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Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE GREAT BARRIER COMMUNITY BOARD HELD ON
MONDAY, 19 JANUARY 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE, 2 MOANA VIEW ROAD, OKUPU, GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

A minute's silence was observed for Barry Mouat who recently passed away.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier community board meeting held on Monday, 17 November 2008, be received.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 CLASSIFYING OF COUNCIL LAND ON OCEANVIEW ROAD - WILLIAM McCANDLESS

    William McCandless spoke to his tabled submission and answered questions from the Board. He also clarified the role of the Awana Catchment Trust in response to a question from a member of the Board.

    [ATTACHMENT 4.1]

    4.2 USE OF OCEANVIEW ROAD LAND FOR PENSIONER HOUSING - DOREEN SCOTT

    Doreen Scott advised of the reasons that the Pensioner Housing Trust had had to withdraw their resource consent application relating to the site gifted by the Blackwells, and thanked the Blackwells for their generosity. She also thanked the community and community board for their ongoing support with the proposal to provide pensioner housing for the island's elderly citizens. She further asked that the Board support the use of the Oceanview Road land for pensioner housing.

    4.3 PENSIONER HOUSING - LEW RAE

    Lew Rae drew attention to an article from the Barrier Bulletin's 15 September 2002 edition.

    4.4 LAND FOR PENSIONER HOUSING - GENDIE JURY

    Gendie Jury thanked the Board for its support in finding a solution to the Pensioner Housing Trust's need to obtain suitable land for pensioner housing and outlined the Trust's future fundraising plans.

    4.5 PENSIONER HOUSING - DOROTHY MORRIS

    Dorothy Morris advised that the pensioner housing issue had become quite generational with elderly residents in need of pensioner housing. She also disagreed with the suggestion that the Oceanview Road land should be retained for future student education. She stressed that pensioner housing was needed now.

    4.6 TRYPHENA WHARF PROPOSED DEVELOPMENT - BRUCE DAVIES

    Bruce Davies, Chairman of Ngati Rehua, reported on discussions with Tonkin and Taylor arising from the recent public meeting over the proposed redevelopment of the Tryphena wharf. He advised that the plans will be updated to include a number of suggestions for change. He also provided comment on a number of items on the agenda.

    Moved: Somerville-Ryan/Downie

    That the public forum submitters be thanked for their presentations and attendance.

    CARRIED

  5. Top SLIPS DECISION REPORT

    Moved: Downie/Fordham

    1. That the report of the SLIPs portfolio leader dated 6 January 2009 be received.
    2. That the Board:
      1. recommends that the following new proposals from stage 1 proceed for vetting by council officers:
    Proposal Spokesperson
    Seniornet office expansion Paul Downie
    Viewing layby, Gray Road Izzy Fordham
    1. delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and board chair, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances;
    2. allocates scoping budgets to the following stage 2 projects:
    Proposal Scoping cost
    Community mural $500
    Harpoon Hill to French Road walkway $1,500
    Okiwi beach/estuary access road $1,500

    and

    1. allocates $5,000 for implementation of the Great Barrier Tourism guide grant proposal.

    CARRIED

  6. Top DISCRETIONARY FUNDING APPLICATION - SEA ACADEMY TRYPHENA

    Moved: Downie/Fordham

    1. That the discretionary funding application from the Sea Academy, Tryphena be received.
    2. That the Board allocates an amount of $2,210 from its 2008/2009 discretionary funding budget to the Sea Academy, Tryphena towards providing swimming instruction training.
    3. That the Sea Academy, Tryphena be requested to provide an accountability statement to the Board following expenditure of the allocation of $2,210.

    CARRIED

  7. Top GOVERNANCE

    Moved: Somerville-Ryan/O'Shea

    1. That the Great Barrier Community Board establishes a governance subcommittee to review all matters of governance, council processes and council service management relating to Great Barrier Island.

    CARRIED

    Moved: O'Shea/Roche

    1. That the governance subcommittee:
      1. consists of board members Downie, Somerville-Ryan and Spence;
      2. reports to each community board meeting;
      3. deals with all matters of public concern coming to its attention; and
      4. inquires into any matters it considers relevant arising from the recent Hauraki Gulf Islands district plan hearings.

