A minute's silence was observed in memory of Tipi Whitmore who recently
passed away.
APOLOGIES
There were no apologies.
CONFIRMATION OF MINUTES
Moved:Downie/Fordham
- That the minutes of the Great Barrier
Community Board ordinary meeting held on 19 January 2009 be confirmed as a true
and correct record.
- That the minutes of the Great Barrier
Community Board extraordinary meeting held on 4 February 2009 be confirmed as a
true and correct record, subject to the following amendment:
Item 4 - Proposed road stopping/land exchange, Sugarloaf and
Oceanview Roads
Resolution A - date for submissions closing to read to 3 March 2009.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1 NAMING OF UNNAMED ROAD AT TRYPHENA - MARGARET STEWART
Margaret Stewart spoke in support of the Puriri Bay paper road being named John
Blair Road and presented reasons why this was her preferred name. She also
suggested that there would be confusion with Rangitawhiri Reserve if the road
was named Te Rangitawhiri.
Moved: Downie/Somerville-Ryan
That Margaret Stewart be thanked for her presentation
regarding the naming of the Puriri Road paper road.
CARRIED
4.2 'DRIVE FRIENDLY' SIGNAGE ON THE ISLAND - JOHN CRAN
John
Cran questioned the status of the road safety/drive friendly signage that the
Board requested be installed in various places on the island and, in particular,
the sign which was to be installed on Gray Road at the access to his property.
Moved: Downie/Somerville-Ryan
- That John Cran be thanked for
his presentation regarding road safety signage on Great Barrier Island.
- That the matter of road safety signs be
placed on the Board's March 2009 meeting, together with suggestions for
appropriate 'drive friendly signs' and photos of the Waiheke signage.
CARRIED
4.3 USE OF LAND ADJACENT TO CHURCH IN MEDLANDS FOR ERECTION OF A SOUND SHELL - STEVE SHEATH
Steve Sheath spoke regarding the possibility of a sound shell being erected on
the land adjacent to the church in Medlands. It was suggested that he approach
the Department of Conservation, as owner of the land. It was noted that the
community gardeners are also discussing with DOC the possibility of using the
land for community gardens.
Moved: Downie/Somerville-Ryan
- That Steve Sheath be thanked
for his presentation regarding the erection of a sound shell on land in Medlands.
- That Board members identify possible sites
for the erection of a sound shell that could be used for community performances,
festivals, etc.
CARRIED
4.4 AUCKLAND FESTIVAL FAMILY DAY, 14/15 MARCH - STEVE SHEATH
Steve Sheath discussed the possibility of the Board providing funding for
schoolchildren to attend the Auckland Festival family day on 14/15 March. He
was advised of deadlines for funding applications and as the Board did not meet
again until after the event, the Board would be unable to provide funding in
this instance.
Moved: Downie/Somerville-Ryan
That Steve Sheath be thanked for his presentation regarding
funding for schoolchildren to attend the Auckland Festival family day on 14/15
March 2009.
CARRIED
4.5 ARTWORK ON BUS SHELTERS - DI SIMPSON
Di
Simpson advised that the funding that the Aotea Arts Trust had been granted by
Council for providing artwork on bus shelters on the island was not sufficient
to complete all the shelters,. She asked whether it would be possible for the
Board to provide funding to complete the remaining shelters.
Moved: Downie/Somerville-Ryan
- That Di Simpson be thanked
for her presentation regarding artwork on bus shelters.
- That a SLIPs proposal be developed for
artwork on the remaining bus shelters on Great Barrier Island.
CARRIED
NAMING OF UNNAMED ROAD AT TRYPHENA - SURVEY RESULTS
Moved:Downie/Fordham
- That the report of the
Street Naming Officer dated 13 January 2009 be received.
CARRIED
Moved: Downie.Roche
- That the Board approves the
name Te Rangitawhiri Road for the unnamed legal road between Schooner Bay Road
and Puriri Bay Road.
CARRIED
SLIPS REPORT - FEBRUARY 2009
Moved:Downie/Fordham
- That the report of the SLIPs
portfolio leader dated 5 February 2009 be received.
- That the Board approves a SLIPs budget of
$500 for the Great Barrier Viewshaft Protection Stage 2 proposal so that it can
proceed to scoping.
- That Board Member Fordham be the Board's
spokesperson for the Great Barrier Viewshaft Protection project.
CARRIED
NAMING OF BRIDGE OVER THE ORUAWHARO STREAM
Wayne McVicar was invited to outline his ideas for a seat as a memorial to the
late George Medland.
Moved:Downie/O'Shea
- That the memorandum of the
Democracy Advisor dated 2 February 2009 be received.
CARRIED
Moved: Fordham/Somerville-Ryan
- That a SLIPs proposal be
developed for a sculptural memorial seat in memory of the late George Medland,
as outlined to the Board by Wayne McVicar.
- That the Board agrees that the bridge over
the Oruawharo stream be named in memory of George Medland and that his efforts
be recognised by the installation of an appropriate routed sign at the
campground end of the bridge.
- That Wayne McVicar be thanked for his
presentation regarding his vision for a seat in memory of George Medland.
CARRIED
TRYPHENA WHARF UPGRADE PLANS
Richard La Ville, Operations Manager, HGI wharves, quarries and airfields,
advised that Tonkin and Taylor was addressing the issues raised by the Board.
Moved:Downie/Somerville-Ryan
- That the Group Manager,
Transport Assets and Operations, be advised of the some of the following key
areas of public concern and objections identified during the Tryphena wharf
upgrade open day presentation held on 17 January 2009:
- The small beach to be retained.
