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Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 20 JULY 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/O'Shea

    That the minutes of the Great Barrier Community Board meeting held on Monday, 15 June 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 PURCHASE OF PROMOTIONAL MATERIAL

    Moved: Downie/O'Shea

    That an extraordinary item of business relating to allocation of funding for the purchase of Great Barrier Island information brochures and calendars be considered at agenda item 21, for the reason that it is planned to distribute a copy of these publications to the Select Committee on Auckland Governance and the Arts, Culture and Recreation committee at its August 2009 meeting.

    CARRIED

  4. Top PUBLIC FORUM\

    4.1 GREAT BARRIER WHARF BIOSECURITY PROGRAMME - JUDY GILBERT

    Judy Gilbert elaborated on her tabled presentation on the biosecurity measures that have been undertaken at Tryphena wharf since 2003 by the Windy Hill Rosalje Bay Catchment Trust. Judy also responded to the Board's suggestion that the programme should include trapping, by advising that the additional cost of trapping, coupled with the poor outcomes from this method of rat reduction, was not recommended.

    [ATTACHMENT 4.1]

    4.2 ROAD SEALING, KAIARAARA BAY ROAD - MIKE NEWMAN

    Mike Newman spoke to his tabled submission. He maintained that Kaiaraara Bay Road is not a side road, but rather an extension of Aotea Road, and the road should be the next sealing job undertaken.

    [ATTACHMENT 4.2]

    4.3 KAIARAARA BAY ROAD GATE ACCESS - MIKE NEWMAN

    Mike Newman tabled a submission and considered that in the interests of pedestrian traffic, the gate to the DOC headquarters should only be moved after the main road has been sealed.

    [ATTACHMENT 4.3]

    4.4 KAIARAARA BAY ROAD SEALING - SHANNON ROBERTSON

    Shannon Robertson spoke to his tabled submission which highlighted the years of lobbying for sealing of the Kaiaraara Bay Road, and asked that the Board support the residents' requests for urgent sealing of the 2 km stretch of road.

    [ATTACHMENT 4.4]

    Moved:Downie/Somerville-Ryan

    That the public forum submitters be thanked for their presentations.

    CARRIED

  5. Top KAIARAARA BAY ROAD SEALING REQUEST

    Reg Cuthers, HGI Manager, Transport Assets, clarified the NZ Transport Agency's subsidy process. He agreed to explore the possibility of redirecting funding from another project to apply a dust-suppression method to Kaiaraara Bay Road. He also advised that he would be reporting to the Board's September meeting on road sealing priorities for Great Barrier Island.

    Moved: Downie/Fordham

    1. That the Group Manager, Transport Safety Assets and Operations be requested to:
      1. include Kaiaraara Bay Road in investigations into roads on Great Barrier Island that meet the benefit to cost ratio requirement for road sealing, as specified by the NZ Transport Agency; and
      2. provide an alternative dust-suppression method to Kaiaraara Bay Road in the interim.
    2. That the Board requests that a report on road sealing priorities be included on its September 2009 meeting agenda.

    CARRIED

  6. Top KAIARAARA BAY ROAD GATE/ACCESS

    Moved: Downie/Spence

    That the Board chairperson be delegated to write to the Auckland Conservator, Department of Conservation, requesting relocation of the gate at the end of Kaiaraara Bay Road to allow vehicles to use an appropriate turnaround and parking area near the Kaiaraara creek.

    CARRIED

  7. Top HERITAGE AND ARTS VILLAGE

    Moved: Downie/Somerville-Ryan

    1. That the Great Barrier Community Board requests that the Arts, Culture and Recreation Committee support the relocation of the three buildings owned by the Great Barrier Island Community Heritage and Arts Trust to part of the council owned land in the Claris central retail hub.
    2. That the Board also requests that time be allocated for a presentation by the Board chairperson and members of the Heritage and Arts Trust during the August 2009 meeting of the Arts, Culture and Recreation Committee.

    CARRIED

  8. Top CEMETERY SITE FEASIBILITY REQUEST

    Moved: Downie/Fordham

    That the Group Manager, ACR Policy, be requested to investigate and report back to the Board on the feasibility of a piece of private land, being part of Lot 2 DP 100765 located at the rear of Auckland City Council's service centre in Claris, being suitable for a cemetery site and ultimate vesting in council ownership.