    CARRIED

    Moved: Somerville-Ryan/Downie

    1. That spokespersons be appointed to deal with matters that the Board believes to be within its scope of interest, but which have not been delegated to it under council's delegations.

    CARRIED

    Board Member Fordham asked that her vote against resolutions A and B be recorded.

  8. Top GREAT BARRIER COMMUNITY HERITAGE AND ARTS VILLAGE PROPOSAL

    Moved: Downie/O'Shea

    1. That the Manager ACR Policy be advised that the Board supports the proposal by Alan and Sue Gray to vest Lot 3 (1.3908 ha) of their property being the site of the Great Barrier Community Heritage and Arts Village, in council as a local purpose reserve in the subdivision of Lot 2 DP 349202 as outlined on map attached to the notice of motion.
    2. That the Board supports the proposal and request from Alan and Sue Gray for compensation by way of a future financial contribution credit on any future subdivision of their adjoining land within the Claris light industrial area.
    3. That the Board further supports that partial financial compensation be made from the Great Barrier financial contributions budget towards the Gray's surveying, planning and resource consent hearings costs relating to the subdivision of Lots 1 to 4 of Lot 2 DP 349202.
    4. That upon the vesting of Lot 3 being part of the subdivision of Lot 2 DP349202 in Auckland City Council ownership, the Board requests that it be formally leased to the Great Barrier Community Heritage Village Trust.
    5. That the Board notes that there will be no ongoing 'opex' liabilities to Auckland City Council in relation to any lease of Lot 3 being part of the subdivision of Lot 2 DP349202 as the ongoing costs and management of the site would be the Great Barrier Community Heritage Village Trust's responsibility.
    6. That council officers be requested to report to the Board's March 2009 meeting with a timeframe and council processes that would be needed to be undertaken to achieve the vesting of Lot 3 being part of the subdivision of Lot 2 DP349202, together with any financial contributions reimbursements relating to the site.
    7. That the Board thanks all those involved in the heritage and arts village project, especially Alan and Sue Gray, and Bob Lawson and Di Hayes.

    CARRIED

  9. Top PENSIONER HOUSING SITE PROPOSAL

    Moved: Downie/Spence

    1. That the General Manager, City Development and the Group Manager, Transport Assets and Operations, be advised that The Great Barrier Pensioner Housing Trust has requested that the Board (and the Auckland City Council) assist in locating a suitable site for pensioner housing on Great Barrier Island.

    CARRIED

    Moved:Downie/Somerville-Ryan

    1. That the Board has identified the following council-owned properties in Ocean View Road that it believes would be appropriate for community use such as pensioner housing:
      No. 9 - 1234 m2 recreation reserve
      No. 10 - 1046 m2 recreation reserve
      No. 34 - 1008 m2 road reserve 
    2. That in order for the provision of pensioner housing on Great Barrier Island to be further progressed, the Board requests that the following be undertaken:
      1. the road reserve site in Oceanview Road (No. 34) be stopped and included in the Claris residential amenity area; and
      2. the two recreation reserve sites in Oceanview Road (Nos. 9 and 10) be amended to Claris residential amenity area.
    3. That on completion of the formal council notification processes (which includes consultation and submissions, road stopping and Reserve Act requirements, etc.) the Board requests that the three council-owned properties in Oceanview Road (Nos. 9, 10 and 34) be formally leased to The Pensioner Housing Trust for the express purpose of providing pensioner housing accommodation for the elderly citizens of Great Barrier Island.
    4. That the Board further requests that Auckland City Council officers work collaboratively with The Great Barrier Pensioner Housing Trust and the Board to achieve the requested road stopping and Reserves Act requirements related to the three Council sites in Oceanview Road as soon as possible.

    CARRIED

    Board Member Fordham asked that her vote against resolutions B, C, D, E be recorded.

    The meeting adjourned at noon and reconvened at 12.36 pm.

