APOLOGIES
Moved: Downie/Roche
That the apology of Board Member Fordham for non-attendance be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Downie/O'Shea
That the minutes of the Great Barrier Community Board meeting held on Monday, 21
September 2009, be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
There was no extraordinary business.
PUBLIC FORUM
4.1. UPDATE ON ACTIVITIES OF THE AOTEA COMMUNITY RADIO TRUST - MARGIE DALY
Aotea Community Radio Trust spokesperson, Margie Daly, responded to a request
from the Board's September meeting for an update on the Trust's activities.
[ATTACHMENT 4.1]
Moved: Downie/Spence
That Margie Daly be thanked for her presentation regarding the Aotea Community
Radio Trust's activities.
CARRIED
4.2. OKIWI AIRFIELD - MIKE NEWMAN
Di
Simpson read out and tabled a submission from Mike Newman regarding upgrading of
the Okiwi airfield.
Reg
Cuthers, Manager HGI - Transport Assets, advised that only part of the drainage
upgrade had been completed earlier this year and further work is programmed this
financial year. He also confirmed that sealing of the airfield is included in
council's LTCCP.
[ATTACHMENT 4.2]
Moved: Downie/O'Shea
That Mike Newman be thanked for his submission regarding the Okiwi airfield.
CARRIED
4.3. 'GREAT WALK' PROPOSAL - STAN AND DIANA KELLICUT
Stan and Diane Kellicut spoke to their tabled submissions, raising various concerns regarding the impact of a walking track on the Rosalie Bay catchment and valley area, including potential fire risks.
[ATTACHMENT 4.3]
Moved: Downie/Somerville-Ryan
- That Stan and Diana Kellicut be thanked for their presentation regarding the Council’s Great Walk proposal.
- That Board Member Fordham be requested to consult with the Kellicuts and the relevant Council officers regarding the concerns raised by the Kellicuts and report to a future Board meeting.
CARRIED
Items 5, 6 and 7 were discussed together.
GENERAL MAINTENANCE AND RENEWALS - GREAT BARRIER ISLAND
Reg
Cuthers clarified the operational procedures applicable to Council's roading
contractor and its subcontractors, and emphasised the need for these protocols
to be adhered to.
Moved: Downie/Somerville-Ryan
That the memorandum of
the HGI Manager, Transport Assets dated 11 September 2009 be received.
CARRIED
GREAT BARRIER ISLAND ROAD LEGALISATION UPDATE
Reg
Cuthers provided a verbal update on some of the issues included in the agenda
report.
Moved: Downie/Somerville-Ryan
That the memorandum of the HGI Team leader Transport Assets dated 11 September
2009 be received.
CARRIED
WORK ON ROAD RESERVES
- That the Group Manager, City Planning, be
requested to outline and explain the management strategy and operational
policies applying to road reserves on Great Barrier Island, particularly
relating to tree removals.
- That Reg Cuthers, HGI Manager Transport
Assets be thanked for his attendance.
CARRIED
RE-ALLOCATION OF GRANT TO THE AOTEA COMMUNITY ARTZ TRUST FOR A SCULPTURE TRAIL
Moved: Downie/O'Shea
That the Board approves, in principle, the re-allocation of the $2,000
previously allocated to the Aotea Community ArtZ Trust for a sculpture trail to
a specific project or projects associated with the GBI Heritage & Arts Village,
subject to the Board receiving a written request from the GBI Heritage & Arts
Village Trust identifying the project(s) that the trust would like to be funded.
CARRIED
QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - JUNE TO SEPTEMBER 2009
Moved: Downie/Roche
- That the report
of the Contract Coordinator, Environmental and Utility Management dated 6
October 2009 be received.
- That the Board
re-iterates its request for a breakdown of the costs for both rubbish and
recycling services per Great Barrier Island ratepayer, specifically addressing
the following:
- how the figure
of $1,721 per rateable property [as outlined in the report of the Contract
Coordinator dated 6 October 2009) was arrived at;
- whether this
cost includes the total cost of collection, total cost of disposal to landfill
(including waste levy costs), total cost of transport for recycling off the
island, plus any other income that is separate from the waste and recycling
targeted rate; and
- how much waste
is from businesses rather than households.
CARRIED
AOTEA COMMUNITY RADIO TRUST - REQUEST FOR FUNDING FOR INSURANCE FEES
Moved: Downie/Roche
- That the Board approves the allocation of
$562.50 from its 2009/2010 discretionary funding budget to the Aotea Community
Radio Trust for its annual insurance fee.
- That the Aotea Community Radio Trust
provide an accountability statement to the Board following expenditure of the
$562.50.
CARRIED
SLIPS DECISION REPORT
Moved: Downie/Somerville-Ryan
- That the
memorandum of the SLIPs Project Portfolio Leader dated 6 October 2009 be
received.
- That the Board
allocates a scoping budget of up to $2,000 for the installation of a new toilet
at The Barleyman's Cottage.
- That the Board
allocates a budget of $21,927 (capex) and $100 (opex) for implementation of the
Bus Shelter Artwork proposal.
- That the
Oruawharo Sculptural Memorial Seat proposal be deferred for consideration at a
later date.
- That the Board
notes the SLIPs programme overview and the balance of unallocated capex funding
of $185,197 for 2009-2011.
CARRIED
2009 SANTA PARADE
Moved: Downie/Somerville-Ryan
- That the Board approves the allocation of
up to $4,000 from its 2009/2010 discretionary funding budget to the GBI Sports
and Social Club for delivery of the 2009 Santa Parade event, subject to the
receipt of a funding application from the club detailing the costs associated
with this event.
- That the chairperson and Board member
Somerville-Ryan be delegated to approve the funding application from the GBI
Sports and Social Club for delivery of the 2009 Santa Parade event.
- That the GBI Sports and Social Club provide
an accountability statement to the Board following expenditure of the grant for
the 2009 Santa parade event.
CARRIED
INWARDS CORRESPONDENCE
Moved: Downie/Spence
- That the inwards correspondence be received.
CARRIED
Moved: Downie/Somerville-Ryan
- That the correspondence from Professor Harnett be referred to the
General Manager Transport for appropriate action.
CARRIED
CHAIRPERSON'S REPORT
Moved: Roche/Somerville-Ryan
That the tabled report
of the chairperson, together with a participant's report on the recent Wharf to
Wharf event, be received.
[ATTACHMENT 14]
CARRIED
COUNCILLOR'S REPORT
Moved: Downie/O'Shea
That the tabled report
of Councillor Roche, together with advice of new appointments to the Tourism
Auckland Board, be received.
[ATTACHMENTS 15A &15B]
CARRIED
BOARD MEMBERS' REPORTS
Moved: Downie/Roche
- That the verbal report of Board member O'Shea regarding the
following be received:
- Met with Gordon
Barratt
- Attended the
Pensioner Housing Trust meeting
- Attended the Health
Trust meeting
CARRIED
Moved: Downie/Somerville-Ryan
- That the tabled report of Board member Spence be received.
[ATTACHMENT 16B]
CARRIED
16.1. BOARD MEMBER SOMERVILLE-RYAN'S REPORT
Moved:Roche/Spence
That the report of Board Member Somerville-Ryan be received.
CARRIED
REPORTS REQUESTED/PENDING
Moved: Downie/Somerville-Ryan
That the list of
reports requested/pending as at October 2009 be received.
CARRIED
GROUP ACTIVITY REPORTS
Moved: Downie/Somerville-Ryan
That the group activity
reports be received.
CARRIED
There
being no further business, the chairperson declared the meeting closed at
12:10pm.
