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Great Barrier Community Board

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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 20 APRIL 2009 AT 10.37AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU,
GREAT BARRIER ISLAND

PRESENT:	Mr	Paul	Downie	Chairperson
	Ms	Izzy	Fordham	Deputy Chairperson
	Mr	Mickey	O'Shea
	Mr	Richard	Somerville-Ryan
	Ms	Christina	Spence
	Councillor	Denise	Roche	[left at 12.57pm, following item 13]

A minute's silence was observed for Alan Roberts who recently passed away.

APOLOGIES

There were no apologies.
CONFIRMATION OF MINUTES

Moved: Downie/Spence

That the minutes of the Great Barrier Community Board meeting held on 16 March 2009 be confirmed as a true and correct record.

CARRIED
EXTRAORDINARY BUSINESS

There was no extraordinary business.
PUBLIC FORUM
4.1 ACCOMMODATION SUPPORT FUND - CHANGE IN FUNDING CRITERIA - MERLE WHITE

Merle White, speaking on behalf of Rural Women Awana Branch, drew attention to the change in criteria for the accommodation support fund which meant that the group is now ineligible for a subsidy from council towards the rates paid on The Barleyman Cottage. She submitted that because the building was a Civil Defence facility, the status quo should remain.

Moved: Downie/Roche

That the democracy advisor liaise with council officers over the possibility of the accommodation support funding criteria being reviewed in respect of Great Barrier Island and report back to the chairperson.

CARRIED
4.2 'DRIVE FRIENDLY SIGNAGE' - JOHN CRAN

John Cran sought an update on the 'drive friendly' signage as he had faced a number of situations where people were driving on the wrong side of the road. He also re-iterated his request for a "Drive friendly keep to the left" sign on the corner of the access road to his property.

Moved: Downie/Somerville-Ryan

That John Cran be thanked for his presentation regarding safety signs on Great Barrier Island.

CARRIED

4.3 JENNY'S ROAD - GORDON BARRETT

Gordon Barrett stated that under the Environment Court Consent Order, Council was required to provide a vehicle crossing on Jenny's Road within 6 months and this had not been done. He indicated that there would appear to be a problem with metal being placed on the road for health and safety reasons, with a new resource consent being required.

The chairperson provided a verbal update on the current situation as reported to him by the General Manager Transport. Mr Barrett submitted that there were errors in this correspondence. He was asked to provide the chairperson with a list of issues that he considered to be outstanding with regard to Jenny's Road.

Moved: Downie/Somerville-Ryan
1. That Gordon Barrett be thanked for his presentation regarding Jenny's Road.
2. That the list of issues raised by Gordon Barrett, when received, be passed through to officers for a response and reported back to the Community Board chairperson.
CARRIED

4.4 GREAT BARRIER INCOME, CODE OF CONDUCT AND TRYPHENA WHARF - GORDON BARRETT

Gordon Barrett spoke to his tabled submission and the chairperson responded to the issues raised. Whilst most of the financial information requested was provided, Mr Barrett requested a formal response from council to the financial details requested.

[ATTACHMENT 4.4]
1. That Gordon Barrett be thanked for his presentation regarding income received by Council in the 2007/2008 financial year, draft code of conduct and Tryphena wharf plans.
2. That a copy of the revised plans for the Tryphena wharf development be communicated to the community by placing the plans at the wharf and other public places on the island.
CARRIED
GAMBLING VENUE POLICY

Moved: Downie/Fordham
1. That the report of the senior policy analyst dated 15 April 2009 be received.
CARRIED

Moved: Downie/Spence
1. That the Board strongly supports the continuation of a "sinking lid" policy with regards to new gambling machines and new venues in Auckland city.
2. That the Board requests that Great Barrier Island be excluded from new venues or gambling machines.
3. That Skye Rutherford, senior policy analyst, Community and Social Policy, be thanked for her attendance.
CARRIED
LIQUOR LICENSING POLICY DEVELOPMENT

Moved: Downie/Spence
1. That the report and resolutions of the City Development Committee's 9 March 2009 meeting be received.
CARRIED

Moved: Somerville-Ryan/O'Shea
1. That a working party of Board Members Fordham, Spence and Somerville-Ryan provide feedback on a Liquor Licensing Policy by 8 May 2009.
2. That Skye Rutherford, senior policy analyst, Community and Social Policy, be thanked for her attendance.
CARRIED
LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION

Moved: Downie/Roche
1. That the report of the senior policy analyst dated 15 April 2009 be received.
2. That a working party of Board Members Fordham, Spence and Somerville-Ryan provide feedback on Liquor Bans by 8 May 2009.
3. That Skye Rutherford, senior policy analyst, Community and Social Policy, be thanked for her attendance.
CARRIED
SALE AND SUPPLY OF LIQUOR AND LIQUOR ENFORCEMENT BILL

Moved: Roche/Fordham

That the chairperson be delegated to make a submission on behalf of the Board endorsing the proposals in the Sale of Liquor and Liquor Enforcement Bill by 23 April 2009, except the proposal repealing the "reasonable belief" defence for sale and supply of alcohol to a minor.

