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Great Barrier Community Board
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MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 18 MAY 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Councillor Denise Roche  

  1. Top APOLOGIES

    Moved: Somerville-Ryan/Fordham

    That the apology of Board Member Spence for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/O'Shea

    That the minutes of the Great Barrier Community Board meeting held on Monday, 20 April 2009, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. FUNDING FOR THE 2010 MUSSELFEST- ADELE ROBERTSON

    This request was withdrawn.

    4.2 DISCRETIONARY FUNDING APPLICATION, AWANA RURAL WOMEN - MERLE WHITE

    Merle White provided clarification regarding the Awana Rural Women's application for funding towards a Black Tie ball that would provide some fundraising opportunities for the youth group.

    Moved: Downie/O'Shea

    That Merle White be thanked for her presentation regarding the discretionary funding application from the Awana Rural Women.

    CARRIED

    4.3 REQUEST FOR PRIVATE LAND BURIAL - HELEN O'SHEA

    Helen O'Shea advised that she wished to be buried on the family's land in the Awana and was seeking the Board's support for her application to the Auckland Regional Health Board. Documentation relating to the application was circulated.

    Moved: Downie/Fordham

    1. That the Board supports Helen O'Shea's application to appropriate authorities for herself and her husband to be buried in an existing cemetery on private land owned by the O'Shea family in the Awana.
    2. That the chairperson and deputy chairperson be delegated to prepare the necessary supporting documentation to the relevant authorities.
    3. That the Board be provided with updates on Helen O'Shea's request until her application for private land burial is resolved.

    CARRIED

    Board member O'Shea left the meeting during this item and neither spoke nor voted on the matter.

    [Secretarial note: Tabled documentation will be included with the official meeting records].

    Item 28 was taken at this point.

  5. Top HAURAKI GULF ISLANDS BIOSECURITY PROGRAMME

    Jonathan Boow provided a presentation on biosecurity management in the Hauraki Gulf and answered questions from the Board.

    Moved: Downie/Fordham

    1. That Jonathan Boow, Biosecurity Team Leader, Auckland Regional Council, be thanked for his presentation regarding the HGI Biosecurity Programme.
    2. That the Auckland Regional Council be requested to report to the Board on biosecurity around the wharves on Great Barrier Island.

    CARRIED

  6. Top MANAGEMENT OF KAURI DIEBACK DISEASE ON GREAT BARRIER ISLAND

    Nick Waipara provided information on Kauri dieback and answered questions from Board Members.

    Moved: Downie/Somerville-Ryan

    1. That Nick Waipara, Science Manager for the Joint Agency Kauri Dieback Response, Auckland Regional Council, be thanked for his presentation regarding the management of kauri dieback disease on Great Barrier Island.
    2. That the Auckland Regional Council and the Department of Conservation be requested to provide the Board with a report on what steps they are taking on the tracks on Great Barrier Island to control Phytophthora diseases.
    3. That Nick Waipara be requested to provide the Board with two Phytosanitary kits.

    CARRIED

  7. Top GBI COMMUNITY AND HERITAGE ARTS VILLAGE

    Bob Lawson spoke to his tabled submission following an invitation from the Board chairperson to speak to the item. Di Simpson also addressed the Board and tabled a supporting submission.

    Moved: Downie/Somerville-Ryan

    1. That the correspondence from the Great Barrier Island Community Heritage and Arts Village be received.
    2. That the Board supports the uplifting and relocation of the three buildings that make up the Community Heritage and Arts Village located on Lot 3 of the Gray subdivision at Gray Road, being the former Tryphena school headmaster's house, the Mabey family homestead built in 1908 and the Gray family homestead built in 1922, to an appropriate alternative site.
    3. That the Board has identified an appropriate alternative Council-owned site for the heritage and arts village on the opposite side of the road to "Hooked on Barrier", alongside the Aotea Health Medical Centre.
    4. That as the proposed site falls within the Claris Airport area of the Claris Settlement Area and retail activities would be permitted from this site, the Board considers it to be an ideal location for a heritage and arts village as it is close to the airfield and the central retail hub of Claris.
    5. That the Board supports Council leasing the proposed site to the Great Barrier Community Heritage and Arts Village Trust.
    6. That the Board supports Council funding the costs of relocating the old schoolhouse, the old Gray homestead and the old Mabey homestead, together with any associated resource consent costs and preparatory site earthworks, from the Hauraki Gulf (Outer) Islands financial contributions account or alternatively, council's facility partnerships scheme.
    7. That the Group Manager, ACR Policy, be requested to investigate and provide a report to the Board's June 2009 meeting on resolutions B-F above.

