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Council member and meetings
Great Barrier Community Board
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MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 21 SEPTEMBER 2009 AT 10.00AM
IN THE TRYPHENA HALL, TRYPHENA
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

A minute's silence was observed for Johnny Frieswjk and Daniel Clough who recently passed away


  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Great Barrier Community Board meeting held on Monday, 17 August 2009 be confirmed as a true and correct record

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 SUBDIVISION PROPOSAL - BILL FRIESWYK

    Bill Frieswyk spoke to a letter addressed to the council relating to land owned by his late son which he wished to see sold to ease a financial burden. The chairperson indicated that he had already taken Mr Frieswyk's issue up with council planning officers and his correspondence would be passed onto the officer involved.

    4.2 ARTS & CRAFTS GROUP'S FUNDING APPLICATION - DOREEN SCOTT

    Doreen Scott provided clarification regarding the planned craft workshop programmes and confirmed the fees proposed to be charged to participants. She asked that the Board favourably consider the applications.

    4.3 SIGHT LINES ON ROADS - HELEN HILL

    Helen Hill raised concerns about the lack of sight lines on the island's roads, with particular concerns being raised over Mulberry Grove and Haymans Corner. She was asked to put her concerns in writing to the Board so that these could be formally passed on to the appropriate officer for follow-up action.

    Helen also asked that correct names be used when identifying facilities on the island. For example, the Shoal Bay wharf was often referred to as the Tryphena wharf, which was incorrect.

    4.4 RE-ALLOCATION OF SCULPTURE TRAILING REMAINING BUDGET - BOB LAWSON

    Bob Lawson explained that $2,400 remained in the $3,000 budget allocated to the Great Barrier ArtZ Trust in 2007 for a sculpture trail. Building materials had already been purchased and these could be used in the future.

    Moved: Downie/Fordham

    That Bill Frieswyk, Doreen Scott, Helen Hill and Bob Lawson be thanked for their presentations.

    CARRIED

  5. Top CLARIS AIRFIELD TERMINAL UPDATE

    Board Members raised concerns regarding the proposed design of the terminal building. Clarification was provided by Reg Cuthers and Richard La Ville who outlined the risks associated with design modifications.

    Noelene Ngawaka-Fortzer advised that she was the successful artist who would be producing artwork associated with the terminal building.

    Moved: Downie/Roche

    1. That the memorandum of the HGI Wharves, Quarries and Airfields Operations Manager dated 7 September 2009 be received.

    CARRIED

    1. That the Board expresses its concern at the proposed design for the Claris airfield for the following reasons:
      1. unsafe sight lines;
      2. impractical triangular design;
      3. lack of useable space;
      4. the Board's continued belief that the community's need was for a simple, attractive, rectangular structure; and
      5. potential cost.
    2. That the Group Manager Transport Assets be requested to liaise with the Board as a matter of urgency to produce a design that is acceptable to the Board.

    Moved: Downie/Somerville-Ryan

    1. That the Board requests that tender documents for the Claris airfield terminal be prepared in such a way that allows local contractors to tender for the work.
    2. That Richard La Ville, Transport HGI Airfields Operations Manager, and Reg Cuthers, Transport HGI Manager, be thanked for their attendance.

    CARRIED

  6. Top DISCRETIONARY FUNDING

    Moved: Downie/Fordham

    That the Board notes the current status of its discretionary funding budget.

    CARRIED

    6.1. FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP

    Moved: Downie/O'Shea

    1. That the discretionary funding applications from the Aotea Family Support Group be received.
    2. That the Board approves the allocation of $3,000 from its 2009/2010 discretionary funding budget to the Aotea Family Support Group towards the New Year picnic event, subject to the grant not being used for either wages or koha.
    3. That the Board approves the allocation of $4,000 to the Aotea Family Support Group towards the 2009 Santa Parade event, subject to the grant not being used for either wages or koha.
    4. That the Aotea Family Support Group provide an accountability statement to the Board following expenditure of the allocations totalling $7,000.

    CARRIED

    6.2. FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST

    Moved: Downie/O'Shea

    1. That the discretionary funding application from the Aotea Community Radio Trust be received.
    2. That the Board approves the allocation of $400 from its 2009/2010 discretionary funding budget to the Aotea Community Radio Trust towards the trust's annual licence renewal fee.
    3. That the Aotea Community Radio Trust's request for funding for insurance fees be deferred until the Board's October 2009 meeting, and that the Aotea Community Radio Trust be invited to provide an update to the Board on the Trust's operations.
    4. That the Aotea Community Radio Trust provide an accountability statement to the Board following expenditure of the grant of $400.

    CARRIED

    6.3. FUNDING APPLICATION - GREAT BARRIER ISLAND SPORTS AND SOCIAL CLUB

    Moved: Downie/O'Shea

    1. That the discretionary funding application from the Great Barrier Island Sports and Social Club be received.

    CARRIED

    Moved: Downie/Roche

    1. That the Board approves the allocation of $2,000 from its 2009/2010 discretionary funding budget to the Great Barrier Island Sports and Social Club towards the annual Guy Fawkes event.
    2. That the Great Barrier Island Sports and Social Club provide an accountability statement to the Board following expenditure of the grant of $2,000.

