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Great Barrier Community Board
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MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 16 MARCH 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Fordham

    That the minutes of the Great Barrier Community Board meeting held on Monday, 16 February 2009, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Downie/O'Shea

    1. That an item of extraordinary business relating to a funding application from the Ngati Rehua Trust Board be considered at agenda item 29 for the reason that a planned cultural relocation of ancestral remains will be carried out during the week beginning 30 March 2009, which will be prior to the Board's next meeting.
    2. That an item of extraordinary business relating to an invite to the Board chair to attend a conference to hear the outcomes of the Royal Commission on Governance's decision be considered at agenda item 30 for the reason that the conference is scheduled for 28 April and registration is required prior to this date.

    CARRIED

  4. Top PUBLIC FORUM

    4.1 COMMUNITY BOARD MEETING IN THE NORTH OF THE ISLAND - MIKE NEWMAN

    Mike Newman asked that the Board consider holding a meeting in the north of the island during 2009. It was noted that there was minimal attendance at the meeting held at Port Fitzroy in 2008, however it was agreed that the Board would hold a meeting in the north later in the year.

    4.2 LACK OF MAINTENANCE AT THE OKIWI AIRFIELD - MIKE NEWMAN

    Mike raised the issue of the lack of mowing at the Okiwi airfield. He also requested that the Board consider the Okiwi airstrip sealing as a priority project in the LTCCP. The chairperson explained that feedback received from the Transport committee chair was that once the seal programme is completed, sealing of the Okiwi airfield will be considered.

    4.3 ROBIN RELOCATION - JUDY GILBERT

    Judy Gilbert reported on the successful introduction of 50 robins the previous weekend at Windy Hill and Glenfern. She also advised of the predator control programme that was undertaken on Windy Hill and the associated ongoing costs. The Board asked for a breakdown of these costs.

    4.4 POLLUTION ON TRYPHENA BAY BEACHES - JUDY GILBERT

    Judy said she understood that Pah beach had recently been closed through pollution by sewerage and she found this abhorrent. She asked that funding be allocated for a survey of sewerage systems, specifically in Tryphena Bay, Blackwell Drive and Mulberry Grove. She believed the health and safety for people and animals on beaches needed to be a much higher priority. The chairperson undertook to look into the issues discussed during this item and prepare a report for the April board meeting.

    Moved: Downie/Somerville-Ryan

    1. That Mike Newman and Judy Gilbert be thanked for their presentations.
    2. That the Board's October 2009 meeting be held in the north of the island, either at Port Fitzroy or Motairehe Marae.

    CARRIED

    Item 7 was taken at this point

  5. Top GREAT BARRIER ISLAND ROAD LEGALISATION

    Moved: Downie/O'Shea

    That the memorandum from Transport Safety, Assets and Operations dated 23 February 2009 be received.

    CARRIED

    Board member Spence neither spoke nor voted on this item.

  6. Top 'DRIVE FRIENDLY' SIGNAGE

    Moved: Downie/Somerville-Ryan

    1. That the Board agrees that the message on 'drive friendly' signs on Great Barrier Island read "SLOW DOWN - OUR ROADS ARE SHARED FOOTPATHS".
    2. That the Manager Transport Safety, Assets and Operations be requested to:
      1. install "drive friendly" signage at the following locations on Great Barrier Island:
        1. Roundabout at Claris airfield;
        2. Tryphena Wharf;
        3. On the big corner by the Port Fitzroy Club car park.
      2. review road safety issues associated with the hedge at the Mulberry Grove school.

    CARRIED

  7. Top GREAT BARRIER WALK UPDATE

    Moved: Downie/Fordham

    1. That the memorandum of the Team Leader Planning, Streets and Open Space, dated 26 February 2009 be received.
    2. That Benjamin Free, Technical Support Officer - Recreation, Department of Conservation, Peter Cann, Programme Manager, Department of Conservation, and Gary Wilton, HGI Parks Advisor, be thanked for their attendance.

    CARRIED

  8. Top SLIPS PROGRAMME UPDATE - MARCH 2009

    Moved: Downie/Fordham

    That the memorandum of the SLIPs Programme Leader dated 3 March 2009 be received.

