposed National Environmental Standard for on-site Wastewater Systems a month or more after the submission had been lodged.
    3. That the Board advises that it does not believe in a "one size fits all" national standard approach for all on-site wastewater systems as different areas around New Zealand have differing issues to contend with in this regard.
    4. That the Board considers that councils should be able to provide their own bylaws and set their own wastewater standards in accordance with actual regional needs rather than more central government legislation, as the resultant costs to council and ratepayers for such new legislation could potentially be crippling.
    5. That if the proposed legislation on the national environmental standard for on-site wastewater systems is progressed any further, the Great Barrier community board seeks input prior to any further submissions being made.

    CARRIED

  8. Top PROPOSAL TO AMALGAMATE THE HAURAKI GULF ISLANDS WITH THAMES COROMANDEL

    The chairperson tabled responses from the Auckland City Council and the Auckland Regional Council, together with the order paper from the Auckland Regional Council's 28 October 2008 meeting.

    [ATTACHMENT 8A]

    Moved: Downie/Somerville-Ryan

    That the correspondence regarding the Board's opposition to any proposal that would amalgamate Great Barrier Island with Thames Coromandel be received.

    CARRIED

    The meeting adjourned at 12.15 pm and reconvened at 12.50 pm.

  9. Top RATING DIFFERENTIALS, ZONING AND VALUATIONS

    Board member Somerville-Ryan tabled a draft review paper on this topic.

    [ATTACHMENT 9]

    Moved: Downie/Fordham

    1.  That the Board requests that the council maintain the 2005 valuations for Great Barrier Island for the following reasons:
      1. the methodology and sample sizes do not meet the current valuation situation on the island;
      2. Great Barrier Island's property prices are in marked decline; and
      3. there are currently nearly 200 properties for sale on the island. Buyer interest is very low and recent listings and sales are at prices near to or below 2005 valuations.
    2. That in terms of rating differentials, that residential zones be limited to properties within designated settlement areas as defined in the GBI district plan maps.
    3. That the Board requests that the current rural 1 rating definition be expanded to include areas of extensive open space and all land designated Landform 6 [regenerating slopes].
    4. That Rural 2 be defined as limited access for restricted use and include all areas affected by the following designations:
      • sites of ecological significance
      • sensitive areas
      • significant ecological features
      • heritage designations
      • headland protection areas, and
      • all areas classified as Landform 1 [coastal slopes and cliffs], Landform 2 [sand and dune systems], Landform 4 [wetlands] and Landform 7 [forest and bush].
    5. That the Board's resolutions and requests be conveyed to the chair of the Finance and Strategy committee and the General Manager Finance.

    CARRIED

  10. Top KAITOKE DUNES RESTORATION PROJECT PLANTING DAY EXPERIENCE

    Moved: Downie/Roche

    That the Board approves funding of up to $900 from its 2008/2009 discretionary funding budget towards a planting day experience associated with the Kaitoke dunes restoration, for children of the three Great Barrier Island schools, to be held during June 2009.

    CARRIED

  11. Top SLIPS DECISION REPORT

    Moved: Downie/Somerville-Ryan

    1. That the report of the SLIPs Project Portfolio leader dated 4 November 2008 be received.

    CARRIED

    Moved: Downie/Spence

    1. That the Board:
      1. approves that the following new projects proceed for vetting by Council officers prior to stage 2 scoping:
    Project Spokesperson
    Great Barrier community mural [refer resolution B(ii)] Christina Spence
    Great Barrier Tourism Guide [grant] Paul Downie
    Harpoon Hill to French Road walkway Izzy Fordham
    Okiwi beach/estuary access road Richard Somerville-Ryan
    1. requests that the community mural as approved in resolution B(i) be an extension of the mural at Port Fitzroy;
    2. delegates authority to the spokespersons to provide guidance and advice to the SLIPs team regarding their allocated projects and delegates authority to the chairperson to be exercised together, to make additional funding decisions where a variation to a project scope is needed urgently due to unforeseen circumstances;
    3. approves that scoping budgets be allocated to the following stage 2 projects:
    Project Budget
    Passive visitor information I-site, visitor information signage and local calls only telephone $1,250
    Port Fitzroy coastal reserve access $1,250
    Viewshaft seating, Aotea Road $1,250
    Whangapoua Stream reserve fencing $1,250
    Whangapoua Stream walkway minor improvement works $1,250
    1. allocates a budget of $49,800 for implementation of the Kaitoke Beach restoration plan purchase, stages 1 and 2.

    CARRIED

  12. Top SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION

    Moved: Downie/Spence

    That the memorandum of the SLIPs manager dated 3 November 2008 be received.

    CARRIED

  13. Top QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - MAY TO SEPTEMBER 2008

    Moved: Downie/Somerville-Ryan

    That the report of Bob Turnbull, Environmental and Utility Management, dated 3 November 2008 be received.

    CARRIED

  14. Top INSIDE TOURISM SUBSCRIPTION

    Moved: Downie/Somerville-Ryan

    That the Board allocates an amount of $285 from its 2008/2009 discretionary funding budget for renewal of the annual Inside Tourism publication subscription.

    CARRIED

  15. Top PROVISION FOR URGENT DECISIONS

    Moved: Downie/Somerville-Ryan

    That the Board chairperson and deputy chairperson be delegated to approve any urgent decisions that may arise between the Board's November meeting and its 19 January 2009 meeting.

    CARRIED

  16. Top INWARDS CORRESPONDENCE

    Moved: Downie/Roche

    That the following inwards correspondence be received:

    1. Communication from the Hon. David Cunliffe regarding the Broadband Investment Fund;
    2. Thank you letter from the Great Barrier Island Pensioner Housing Trust.

    CARRIED

  17. Top CHAIRPERSON'S REPORT

    Moved: Downie/Fordham

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 17]

  18. Top COUNCILLOR'S REPORT

    Moved: Fordham/Downie

      That the verbal report of Councillor Roche be received.

    CARRIED

  19. Top BOARD MEMBERS' REPORTS

    Moved: Spence/Downie

    1.  That the tabled report of Board Member Fordham be received.

    [ATTACHMENT 19]

    Moved: Downie/Spence

    1. That the verbal report of Board Member O'Shea regarding his attendance at the community board funding workshop and COGS evaluation meeting be received.

    CARRIED

    Moved:Downie/Roche

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 19A]

    Moved: Downie/Fordham

    1. That the tabled report of Board member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 19B]

  20. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    That the list of reports requested/pending as at November 2008 be received.

    CARRIED

  21. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Roche

    That the group activity reports as at October 2008 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 3.25 pm.
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