CARRIED

Board member Somerville-Ryan abstained from voting on this item.
COMMUNITY AND LIBRARIES FACILITIES PLAN

Moved: Downie/Spence
1. That the report of the senior policy analyst dated 14 April 2009 be received.
2. That a working party of board members Fordham, Spence and Somerville-Ryan provide feedback on the Community and Libraries Facilities Plan by 8 May 2009.
3. That the Democracy Advisor provide board members with a list of current leases on Great Barrier Island.
4. That David Shamy, policy analyst, Community and Social Policy, be thanked for his attendance.
CARRIED

Items 13 was taken at this point.

The meeting adjourned at 12.57 pm and reconvened at 1.29 pm.

Items 12, 15 and 14 were taken at this point.
CLARIS AIRFIELD TERMINAL UPDATE

Moved: Downie/Fordham
1. That the memorandum of the HGI wharves, quarries and airfields operations manager dated 9 April 2009 be received.
2. That the group manager Transport be requested to discuss with the Board at the earliest possible time its concerns regarding the following matters regarding the Claris airfield terminal:
  - Cost of stone walls in the proposed building.
  - Cost and adequacy of the power systems
  - Location of the buildings
  - Septic waste system
  - Design features
CARRIED
TRYPHENA WHARF DEVELOPMENT UPDATE

Moved: Downie/Somerville-Ryan
1. That the memorandum of the HGI wharves, quarries and airfields operations manager dated 9 April 2009 be received.
2. That the Board notes the concerns raised and discussed by Gordon Barrett during public forum.
3. That the Board requests that it be briefed as soon as possible on the Tryphena wharf development.
4. That recycling facilities also be included in the wharf development plans.
CARRIED
PROPOSED RESERVE - HERITAGE AND ARTS VILLAGE

Moved: Downie/Fordham
1. That the report of the team leader planning, streets and open space, dated 26 February 2009, be received.
2. That in order to formalise the future tenure of the heritage and arts village located on land owned by Alan and Sue Gray, the Group Manager Property be requested to negotiate with the owners of Lot 2 DP 349202 to agree to a compensation figure payable on the vesting of proposed Lot 3 comprising of 1.3908 hectares more or less, to be created on subdivision of Lot 2 DP 349202 as a reserve in Auckland City Council, with funding sourced from the Hauraki Gulf (Outer) Islands financial contributions account.
3. That the Board notes that the Group Manager Property will be provided with a Memorandum of Understanding agreed to between Alan and Sue Gray, the owners of Lot 2 DP 349202, the community board, the Community Arts Trust, and Bob Lawson and Di Hayes (the owners of the buildings currently located on the land), prior to any negotiations and prior to vesting of the land in Auckland City Council ownership.
4. That Alan and Sue Gray be thanked for their assistance with this project.
CARRIED UNANIMOUSLY
RESOURCE CONSENT LODGEMENTS ON GREAT BARRIER ISLAND

Moved: Downie/Fordham
1. That the memorandum of the manager Hauraki Gulf Islands dated 9 April 2009 be received.
2. That Geoff Atherfold, manager Hauraki Gulf Islands, be thanked for his attendance.
CARRIED
[ATTACHMENT 13]
SLIPS DECISION REPORT - APRIL 2009

Moved: Downie/Somerville-Ryan
1. That the report of the SLIPs Portfolio Leader dated 6 April 2009 be received.
2. That the Board approves the allocation of a budget of $17,020 for implementation of the Kaitoke Beach Restoration continuation project.
3. That the amount of $2,130 identified for pest control in the Kaitoke Beach Restoration continuation project be used towards the purchase of plants.
4. That the Board deletes the passive visitor information proposal from its SLIPs list.
CARRIED
KAITOKE BEACH UPDATE

Moved: Downie/Fordham
1. That the report of the Transport HGI manager dated 30 March 2009 be received.
2. That the group manager, Transport Safety, Assets and Operations, in consultation with the Department of Conservation, be requested to report to the Board on a timetable for the clearance of all drains leading onto Kaitoke Beach.
3. That Patrick Thorp, consultant, be thanked for his attendance.
CARRIED
KAITOKE BEACH COMMUNITY EVENTS

Moved: Downie/Somerville-Ryan

That the amount of up to $900 already allocated from the Board's 2008/2009 discretionary funding budget for the Kaitoke dunes schools' planting day be re-allocated from the Board's 2008/2009 local event funding budget to the GBI Sports and Social Club, acting as the umbrella group co-ordinating the Kaitoke dunes schools' planting day.