    CARRIED

    Item 17 was taken at this point.

    The meeting adjourned for lunch at 12.21 pm and reconvened at 12.55 pm.

    Items 11-15 were taken at this point.

  8. Top SLIPS PROGRAMME UPDATE

    Moved: Downie/O'Shea

    That the report of the SLIPs Programme leader dated 5 May 2009 be received.

    CARRIED

  9. Top SLIPS DECISIONS - MAY 2009

    Moved: Downie/Roche

    1. That the report of the SLIPs Portfolio Leader dated 5 May 2009 be received.
    2. That the Board approves that the following new project proceed to vetting by council officers and endorses The Marion Barleyman Cottage as a civil defence welfare centre.
      Project Name Spokesperson
      Marion Barleyman Cottage - new toilet installation Richard Somerville-Ryan


    3. That the Board does not support the proposal to install site specific signage and screening at the Claris landfill and requests that the contract co-ordinator, Environmental and Utility Management, liaise with Board Member Spence.
    4. That the Board approves scoping budgets to the following projects:
      Project Name Indicative scoping budget
      Awana Beach BBQ Up to $1,000
      Bus shelter artwork $1,000-$2,000
      Cape Barrier Road walkways Up to $1,000
      Mulberry Grove Boat Ramp extension $1,000-$2,000
      Oruawharo sculptural memorial seat $1,000-$2,000
      Pioneer cemetery seating, signage, plaque $1,000-$2,000
      Puriri Bay Boat Ramp extension and enhancement $1,000-$2,000


    5. That the Mulberry Grove BBQ proposal be reconsidered at the Board"s June 2009 meeting following consultation with stakeholders on the siting of the BBQ and picnic tables.
    6. That the plaque component of the Oruawharo memorial seat be deleted from the proposal and that the Board discuss appropriate recognition of Mr Medland's contribution to the bridge over the Oruawharo stream.
    7. That the Board appoints Board Member Fordham as the spokesperson for the Pioneer Cemetery project.
    8. That the Board approves the allocation of a budget of $35,077 for implementation of the Harpoon Hill to French Road walkway project.

    CARRIED

  10. Top SUMMARY OF CHANGES TO DEFINITION OF COUNCIL'S RATING DIFFERENTIAL GROUPS

    Moved: Downie/Somerville-Ryan

    1. That the information regarding proposed changes to council's rating groups be received.
    2. That the Board requests that the Finance and Strategy Committee amend the recommended 5ha minimum size for the "Farming and Open Space rating definition for Great Barrier Island to 4ha minimum size.
    3. That the tabled submission to council's LTCCP on rating differentials, prepared by Board Member Somerville-Ryan, be received and be referred to the Finance and Strategy Committee as background explanation to resolution B.

    CARRIED

  11. Top DISCRETIONARY FUNDING APPLICATION - RURAL WOMEN NZ AWANA BRANCH

    Moved: Downie/O'Shea

    1. That the discretionary funding application from the Rural Women Awana Branch be received.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the Board approves the allocation of $3,000 from its 2008/2009 discretionary funding budget to the Rural Women Awana Branch towards a community Black Tie fundraising event.
    2. That the Rural Women Awana Branch provide an accountability statement to the Board following expenditure of the grant of $3,000.

    CARRIED

  12. Top DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST

    Moved: Downie/O'Shea

    1. That the discretionary funding application from the Aotea Community Radio Trust be received.

    CARRIED

    Moved: Downie/Fordham

    1. That the Board approves the allocation of $816 from its 2008/2009 discretionary funding budget to the Aotea Community Radio Trust towards Telecom phone charges for the Aotea Community Radio Trust.
    2. That the Aotea Community Radio Trust provide an accountability statement to the Board following expenditure of the grant of $816.

    CARRIED

  13. Top LOCAL EVENT FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP

    Moved: Downie/Fordham

    1. That the local event funding application from the Aotea Family Support Group be received.
    2. That the Board approves the allocation of $2,000 from its 2008/2009 local funding budget to the Aotea Family Support Group towards costs associated with the Group's 21st anniversary celebrations.
    3. That the Aotea Family Support Group provide an accountability statement to the Board following expenditure of the grant of $2,000.

    CARRIED

  14. Top LOCAL EVENT FUNDING APPLICATION - GREAT BARRIER ISLAND HEALTH TRUST

    Moved: Downie/Fordham

    1. That the local event funding application from the Great Barrier Island Health Trust be received.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the Board approves the allocation of $240 from its 2008/2009 local funding budget to the Great Barrier Island Health Trust towards transporting school children from Mulberry Grove to Kaitoke Beach for the Health Trust's annual polar plunge event.
    2. That the Great Barrier Island Health Trust provide an accountability statement to the Board following expenditure of the grant of $240.