  10. Top SUPERGOLD TRAVEL FOR GREAT BARRIER ISLAND FERRY USERS

    Moved: Downie/Somerville-Ryan

    That the Board requests that the Transport Committees of the Auckland City Council and the Auckland Regional Council request that the Auckland Regional Transport Authority:

    1. include public transport to and from Great Barrier Island in their Regional Public Transport Plan which is expected to be released for consultation during 2009; and
    2. ensure that funding for free travel SuperGold Card (SGC) holders on ferry services to and from Great Barrier Island be included in the review of SGC funding and applicable services which is expected to be undertaken during 2009.

    CARRIED

  11. Top WYNYARD QUARTER PLAN CHANGE

    Moved: Somerville-Ryan/O'Shea

    1. That the Board chair write to the Chairman of the Auckland Regional Council advising of the Board's support for the planning commissioner's decision on Auckland Regional Council's plan change 3 in relation to the Board's submission on the proposed plan change, and request that the Auckland Regional Council ensure that the specific changes sought by the Great Barrier Community Board are included in future planning for the Wynyard Quarter.
    2. That the General Manager, City Development:
      1. be advised of the Board's continuing support for the position of Sealink as outlined in the company's submissions to plan change 4; and
      2. ask that the Great Barrier Island ferry service be included in Plan Change 4 as a specific "social and economic objective".
    3. That the Plan Change provide for permitted unrestricted vehicular access and parking around the Wynyard Quarter site to allow for shore-based ferry operations to continue without undue restrictions.
    4. That the Wynyard Quarter plan map 'K' clearly define the Great Barrier ferry route instead of the 'indicative' ferry routes that are shown.
    5. That council planners specifically indicate how reverse sensitivity issues arising from the disconnection regarding mismatched activities between the ARC Plan Change 3 and Auckland Cities Plan Change 4 will be managed.

    CARRIED

  12. Top RATING DIFFERENTIALS, ZONING & VALUATIONS

    Moved: Downie/Fordham

    That the response from council officers regarding the Board's resolution from its 17 November 2008 meeting be received.

    CARRIED

  13. Top PROPOSED LAND EXCHANGE FOR RESERVE - SUGARLOAF ROAD

    Moved: Downie/O'Shea

    1. That the information regarding the proposed land exchange at Sugarloaf Road/Oceanview Road be received.
    2. That the Board supports council's efforts to resolve this long-standing issue.
    3. That the additional information dated 2 December 2008 provided by the Property officer to the Transport committee's 4 December 2008 meeting be attached to the minutes of this meeting.

    CARRIED

    [ATTACHMENT 13A]

    Board member Spence left the meeting and neither spoke nor voted on this item.

  14. Top INWARDS CORRESPONDENCE

    Moved: Somerville-Ryan/Fordham

    1. That the inwards correspondence regarding the proposal to transfer the Hauraki Gulf Islands to the Thames-Coromandel District and the proposed power station for Great Barrier Island be received.
    2. That the Board chairperson write to the Local Government Commission advising that the Board does not wish to be represented by Nobilangelo Ceramalus in relation to his proposal that the Hauraki Gulf Islands be transferred to the Thames-Coromandel district and requesting that the Board chairperson be appointed as the representative of Great Barrier Island electors.

    CARRIED

  15. Top YOUTH COUNCIL ASSESSMENT

    Moved: Downie/Fordham

    1. That the report and resolutions from the 3 December 2008 meeting of the Community Services Committee be received.
    2. That Board Member Spence be appointed as the youth spokesperson.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    Moved: Somerville-Ryan/Spence

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 16]

  17. Top COUNCILLOR'S REPORT

    Moved: Downie/Fordham

    That the tabled report of Councillor Roche be received.

    CARRIED

    [ATTACHMENT 17]

  18. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Roche

    1. That the report of Board Member Fordham be received.

    CARRIED

    Moved: Downie/Fordham

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 18A]

    Moved: Roche/Downie

    1. That the verbal report of Board Member O'Shea be received.

    CARRIED

    Moved: Downie/Fordham

    1. That the verbal report of Board Member Somerville-Ryan be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 2.20 pm.