MINUTES OF AN EXTRAORDINARY MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON WEDNESDAY, 4 FEBRUARY 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE, 2 MOANA VIEW ROAD,
OKUPU, GREAT BARRIER ISLAND

1. APOLOGIES

   Moved: Downie/Somerville-Ryan

   That the apology of Board Member Spence for non-attendance be accepted.

   CARRIED

2. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

3. PUBLIC FORUM

   There was no public forum.

4. PROPOSED ROAD STOPPING/LAND EXCHANGE, SUGARLOAF AND OCEANVIEW ROADS, GREAT BARRIER ISLAND

   Neill Forgie provided historical background information relating to the Sugarloaf land and the agreement reached between Auckland City Council and the occupiers of the land. Grant Sextone clarified the council's legal responsibilities. Officers also  answered questions from board members and the public.

   Moved: Downie/Somerville-Ryan

   1. That the Board notes that the closing date for submissions relating to the proposed land exchange at Sugarloaf/Oceanview Roads is 10 February 2009 and requests that the date be extended by fifteen working days, resulting in submissions closing on Tuesday, 3 February 2009.

   CARRIED

   Moved: Roche/Downie

   2. That the Board requests that prior to a final decision being made on the proposed land exchange at Sugarloaf/Oceanview Roads by the Arts, Culture and Recreation committee, the board be fully informed and included in discussions around the officers' report and recommendations to the committee.

   CARRIED

   Moved: Downie/Somerville-Ryan

   3. That Neill Forgie, Procurement Manager, Transport Infrastructure Delivery, Grant Sextone, Acquisition Disposal and Technical Services Manager, Property and Reg Cuthers, Manager - HGI, Transport Safety Assets and Operations, be thanked for their attendance and the verbal information provided to the Board and the public .

   CARRIED

   There being no further business, the chairperson declared the meeting closed at 10.43 am.