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Great Barrier Community Board
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MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 15 JUNE 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

A minute's silence was observed for Val Owens and Bubbles Wheeler who recently passed away.


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/O'Shea

    That the minutes of the Great Barrier Community Board meeting held on Monday 18 May 2009 be confirmed as a true and correct record, subject to the following amendment:

    Item 7 - GBI Community and Heritage Arts Village

    Motion was CARRIED UNANIMOUSLY.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 COMMUNITY GROUP ACCOMMODATION SUPPORT FUND - MERLE WHITE

    Merle White, speaking on behalf of Awana Rural Women and Seniornet, thanked the Board for achieving an exemption for Great Barrier Island from the criteria for the Community Group Accommodation Support fund, resulting in the status quo being maintained.

    Moved: Downie/Fordham

    That Merle White be thanked for her presentation regarding the Community Group Accommodation Support funding criteria.

    CARRIED

    4.2 PRIVATE LAND BURIAL - HELEN O'SHEA

    Helen O'Shea thanked the Board for its support for her application for private land burial.

    Moved: Downie/Fordham

    That Helen O'Shea be thanked for her presentation re burial on private land.

    CARRIED

  5. Top GREAT BARRIER ISLAND ROAD TRANSPORT RESOURCE

    Moved: Downie/Fordham

    1. That the memorandum from the HGI Manager - Transport Safety Assets and Operations dated 3 June 2009 be received.
    2. That the Board's transport spokesperson, Christina Spence, be delegated to liaise with the HGI Manager, Transport Safety, Assets and Operations on a monthly basis regarding Great Barrier Island transport matters.

    CARRIED

  6. Top COMMUNITY BOARD'S ANNUAL PLAN SUBMISSION AND SUMMARY NOTES

    Moved: Downie/Fordham

    That the information regarding the Community Board's submission to the Council's LTCCP hearing be received.

    CARRIED

  7. Top DRAFT STREET TRADING POLICY - COMMUNITY BOARD SUBMISSION

    Moved: Downie/Roche

    That the Board's submission on the Draft Street Trading Policy be received.

    CARRIED

  8. Top GREAT BARRIER ISLAND TOURISM DEVELOPMENT AND MARKETING

    Items 8.1-8.3 were discussed separately, with the motion being put together.

    8.1. GREAT BARRIER ISLAND TOURIST DEVELOPMENT

    8.2. TOURISM MARKETING

    8.3. BIG LITTLE CITY TELEVISION CAMPAIGN
    1. That the information regarding the Big Little City television campaign and the Board Chairperson's meeting with Tourism Auckland be received.
    2. That the report of Board Member Somerville-Ryan be received.
    3. That the Great Barrier Community Board notes that at the Combined Committees LTCCP hearings held on 2 June 2009, the following scoping report was requested to be provided to the Finance and Strategy Committee:

      "Report on the ability of the Great Barrier Community Board utilising SLIPs funding for their Destination Great Barrier Island tourism promotion (noting this may result in a change in SLIPs policy) and the range of funding options available."
    4. That the Great Barrier Community Board asks that Councillor Roche request Combined Committees, at its Thursday, 18 June 2009 meeting, to allocate $125,000 from Council's 2009/2010 annual plan budget to Destination Great Barrier Island tourism marketing as a targeted operational budget to brand and promote Great Barrier Island as a unique 'must do' holiday destination in its own right.
    5. That the Great Barrier Community Board requests a budget of $125.000 to fund part-time staff wages, web site development, the collection of visitor statistics and, in particular, the marketing of special interest events and signature attractions in the shoulder and off seasons as a means of attracting visitors and tourists to Great Barrier Island during those months as nearly all tourist operators, retailers and airline and ferry services struggle financially during these months and have to lay off most of their staff.
    6. That the Board also seeks a special delegated role from Council for tourism development and promotion.
    7. That the Board further requests that Tourism Auckland work collaboratively with the Board to increase tourism marketing opportunities for Great Barrier Island, including advertising local events and activities.
    8. That Tourism Auckland be requested to provide some advertising space on its I-sites for Great Barrier Island tourism brochures.
    9. That the Board's resolutions be forwarded to the Finance and Strategy and City Development committees.

    CARRIED

  9. Top KAITOKE DUNES PLANTING DAYS

    Moved: Downie/Roche

    That the report of Board Member Fordham regarding the Kaitoke dunes public planting days be received.

    CARRIED

  10. Top RATING DIFFERENTIALS AND SIGNIFICANT ENVIRONMENTAL SITES, HERITAGE SITES AND SENSITIVE AREAS

    Councillor Roche tabled information regarding Auckland City Council's proposed definition for the Farming and Open Space rating differential group.