- The emergency slipway/pole should be
retained.
- The charter boat mooring poles need to be
retained or replaced with new ones.
- The proposed breakwater should be extended to
provide more protection.
- Provision of a pontoon for charter and
recreational vessels to load and unload passengers away from the main wharf
area.
- The existing pontoon on the wharf be provided
for Coastguard use.
- Public access to toilets needs to be
considered.
- Existing inshore moorings need to be retained
or replaced with new ones.
- That the Board requests that Tonkin and
Taylor be requested to modify their plans to fully address the issues raised at
the public open day, and that suggestions that the public car park could be
located on the southern side of the small sandy beach and the bus parking and
turnaround be located on the wharf side of the sandy beach, be considered as a
means of resolving the issues raised.
- That a copy of the safety audit report for
the Tryphena wharf be made available to the Board.
- That a copy of the revised plans for the Tryphena wharf be made available to the Board prior to being made available to
the public.
- That Richard La Ville be thanked for his
attendance.
CARRIED
Items
10 and 13 were taken at this point.
CODE OF CONDUCT
Moved:Downie/ Spence
That the
Board supports the concept of a code of conduct for community boards and
requests that the Board chair discuss the topic with other community board
chairs with a view to formulating a document for consideration by the Great
Barrier community board at its 16 March 2009 meeting.
CARRIED
ROAD RESERVES
Reg Cuthers, Manager HGI, Transport Safety,
Assets and Operations, clarified council's current practices for work on road
reserves.
Moved:Somerville-Ryan/ O'Shea
- That the Manager Transport
Assets and Operations be requested to:
- identify roading projects which are subject
to delays over issues of vegetation clearance or other road reserve matters, and
outline the problems and steps that are being taken to resolve them; and
- develop a management strategy and operational
policy which the Council applies to road reserves on Great Barrier Island.
- That the Board be consulted during the
development of an operational policy for road reserves on Great Barrier Island.
CARRIED
OPERATIONAL PLANNING ISSUES
Moved:Somerville-Ryan/ Spence
That the Group Manager, Auckland City Environments, be
requested to report to the Board on operational planning issues as they apply to
Great Barrier Island, including:
- Number of resource consent applications
lodged from January 2007 until December 2008.
- Number of resource consents granted during
this period.
- Number of resource consent applications
declined during the period.
- Number of resource consent applications
subject to Section 37 delays.
- Analysis of the duration of the consent
process.
- Reasons for delays in issuing and processing
consents.
- Analysis and breakdown of supplementary
information sought under Section 37.
- General nature of conditions applied to
resource consents on Great Barrier Island; and
- Other matters to be determined in
consultation with the Chairperson, Great Barrier Community Board.
CARRIED
Board Member Fordham asked that her vote against the motion
be recorded.
GOVERNANCE
Moved: Downie/ Somerville-Ryan
That the report of the Governance
Subcommittee for February 2009 be received.
CARRIED
Board Member Fordham asked that her vote against the motion
be recorded.
UPDATE ON TRANSPORT-RELATED ISSUES ON GREAT BARRIER ISLAND
Moved:Downie/ Fordham
That the information provided by the HGI
Manager, Transport Safety, Assets and Operations, be received.
CARRIED
RESOURCE MANAGEMENT (SIMPLIFY AND STREAMLINE) AMENDMENT BILL 2009
Moved:Downie/Somerville-Ryan
That the information regarding the reform of the Resource
Management Act be received.
CARRIED
SUPER GOLD TRAVEL FOR GREAT BARRIER ISLAND FERRY USERS
Moved:Downie/Somerville-Ryan
That the resolutions from the Transport Committee's 5 February
2009 meeting be received.
CARRIED
INWARDS CORRESPONDENCE
Moved:Downie/Roche
That the inwards correspondence be received.
CARRIED
CHAIRPERSON'S REPORT
Moved: Fordham/Spence
That the verbal report of the chairperson regarding the
following be received:
- Calls received regarding number
of cars parked at Tryphena wharf and car hire operator advertising at the Claris
airfield.
- Art in public places policy
presented to chairs' forum.
- Advice received regarding
removal of Broadband funding.
- Discussions with Wayne McVicar
regarding recognition of George Medland.
CARRIED
COUNCILLOR'S REPORT
Moved: Downie/Spence
That the verbal report of Councillor Roche be received.
- Sat on traffic bylaw.
- Review of rating differentials
on Finance & Corporate Business committee agenda, 18 February
- Attendance at three zero waste
events on Waitangi Day
CARRIED
BOARD MEMBERS' REPORTS
Moved: Downie/Roche
- That the tabled report of
Board Member Fordham be received.
CARRIED
[ATTACHMENT 19A]
Moved: Downie/Roche
- That the verbal report of
Board Member O'Shea regarding the following be received;
- Attendance at Health Trust and Pensioner Housing Trust meetings
CARRIED
Moved: Downie/Roche
- That the verbal report of
Board Member Somerville-Ryan regarding the following be received.
- Achieved some success with getting the school bus back on.
- Governance sub-committee met
CARRIED
Moved: Somerville-Ryan/Downie
- That the tabled report of
Board Member Spence be received.
CARRIED
[ATTACHMENT 19B]
REPORTS REQUESTED/PENDING
Moved:Downie/Roche
That the list of reports requested/pending as at February 2009
be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved:Downie/Spence
That the group activity reports be received.
CARRIED
There being no further business, the chairperson declared the meeting closed at
12:50 pm.