    CARRIED

  9. Top FUNDING APPLICATION - NGATIWAI O AOTEA KAWA MARAE TRUST 

    Moved: Downie/Fordham

    1. That the discretionary funding application from Ngatiwai o Aotea Kawa Marae Trust be received.
    2. That the Board approves the allocation of $1,600 to the Ngatiwai o Aotea Kawa Marae Trust towards costs associated with a planning hui.
    3. That the Ngatiwai o Aotea Kawa Marae Trust provide an accountability statement to the Board following expenditure of the allocation of $1,600.

    CARRIED

  10. Top SLIPS DECISIONS JULY 2009

    Moved: Downie/Fordham

    1. That the report of the SLIPs portfolio leader dated 10 July 2009 be received.
    2. That the Board approves the allocation of a scoping budget of $2,000 for the Te Ahumata walkway upgrade project and appoints Board Member Fordham as its spokesperson for the project.
    3. That the Board approves the allocation of an additional scoping budget of up to $2,000 to the Cape Barrier walkways project previously approved in May 2009.

    CARRIED

  11. Top SLIPS PROCESS

    Moved: Downie/Somerville-Ryan

    1. That the Board is seeking to streamline and speed up the delivery of the SLIPs decision-making processes for Great Barrier island projects. Due to the limited resources available on the island, potential works suppliers are often easily identifiable.
    2. That the Board requests that the SLIPs criteria for Great Barrier be amended to allow for SLIPs proposals/applications to be lodged with accompanying works quotations, along with applicable specifications, design, etc.
    3. That the Board notes that in order to meet the revised criteria, any such SLIPs proposals would require to already have the Board's prior support.

    CARRIED

  12. Top DRAFT CONSERVATION MANAGEMENT PLAN/RATES REMISSION APPROVAL PROCESS

    Moved: Downie/O'Shea

    That the clarification provided by officers regarding the recommendations to the June Combined Committees relating to the draft conservation plan/rates remission approval process be received.

    CARRIED

  13. Top PROPOSAL TO TRANSFER THE GULF ISLANDS TO THAMES-COROMANDEL

    Moved: Downie/Fordham

    That the update on the proposal to transfer the Gulf Islands to Thames Coromandel be received.

    CARRIED

  14. Top SUBMISSION ON LOCAL GOVERNMENT (AUCKLAND) BILL

    Moved: Downie/Somerville-Ryan

    That the Board's submission to the Local Government Commission on the Local Government (Auckland) Bill be received.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    Moved: Somerville-Ryan/Roche

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 15]

  16. Top COUNCILLOR'S REPORT

    Moved: Downie/Somerville-Ryan

    That the verbal report of Councillor Roche regarding the following be received:

    • Last council meeting endorsed the rating spend
    • Last chief executive briefing included a visit to Queens Wharf
    • Attended as observer at HGI-Thames Coromandel proposal
    • Discussions held with Stewart Ngawaka, acting chairman of Ngati rehua Trust Board

    CARRIED

  17. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Somerville-ryan

    1. A That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 17A]

    Moved: Downie/Roche

    1. That the verbal report of Board Member O'Shea regarding the following be received:
      • Attended networking hui
      • Attended Select Committee hearing

    CARRIED

    Moved: Downie/Spence

    1. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 17B]

    Moved: Somerville-Ryan/Downie

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 17C]

  18. Top INWARDS CORRESPONDENCE

    Moved: Downie/Fordham

    That the inwards correspondence be received.

    CARRIED

  19. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Spence

    That the list of reports requested/pending as at July 2009 be received.

    CARRIED

  20. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Spence

    That the group activity reports be received.

    CARRIED

  21. Top PURCHASE OF PROMOTIONAL MATERIAL

    Moved: Downie/Somerville-Ryan

    That the Board approves the amount of $590 from its 2009/2010 discretionary funding budget for the purchase of copies of the Great Barrier Island calendar and information brochure for distribution to members of the Select Committee on Governance and members of the Arts, Culture and Recreation Committee.

    CARRIED

    Prior to the closure of the meeting, Reg Cuthers clarified the role of the HGI Transport team's staff member resident on the island, which is to monitor and audit transport projects, specifically ensuring that health and safety requirements are met.

    There being no further business, the chairperson declared the meeting closed at 12.16 pm.