    [ATTACHMENT 10A]

    Moved: Downie/Spence

    1. That the Great Barrier Community Board notes and appreciates the Finance and Strategy Committee's 20 May 2009 acceptance of the Board's position on the 4ha size threshold for properties coming within the classification of Farming and Open Space.
    2. That the Board also notes and supports the recommendation that vacant land less then 4ha should have a residential classification rather than the non-residential classification.
    3. That the Finance and Strategy Committee be requested to review the rating differential that applies to properties affected by Sites of Ecological Significance, Sensitive Areas or Heritage Designations under the Hauraki Gulf Islands District Plan, so that all properties affected by these designations default to a Farming and Open Space rating differential classification.
    4. That the Board notes with concern the report entitled "Rates-related policies for 2009/2010" on the agenda for the Combined Committees 18 June 2009 meeting and requests that Councillor Roche seek clarification regarding the following paragraph in the report (item 8, page 144, fourth para):

    "The two submissions that commented on extending the remission policy to include Reserves Act 1997 covenants that have a management plan that meets council's criteria, felt the policy was ambiguous. Officers recommend renaming the policy "Remission of rates for private covenanted land", as well as adding a footnote to the policy explaining that all Reserve Act covenants may still be eligible for a rates remission if they have a management plan meeting council's conservation criteria and the property is maintained to that standard."

    CARRIED

  11. Top COMMUNITY BOARD DISCRETIONARY FUNDING

    Moved: Downie/Spence

    1. That the information on the new guidelines for community board discretionary funding be received.

    CARRIED

    Moved: Somerville-Ryan/Roche

    1. That the Great Barrier Community Board requests that it receive all future discretionary funding applications, complete or incomplete.

    CARRIED

  12. Top FUNDING APPLICATION - PORT FITZROY BOATING CLUB

    Moved: Downie/Fordham

    1. That the discretionary and events funding application from the Port FiztRoy Boating Club be received.
    2. That the Board approves the allocation of the remainder of its 2008/2009 discretionary and local events funding budgets ($776) to the Port FitzRoy Boating Club towards the 2010 Port FitzRoy Musselfest event.
    3. That the Board approves the allocation of $3,449 from its 2009/2010 discretionary funding budget to the Port FitzRoy Boating Club, being the difference between the funding application request and the balance of the Board's 2008/2009 funding budgets.
    4. That the Port FitzRoy Boating Club provide a full accountability statement to the Board following the expenditure of the allocated funds.

    CARRIED

  13. Top GREAT BARRIER ISLAND FISHERIES PATROLS

    Moved: Downie/Fordham

    That the correspondence between the Board chairperson and MFish regarding fisheries patrols be received.

    CARRIED

  14. Top INSULATION AND HEATING PROGRAMME

    Moved: Somerville-Ryan/Spence.

    1. That the information regarding the government's new insulation and heating programme be received.
    2. That the Board supports the appointment of local EECA service providers/partners.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    Moved: Roche/Somerville-Ryan

    That the tabled report of the Chairperson be received.

    CARRIED

    [ATTACHMENT 15]

  16. Top COUNCILLORS' REPORT

    Moved: Somerville-Ryan/Fordham

    That the tabled report of Councillor Roche be received.

    [ATTACHMENT 16]

  17. Top BOARD MEMBERS' REPORTS

    17.1. BOARD MEMBER SOMERVILLE-RYAN'S REPORT

    Moved: Downie/Fordham

    1. That the report of Board Member Somerville-Ryan be received.

    CARRIED

    Moved: Downie/Roche

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 17.1B]

    Moved: Downie/Roche

    1. That the verbal report of Board Member O'Shea regarding the following be received:
      • Meetings with Health Trust

    CARRIED

    Moved: Roche/Somerville-Ryan

    1. That the verbal report of Board Member Spence regarding the following be received:
      • Anzac Day representation
      • Attended meetings re the arts and heritage village
      • Consultation re the Boulder Bay walkway consultation
      • Roading issues
      • Attended Aotea Family Support anniversary
      • Consultation re signage for waste areas
      • Alcohol Policy - wished to resign as liquor licensing spokesperson
      • Motairehe marae communication

    CARRIED

  18. Top REPORTS REQUESTED/PENDING

    Moved:Downie/Fordham

    That the list of reports requested/pending be received.

    CARRIED

  19. Top INWARDS CORRESPONDENCE

    Moved:Downie/Somerville-Ryan

    That the inwards correspondence be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.51 pm.
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