CARRIED
CLARIS LANDFILL RECYCLING OPERATIONS

Moved: Downie/O'Shea
1. That the report of Board Member Spence dated 26 March 2009 providing an update of recycling operations at the Claris landfill be received.
CARRIED

Moved: Somerville-Ryan/Downie
1. That, where possible, the council be requested to make reasonable efforts to identify the ownership of abandoned vehicles on public roads, with a view to recovering disposal costs.
CARRIED

Moved: Somerville-Ryan/Spence
1. That the council be requested to place an article in the local media reminding the public that no disposal costs apply at the Claris landfill, and seeking residents' co-operation in taking their old vehicles to the landfill rather than leaving them on the sides of roads and, in addition, that vehicles already abandoned by them on roadsides be taken to the landfill.
CARRIED

Board member Fordham asked that her abstention from voting on resolution B be recorded.
COMMUNITY BOARD CODE OF CONDUCT

Moved: Downie/Spence

That the Board adopts the Great Barrier Community Board Code of Conduct as revised at the meeting.

CARRIED UNANIMOUSLY

[ATTACHMENT 18A]
TOURISM AUCKLAND

Moved: Somerville-Ryan/Downie
1. That Tourism Auckland be advised that the Board will be seeking a targeted Great Barrier Island tourism development budget of $125,000 from Auckland City Council through the Long Term Council Community Plan to support tourism and fund tourism and event marketing on Great Barrier Island and seeks Tourism Auckland's support in obtaining this budget.
2. That Tourism Auckland be requested to:
  1. advise the Community Board of how many other community boards provide a direct contribution to Tourism Auckland's operational or promotional expenses;
  2. report on the number of referrals made by Tourism Auckland to Great Barrier Island tourist enterprises over the last 18 months; and
  3. provide the Board with an opportunity to discuss strategies for promoting Great Barrier Island as a tourist destination.
CARRIED
INWARDS CORRESPONDENCE

Moved: Downie/Fordham

That the inwards correspondence be received.

CARRIED
REPORTS REQUESTED/PENDING

Moved: Downie/Fordham
1. That the list of reports requested/pending as at April 2009 be received.
2. That the Board requests that it be provided with a target date for the outstanding reports requested relating to the Monitoring of Great Barrier Island transport and roading projects and Road Reserves.
CARRIED
GROUP ACTIVITY REPORTS

Moved: Downie/Fordham
1. That the group activity reports be received.
2. That the Democracy Advisor investigate the reasons why the Appeal relating to Jenny's Road still appears on the Auckland City Environments' monthly report.
CARRIED
CHAIRPERSONS' REPORT

Moved: Spence/Somerville-Ryan
1. That the tabled report of the chairperson be received.
2. That Judy Gilbert be provided with a copy of the water testing results from Great Barrier Island beaches.
CARRIED
COUNCILLOR'S REPORT

Moved: Spence/Downie

That the tabled report of Councillor Roche be received.

CARRIED

[ATTACHMENT 24]
BOARD MEMBERS' REPORTS

Moved: Downie/Spence
1. That the tabled report of Board Member Fordham be received.
[ATTACHMENT 25]

CARRIED

Board Member Somerville-Ryan abstained from voting on this resolution.

Moved: Downie/Spence
1. That the tabled report of Board Member Somerville-Ryan be received.
2. That the Board endorses the tabled letter to Glaister Ennor indicating the Board's position on Sealink's appeal on the Wynyard Quarter plan changes.
3. That the Board endorses the tabled submission to the Parliamentary Select Committee reviewing proposed changes to the Resource Management Act.
CARRIED

[ATTACHMENT 25A]

Moved: Downie/Somerville-Ryan
1. That the tabled report of Board Member Spence be received.
[ATTACHMENT 25B]

Moved: Downie/Spence
1. That the verbal report of Board Member O'Shea regarding the following be received:
  - Attendance at Pensioner Housing Trust and Health Trust meetings
  - Spoke to Ben Sanderson regarding the Kaitoke drain
CARRIED

There being no further business, the chairperson declared the meeting closed at 4.11 pm.