    CARRIED

  9. Top SLIPS DECISIONS - MARCH 2009

    Moved: Downie/Fordham

    1. That the report of the SLIPs portfolio leader dated 3 March 2009 be received.
    2. That the Board recommends that the following new proposals proceed to vetting by council officers and allocates spokespersons accordingly:
    Project Spokesperson
    Awana beach BBQ Isabel Fordham
    Bus shelter artwork Richard Somerville-Ryan
    Cape Barrier Road walkways Paul Downie
    Mulberry Grove BBQ Richard Somerville-Ryan
    Mulberry Grove boat ramp extension Richard Somerville-Ryan
    Oruawharo sculptural memorial seat Christina Spence
    Puriri Bay boat ramp extension and enhancement Richard Somerville-Ryan
    1. That the Board allocates budgets to the following stage 2 proposals so that these can proceed to be scoped:
    Project Scoping budget
    Kaitoke dune planting $500
    Seniornet office expansion $1,500
    1. That the Board notes the pending project proposals and their status.
    2. That the Board confirms that the Okupu Boat Ramp proposal should not proceed in light of the recent repair work undertaken.
    3. That Board Member Fordham be nominated as the spokesperson for the Kaitoke Dune planting proposal.
    4. That the Board approves the allocation of the following budgets:
    Project Budget
    Great Barrier community mural $10,900
    Great Barrier viewshaft protection stage 2 $11,680
    Okiwi beach/estuary access road $103,400
    Port Fitzroy coastal reserve access $9,561
    Viewshaft seating, Aotea Road $7,555
    Whangapoua Stream walkway minor improvement works $14,714
    1. That the Board deletes the Whangapoua Stream reserve fencing proposal and notes that the scoping budget of $1,250 for this project will be returned to the Board.

    CARRIED

  10. Top MINISTRY OF AGRICULTURE AND FISHERIES' PRESENCE ON GREAT BARRIER ISLAND

    Moved: Fordham/Roche

    That the Board chair be delegated to write to the Ministry of Fisheries [Mr Ian Bright], with a copy to the Minister of Fisheries, Hon Phil Heatley, and Central Auckland MP, Nikki Kaye, requesting better support and presence of MAF officers on Great Barrier Island over the summer period to monitor, in particular, the taking of undersize fish and shellfish.

    CARRIED

  11. Top PIONEER CEMETERY, GOOSEBERRY FLAT

    A revised list of those persons who are buried at the Pioneer cemetery was tabled.

    Moved: Downie/O'Shea

    That the Board supports the submission of a SLIPS proposal for the mounting of a bronze plaque at the Pioneer cemetery, together with installation of appropriate signage and seating.

    CARRIED

    [ATTACHMENT 11A]

  12. Top RATING DIFFERENTIALS AND DEFINITIONS

    Moved: Downie/Somerville-Ryan

    That the Group Manager Treasury be advised that the Board supports most of the recommended changes to the Great Barrier Rural 1, 2 and 3 rating definitions agreed at the October and November Direction Setting Meetings for 2009/2010 and further endorsed at the 4 March 2009 Combined Committees meeting, however the Board requests that the following changes be also considered and implemented:

    1. renaming Rural 1 to Farming and Open Space;
    1. expanding the Farming and Open Space definition to include "vacant land and bush blocks (including those with a residence) that are greater than 4 hectares", rather than the 5 hectares recommended.
    2. renaming Rural 2 to Limited Access.
    3. expanding the Limited Access definition to include sea access only and/or no legal formed road access; and
    4. renaming Rural 3 to Remote Islands, definition - "uninhabited".

    CARRIED

    Board Members Fordham and O'Shea neither spoke nor voted on part resolution (iii)

  13. Top DISCRETIONARY FUNDING APPLICATION - MOTAIREHE MARAE

    Moved: Downie/Fordham

    1. That the discretionary funding application from the Motairehe Marae be received.
    2. That the Board approves the allocation of an amount of $1,361.64 from its 2008/2009 discretionary funding budget towards curtains in the marae building
    3. That the Motairehe Marae provide an accountability statement to the Board following expenditure of the grant of $ 1,361.64.

    CARRIED

    The meeting adjourned at 12.03pm and reconvened at 12.37pm.

  14. Top CELLPHONE INFRASTRUCTURE FOR EAST COAST OF GREAT BARRIER ISLAND

    Moved: Downie/Somerville-Ryan

    1. That the Board seeks the support of Central Auckland MP, Nikki Kaye, in advocating for funding to develop Telecom cellphone repeater infrastructure on Great Barrier Island to provide cellphone coverage throughout the Medlands, Kaitoke, Claris and Okupu settlement areas.
    2. That the General Manager City Development and His Worship the Mayor be requested to provide a letter supporting the Board's efforts to provide vital cellphone infrastructure that is completely lacking from the east coast of Great Barrier Island.

    CARRIED

  15. Top 2009 ANZAC SERVICE

    Moved: Downie/Spence

    1. That the Board approves the allocation of an amount of $300 from its 2008/2009 discretionary funding budget towards refreshments associated with this year's ANZAC service.
    2. That Board Member Spence be delegated to represent the Board at the 2009 ANZAC service.

    CARRIED

  16. Top LONG-TERM COUNCIL COMMUNITY PLAN

    Moved: Downie/Somerville-Ryan

    That a working party consisting of all board members prepare the Board's submission to the Long-Term Council Community Plan, with the following allocation of projects:

    1. Board member Fordham - Kaitoke dunes, Great Walk;
    2. Board member Spence - road sealing;
    3. Board member Downie - wharf, airport, Jenny's Road.