    CARRIED

    Board Member Fordham neither spoke nor voted on these resolutions.

    6.4. FUNDING APPLICATION - GBI COMMUNITY ARTS AND CRAFTS GROUP

    Moved: Downie/Fordham

    1. That the discretionary funding application from the GBI Community Arts and Crafts Group be received.
    2. That the Board approves the allocation of $1,400 from its 2009/2010 discretionary funding budget to the Aotea Family Support Group acting as the umbrella group for the GBI Community Arts and Crafts Group, towards the costs of running craft workshops with off-island tutors.
    3. That the Aotea Family Support Group provide an accountability statement to the Board, on behalf of the GBI Community Arts and Crafts Group, following expenditure of the grant of $1,400.

    CARRIED

  7. Top CONSTRUCTION OF COMMUNITY SCULPTURE

    Moved: Downie/Somerville-Ryan

    1. That the Board approves the re-allocation of $400 from the $2,400 remaining in the budget allocated to the Aotea Community ArtZ Trust in 2007 for a sculpture trail, towards the completion of a community sculpture.
    2. That discussion regarding the remaining $2,000 previously allocated to the Aotea Community ArtZ Trust for a sculpture trail be deferred until the Board's October 2009 meeting pending clarification of accountability aspects of returning funding allocated in a previous financial year.

    CARRIED

  8. Top SLIPS PROPOSAL - BUS SHELTER ARTWORK

    Moved: Downie/Somerville-Ryan

    1. That the bus shelter artwork project be deferred until the Board's October 2009 meeting to allow Board member Somerville-Ryan to discuss his issues with the SLIPs co-ordinator.

    CARRIED

    Moved: Somerville-Ryan/Downie

    1. That the Awana Beach BBQ project and the Puriri Bay ramp extension and enhancement project remain on the SLIPs proposals pending list for consideration at a later date.

    CARRIED

  9. Top APPEALS RECEIVED TO THE PROPOSED HAURAKI GULF ISLANDS DISTRICT PLAN

    Moved: Downie/Fordham

    That the report to the 10 September 2009 meeting of the City Development committee providing an update on the number and nature of the appeals received to the Proposed Hauraki Gulf Islands District Plan, be received.

    CARRIED

  10. Top RESOURCE MANAGEMENT AMENDMENT ACT SEMINAR

    Moved: Fordham/Spence

    That the Board approves funding from the community board training budget of transport and accommodation expenses associated with the chairperson's and Board Member Somerville-Ryan's attendance at the Resource Management (Simplifying and Streamlining) Amendment Act 2009 on 22 September 2009.

    CARRIED

    The chairperson and Board Member Somerville-Ryan neither spoke nor voted on the item.

  11. Top AUCKLAND CITY COUNCIL ANNUAL PLAN 2010 - 2011

    Moved: Downie/Somerville-Ryan

    That the overview of the Auckland City Council's annual plan process 2010/2011 be received.

    CARRIED

    The meeting adjourned for lunch at 12.20 pm and reconvened at 12.52 pm.

  12. Top INWARDS CORRESPONDENCE

    Moved: Downie/Somerville-Ryan

    1. That the inwards correspondence be received.

    CARRIED

    Moved:Roche/Fordham

    1. That the correspondence from Gordon Barrett outlining his concerns regarding the GBI District Plan be noted.
    2. That the Board notes that it has consistently indicated that it believes Great Barrier Island needs its own district plan and, in line with the report that Board Member Somerville-Ryan produced for the August community board meeting, also notes that it considers that there are serious deficiencies in the revised version of the District Plan.
    3. That the Board further notes that the District Plan process is currently at Environment Court appeal stage and would therefore limit any Minister's or government agency's ability to intervene at this stage.

    CARRIED

  13. Top CHAIRPERSON'S REPORT

    Moved: Downie/Fordham

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 13]

  14. Top COUNCILLOR'S REPORT

    Moved: Downie/Spence

    That the verbal report of Councillor Roche regarding the following be received:

    • Has attended most of council committee meetings
    • Is on the hearings panel for the gambling venue policy.

    CARRIED

  15. Top BOARD MEMBER'S REPORTS

    Moved: Downie/Roche

    1. That the tabled report of Board member Fordham be received.

    CARRIED

    [ATTACHMENT 15A]

    Moved: Downie/Fordham

    1. That the verbal report of Board member O'Shea regarding the following be received:
      • Attended meetings, including COGS, Pensioner Housing Trust, GBI Health Trust AGM, seal priorities meeting with Reg Cuthers.

    CARRIED

    Moved:Downie/Roche

    1. That the tabled report of Board member Spence be received.

    CARRIED

    [ATTACHMENT 15B]

    Moved: Downie/O'Shea

    1. That the tabled report of Board member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 15C]

  16. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    That the list of reports requested/pending as at September 2009 be received.

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1.50 pm.
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