    CARRIED

  15. Top LOCAL EVENT FUNDING APPLICATION - PORT FITZROY BOATING CLUB

    Moved: Downie/Fordham

    1. That the local event funding application from the Port Fitzroy Boating Club be received.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the funding application from the Port Fitzroy Boating Club be deferred for consideration at the Board's June 2009 meeting.

    CARRIED

  16. Top COMMUNITY GROUP ACCOMMODATION SUPPORT FUND

    Moved: Downie/Somerville-Ryan

    1. That the Community Services Committee be requested to review the community group accommodation support fund minimum limit in respect of Great Barrier Island recipients as their revenue-gathering opportunities are very limited due to the small resident island population and relatively small numbers of community group members when compared with urban Auckland.
    2. That the Board requests that Great Barrier Island be exempted from the proposed minimum limit of $2,500.

    CARRIED

  17. Top EAST PLACE TEAM SIX MONTHLY REPORT

    Moved: Downie/Fordham

    1. That the report of the Place Manager, Arts Community and Recreation Services dated 1 May 2009 be received.
    2. That Bonnie-May Shantz, Place manager, and Jennifer Carson, Community advisor, Arts, Community and Recreation Services, be thanked for their attendance.

    CARRIED

  18. Top SUPERGOLD TRAVEL FOR GBI FERRY USERS

    Moved: Downie/Fordham.

    That the correspondence from the chairperson to the chairman of the Auckland Regional Council be received.

    CARRIED

  19. Top ENVIRONMENT COURT FEE INCREASES

    Moved: Downie/Fordham.

    That the correspondence from the chairperson to the Minister for the Environment be received.

    CARRIED

  20. Top SALE OF LIQUOR ENFORCEMENT BILL - COMMUNITY BOARD SUBMISSION

    Moved: Downie/O'Shea

    That the Board's submission on the Sale of Liquor Enforcement Bill be received.

    CARRIED

  21. Top SELECT COMMITTEE ON THE RESOURCE MANAGEMENT [SIMPLIFYING AND STREAMLINING] AMENDMENT BILL - COMMUNITY BOARD SUBMISSION

    Moved: Downie/O'Shea

    That the Board submission on the Resource Management (Simplifying and Streamlining) Amendment Bill be received.

    CARRIED

  22. Top DRAFT STREET TRADING POLICY: THE PROVISION OF OUTDOOR DINING FACILITIES

    Moved: Somerville-Ryan/Downie

    That the Board chairperson prepare a submission on the Draft Street Trading Policy: Provision of Outdoor Dining Facilities, addressing the following:

    • Licence fees and charges
    • Delegations to community boards for control of street trading, dining, etc.

    CARRIED

  23. Top  [Secretarial note: There was no item 23]
     

  24. Top AUCKLAND HERITAGE FESTIVAL 2009

    Moved: Downie/Fordham

    That the information regarding the 2009 Auckland Heritage Festival be received.

    CARRIED

  25. Top CHAIRPERSON'S REPORT

    Moved: Fordham/O'Shea

    That the verbal report of the Chairperson regarding the following be received:

    • Meeting with officers re transport issues
    • Assistance provided with submissions on rating
    • Attended Select Committee on review of RMA
    • Discussions with Pensioner Housing Trust re planning issues and proposed heritage site
    • Discussions with City Planning staff
    • Encouraging participation in the LTCCP

    CARRIED

  26. Top COUNCILLOR'S REPORT

    Moved: Somerville-Ryan/Fordham

    That the verbal report of Councillor Roche regarding the following be received:

    • HGI Marine Park forum [tabled documentation]
    • Met with Ngati rehua, Ngati whatua and Ngati poua
    • Attended Lunchtime Learnings on Rugby World Cup

    CARRIED

  27. Top BOARD MEMBERS' REPORTS

    Moved: Downie/O'Shea

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    Moved: Fordham/Roche

    1. That the verbal report of Board Member O'Shea regarding the following be received:
      • Meeting re wharf/airfield
      • Health Trust and Pensioner Housing meetings attended.

    Moved: Downie/Roche

    1. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

  28. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    1. That the list of reports requested/pending as at May 2009 be received.
    2. That Reg Cuthers, Manager - HGI, Transport Safety, Assets and Operations, be thanked for his attendance and his updates on transport-related issues.

    CARRIED

  29. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports for April 2009 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 3 pm.
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