    CARRIED

  17. Top QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - OCTOBER 2008 TO JANUARY 2009

    Moved: Downie/Roche

    1. That the report of Environmental and Utility Management dated 11 February 2009 be received.
    2. That Board member Spence provide the Board's April 2008 meeting with an update on recycling operations at the Claris landfield.

    CARRIED

  18. Top COMMUNITY BOARD CODE OF CONDUCT

    Moved: Downie/Somerville-Ryan

    That an item relating to a Community Board Code of Conduct be placed on the April 2009 meeting agenda with a view to the Board adopting an interim code of conduct, subject to any additional information arising from the May forum of community board chairs.

    CARRIED

  19. Top TOURISM MARKET HIGHLIGHTS

    Moved: Somerville-Ryan/Roche

    That the Tourism Market statistics information be received.

    CARRIED

    Board member Somerville-Ryan foreshadowed the following notice of motion for the Board's April 2009 meeting.

    That Tourism Auckland be requested to:

    1. advise the community board of how many other community boards provide a direct contribution to Tourism Auckland's operation or promotional expenses in line with the subsidy that the Great Barrier community board has provided;
    2. report on the number of referrals made by Tourism Auckland to Great Barrier tourist enterprises over the last 18 months;
    3. provide the Board with an outline of its strategy for promoting Great Barrier Island as a tourist destination during the Rugby World Cup event.

  20. Top HAURAKI GULF ISLANDS REORGANISATION PROPOSAL

    Moved: Downie/Somerville-Ryan

    1. That the press release from the Auckland Central MP dated 2 March 2009 be received.
    2. That public meetings regarding the proposal to reorganise the local government boundaries and jurisdictions relating to Waiheke and Great Barrier Islands be held on Tuesday 7 April 2009, at 10am and at 5.30pm, at the GBI sports club's conference room.

    CARRIED

  21. Top RESOURCE MANAGEMENT ACT REVIEW

    Moved: Downie/Fordham

    That Board member Somerville-Ryan be delegated to prepare the Board's submission on proposed changes to the Resource Management Act.

    CARRIED

  22. Top REMUNERATION POOL 2009/2010 - EXPENSE AND REIMBURSEMENT POLICY

    Moved: Somerville-Ryan/Fordham

    1. That the report of the Support Services Manager dated 7 March 2009 be received.
    2. That Board member Somerville-Ryan be delegated to prepare the Board's submission to the Remuneration Working Party by 30 March 2009.

    CARRIED

  23. Top INWARDS CORRESPONDENCE

    Moved: Downie/Fordham

    That the inwards correspondence be received.

    CARRIED

  24. Top CHAIRPERSON'S REPORT

    Moved: Roche/Fordham

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 24]

  25. Top COUNCILLOR'S REPORT

    Moved: Somerville-Ryan/Spence

    That the verbal report of Councillor Roche regarding the following be received:

    • Outcomes from the Hauraki Gulf Marine Park forum
    • Attendance and outcomes of committee meetings

    CARRIED

  26. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 26]

    Moved: Downie/Roche

    1. That the verbal report of Board Member O'Shea regarding the following be received:
      • Spoke to Roger Bright about the signs issue;
      • Parking at the Tryphena Wharf.

    CARRIED

    Moved: Downie/Fordham

    1. That the verbal report of Board Member Somerville-Ryan regarding the following be received:
      • Review of governance issues and related Acts

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 26A]

  27. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Roche

    1. That the list of reports requested/pending as at March 2009 be received.
    2. That a target date be requested from officers of any requested reports that are outstanding for a period of more than two months.

    CARRIED

  28. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Roche

    That the group activity reports be received.

    CARRIED

  29. Top LOCAL EVENT  FUNDING APPLICATION - NGATI REHUA TRUST BOARD

    Moved: Downie/Fordham

    1. That the local event funding application from the Ngati Rehua Trust Board be received.
    2. That the Board approves the allocation of an amount of $1,600.00 from its 2008/2009 local event funding budget to the Ngati Rehua Trust Board, for costs associated with a cultural relocation of ancestral remains, subject to the Board receiving a revised application setting out all financial information.
    3. That the Ngati Rehua Trust Board provide an accountability statement to the Board following expenditure of the grant of $ 1,600.00.

    CARRIED

    [ATTACHMENT 29]

  30. Top GOVERNANCE FOR AUCKLAND CONFERENCE, 28 APRIL 2009

    Moved: Downie/Spence

    That the Board approves the attendance of the Board chair at the Governance for Auckland conference being held at the AUT Conference Centre on 28 April 2009, to be funded from the Board's 2008/2009 discretionary funding budget.

    CARRIED

    [ATTACHMENT 30]

    There being no further business, the chairperson declared the meeting closed at 3.07 pm.
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