Auckland Council website.
This website has changed
This is the former Auckland City Council website, which has some of the information and services you need if you live or do business in the area. Go to the main Auckland Council website to access the complete range of council services.
Skip navigation
Council member and meetings
Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 19 OCTOBER 2009 AT 10.00 AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD
OKUPU, GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    Moved: Downie/Roche

    That the apology of Board Member Fordham for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/O'Shea

    That the minutes of the Great Barrier Community Board meeting held on Monday, 21 September 2009, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. UPDATE ON ACTIVITIES OF THE AOTEA COMMUNITY RADIO TRUST - MARGIE DALY

    Aotea Community Radio Trust spokesperson, Margie Daly, responded to a request from the Board's September meeting for an update on the Trust's activities.

    [ATTACHMENT 4.1]

    Moved: Downie/Spence

    That Margie Daly be thanked for her presentation regarding the Aotea Community Radio Trust's activities.

    CARRIED

    4.2. OKIWI AIRFIELD - MIKE NEWMAN

    Di Simpson read out and tabled a submission from Mike Newman regarding upgrading of the Okiwi airfield.

    Reg Cuthers, Manager HGI - Transport Assets, advised that only part of the drainage upgrade had been completed earlier this year and further work is programmed this financial year. He also confirmed that sealing of the airfield is included in council's LTCCP.

    [ATTACHMENT 4.2]

    Moved: Downie/O'Shea

    That Mike Newman be thanked for his submission regarding the Okiwi airfield.

    CARRIED

    4.3. 'GREAT WALK' PROPOSAL - STAN AND DIANA KELLICUT

    Stan and Diane Kellicut spoke to their tabled submissions, raising various concerns regarding the impact of a walking track on the Rosalie Bay catchment and valley area, including potential fire risks.

    [ATTACHMENT 4.3]

    Moved: Downie/Somerville-Ryan

    1. That Stan and Diana Kellicut be thanked for their presentation regarding the Council’s Great Walk proposal.
    2. That Board Member Fordham be requested to consult with the Kellicuts and the relevant Council officers regarding the concerns raised by the Kellicuts and report to a future Board meeting.

    CARRIED

    Items 5, 6 and 7 were discussed together.

  5. Top GENERAL MAINTENANCE AND RENEWALS - GREAT BARRIER ISLAND

    Reg Cuthers clarified the operational procedures applicable to Council's roading contractor and its subcontractors, and emphasised the need for these protocols to be adhered to.

    Moved: Downie/Somerville-Ryan

    That the memorandum of the HGI Manager, Transport Assets dated 11 September 2009 be received.

    CARRIED

  6. Top GREAT BARRIER ISLAND ROAD LEGALISATION UPDATE

    Reg Cuthers provided a verbal update on some of the issues included in the agenda report.

    Moved: Downie/Somerville-Ryan

    That the memorandum of the HGI Team leader Transport Assets dated 11 September 2009 be received.

    CARRIED

  7. Top WORK ON ROAD RESERVES

    1. That the Group Manager, City Planning, be requested to outline and explain the management strategy and operational policies applying to road reserves on Great Barrier Island, particularly relating to tree removals.
    2. That Reg Cuthers, HGI Manager Transport Assets be thanked for his attendance.

    CARRIED

  8. Top RE-ALLOCATION OF GRANT TO THE AOTEA COMMUNITY ARTZ TRUST FOR A SCULPTURE TRAIL

    Moved: Downie/O'Shea

    That the Board approves, in principle, the re-allocation of the $2,000 previously allocated to the Aotea Community ArtZ Trust for a sculpture trail to a specific project or projects associated with the GBI Heritage & Arts Village, subject to the Board receiving a written request from the GBI Heritage & Arts Village Trust identifying the project(s) that the trust would like to be funded.

    CARRIED

  9. Top QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - JUNE TO SEPTEMBER 2009

    Moved: Downie/Roche

    1. That the report of the Contract Coordinator, Environmental and Utility Management dated 6 October 2009 be received.
    2. That the Board re-iterates its request for a breakdown of the costs for both rubbish and recycling services per Great Barrier Island ratepayer, specifically addressing the following:
      1. how the figure of $1,721 per rateable property [as outlined in the report of the Contract Coordinator dated 6 October 2009) was arrived at;
      2. whether this cost includes the total cost of collection, total cost of disposal to landfill (including waste levy costs), total cost of transport for recycling off the island, plus any other income that is separate from the waste and recycling targeted rate; and
      3. how much waste is from businesses rather than households.

    CARRIED

  10. Top AOTEA COMMUNITY RADIO TRUST - REQUEST FOR FUNDING FOR INSURANCE FEES

    Moved: Downie/Roche

    1. That the Board approves the allocation of $562.50 from its 2009/2010 discretionary funding budget to the Aotea Community Radio Trust for its annual insurance fee.
    2. That the Aotea Community Radio Trust provide an accountability statement to the Board following expenditure of the $562.50.

    CARRIED

  11. Top SLIPS DECISION REPORT

    Moved: Downie/Somerville-Ryan

    1. That the memorandum of the SLIPs Project Portfolio Leader dated 6 October 2009 be received.
    2. That the Board allocates a scoping budget of up to $2,000 for the installation of a new toilet at The Barleyman's Cottage.
    3. That the Board allocates a budget of $21,927 (capex) and $100 (opex) for implementation of the Bus Shelter Artwork proposal.
    4. That the Oruawharo Sculptural Memorial Seat proposal be deferred for consideration at a later date.
    5. That the Board notes the SLIPs programme overview and the balance of unallocated capex funding of $185,197 for 2009-2011.

    CARRIED

  12. Top 2009 SANTA PARADE

    Moved: Downie/Somerville-Ryan

    1. That the Board approves the allocation of up to $4,000 from its 2009/2010 discretionary funding budget to the GBI Sports and Social Club for delivery of the 2009 Santa Parade event, subject to the receipt of a funding application from the club detailing the costs associated with this event.
    2. That the chairperson and Board member Somerville-Ryan be delegated to approve the funding application from the GBI Sports and Social Club for delivery of the 2009 Santa Parade event.
    3. That the GBI Sports and Social Club provide an accountability statement to the Board following expenditure of the grant for the 2009 Santa parade event.

    CARRIED

  13. Top INWARDS CORRESPONDENCE

    Moved: Downie/Spence

    1. That the inwards correspondence be received.

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the correspondence from Professor Harnett be referred to the General Manager Transport for appropriate action.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Roche/Somerville-Ryan

    That the tabled report of the chairperson, together with a participant's report on the recent Wharf to Wharf event, be received.

    [ATTACHMENT 14]

    CARRIED

  15. Top COUNCILLOR'S REPORT

    Moved: Downie/O'Shea

    That the tabled report of Councillor Roche, together with advice of new appointments to the Tourism Auckland Board, be received.

    [ATTACHMENTS 15A &15B]

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Roche

    1. That the verbal report of Board member O'Shea regarding the following be received:
      • Met with Gordon Barratt
      • Attended the Pensioner Housing Trust meeting
      • Attended the Health Trust meeting

    CARRIED

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board member Spence be received.

    [ATTACHMENT 16B]

    CARRIED

    16.1. BOARD MEMBER SOMERVILLE-RYAN'S REPORT

    Moved:Roche/Spence

    That the report of Board Member Somerville-Ryan be received.

    CARRIED

  17. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Somerville-Ryan

    That the list of reports requested/pending as at October 2009 be received.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Somerville-Ryan

    That the group activity reports be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 12:10pm.