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Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 16 NOVEMBER 2009 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence  
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Great Barrier Community Board meeting held on Monday, 19 October 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 SEAWEED ON PAH BEACH - MARGARET HADFIELD

    Margaret Hadfield raised concerns about the build-up of seaweed on Pah Beach which she said appeared to be getting worse, rather than improving, making parts of the beach nearly unusable. She also highlighted the unpleasant odour created by the seaweed and considered that it was time that something was done about the situation.

    John Ogden advised that he had sent off some algae samples for analysis and that it appeared to be a particularly unusual algae as it does not decompose. He also made the point that while there may be similar algal blooms in other places, without knowing whether it is the same algal species involved; it is difficult to say whether it is the same cause. It was possible that there was a localised cause but until the causes are known and addressed, he felt it would be a waste of money removing the seaweed.

    It was noted that this matter was an Auckland Regional Council one and the chair indicated that he had already spoken with Mike Lee regarding it.

    4.2 'DRIVE FRIENDLY' SIGNS - JOHN CRAN

    John Cran raised concerns that with the summer approaching, the sign that he had requested be installed on the corner of the access road to his property had not yet been done. He also raised concerns regarding subsidence across the causeway on the access road.

    Mention was also made that a 'drive friendly' sign had not been installed on the fence in front of the service centre.

    Reg Cuthers agreed to discuss John Cran's issues with him following the meeting.

    4.3 GREAT WALK - GAEL JOHNSON

    Gael Johnson tabled a petition containing 25 signatures/proxy signatures seeking a moratorium on any further action on the 'Great Walk' proposal for a year from 1 February 2010 to allow landholders and shareholders of properties in the southern end of the island to be fully consulted.

    [ATTACHMENT 4.3]

    4.4 STATE OF THE ENVIRONMENT REPORT - JOHN OGDEN

    John Ogden, chairperson of the Great Barrier Island Charitable Trust, spoke to his tabled submission and sought funding towards the printing costs in publishing A State of the Environment Report being prepared by the trust.

    Jacqui Dyer, Department of Conservation Area Manager, advised that DOC supported the document and felt it would be a very useful document in further protecting the Great Barrier environment, and enabling grant aid bids for all the conservation groups on the island.

    Board members raised the matter of the lack of supporting quotes in the funding application and suggested that a range of quotes be obtained.

    [ATTACHMENT 4.4]

    4.5 GREAT WALK - JEFF HILL

    Jeff Hill raised concerns that Great Barrier Island was going to become like other parts of the world and there was value in leaving things as they are. He wanted to know who was proposing the Great Walk and what the reasons were behind it. The chairperson responded to Mr Hill's questions.

    Moved: Downie/Somerville-Ryan

    That the public forum submitters be thanked for their presentations.

    CARRIED

  5. Top DISCRETIONARY FUNDING APPLICATION - GBI CHARITABLE TRUST

    Moved: Downie/Spence

    1. That the discretionary funding application from the Great Barrier Island Charitable Trust be received and be deferred until the Board's January 2010 meeting.
    2. That in the meantime, the Great Barrier Island Charitable Trust provide the Board with copies of written quotes for printing of the summary State of the Environment report.

    CARRIED

  6. Top GREAT WALK PROPOSAL

    Moved: Downie/Fordham

    1. That the Great Walk proposal be deferred for a period of 6 months (to May 2010) to enable council officers to consult with the community, and for officers to provide a consultation-based report to the community board.
    2. That the Board recommends that a further consultation meeting be held during February 2010 with owners of property bounding council land associated with the Great Walk proposal.
    3. That Board Member Fordham be delegated to work with landowners and council officers with regard to the Great Walk proposal.

    CARRIED

    Item 13 was taken at this point.

  7. Top GREAT BARRIER ISLAND RATING ISSUES

    Moved: Downie/Roche

    1. That the Board notes the report and resolutions from the Finance and Strategy Committee's 10 November 2009 meeting, in particular resolution 7H:

    That the Finance and Strategy Committee refers the officers' report and the issue of possible changes to remission policy and differentials on Great Barrier Islands to the Great Barrier Community Board for consideration and feedback to the February 2010 Combined Committees. Otherwise, the council will retain its rating differential definitions and remission policies without change for 2010/2011.

    CARRIED

    Moved: Downie/Fordham

    1. That Board Member Somerville-Ryan be delegated to prepare a report to the Board's January 2010 meeting for feedback to Combined Committees' February 2010 meeting.

    CARRIED

    The meeting adjourned at 12 noon for lunch and reconvened at 12.30 pm.

  8. Top GREAT BARRIER ISLAND PENSIONER HOUSING PROPOSAL

    Moved: Downie/Somerville-Ryan

    1. That the Board reaffirms its strong support for the Great Barrier Pensioner Housing Trust's request to lease three council-owned adjoining sites in Oceanview Road, Great Barrier Island, namely:
      • No. 9 - 1234 m2 recreation reserve
      • No. 10 - 1046 m2 recreation reserve
      • No. 34 - 1008 m2 road reserve

      [refer resolutions of the Board's 19 January 2009 meeting]

    2. That the Board believes the Oceanview Road land would be appropriate for community use such as pensioner housing.
    3. That the Board requests that recreation reserve land, being Lots 9 and 10, be redesignated from a recreation reserve to a local purpose reserve [for the purpose of community pensioner housing] under the Reserves Act 1977.
    4. That the Board further requests that the road reserve site in Oceanview Road, being Lot 34, be stopped and redesignated as local purpose reserve [for the purpose of community pensioner housing].
    5. That the Arts, Culture and Recreation committee request officers to investigate and report back to the Board regarding the process and timing of redesignation of the three sites in Oceanview Road for pensioner housing.

    CARRIED

    Board Member Fordham asked that her vote against the motion be recorded.

  9. Top GRANT OF NEW LEASE TO GREAT BARRIER ISLAND COMMUNITY HERITAGE AND ARTS VILLAGE TRUST

    Moved: Downie/Somerville-Ryan

    1. That the report of the Lease coordinator dated 5 November 2009 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to the Great Barrier Island Community Heritage and Arts Village Trust at Hector Sanderson Road, Claris, Great Barrier Island on the following terms and conditions:
      • Community & Recreation Lease commencing 1 January 2010;
      • Rent $500 + GST per annum; and
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  10. Top SLIPS DECISION REPORT

    Moved: Downie/Spence

    1. That the report of the SLIPs Project Portfolio Leader dated 3 November 2009 be received.
    2. That the Board:
      1. allocates a scoping budget of up to $1,000 for the Gooseberry Flat BBQ project; and
      2. allocates a budget of $8,198 for implementation of The Barleyman's Cottage new toilet project.
    3. That the Board approves proceeding with the Boulder Bay walkway project.
    4. That with regard to the Oruawharo sculptural seat in memory of the late George Medland, the Board approves proceeding with a seat similar to the one located at Palmers Lookout, together with a plaque attached to a rock, to be installed at a location to be discussed and approved by the Medland family.

    CARRIED

  11. Top SLIPS PROGRAMME UPDATE NOVEMBER 2009

    Moved: Downie/Somerville-Ryan

    1. That the memorandum of the SLIPs Programme Leader, dated 2 November 2009 be received.
    2. That the SLIPs Programme Leader be advised that Board Member Somerville-Ryan has not yet signed off the Whangapoua Stream walkway minor improvements project, despite the report indicating that this had happened.

    CARRIED

  12. Top GREAT BARRIER ISLAND REFUSE BUDGET BREAKDOWN

    Moved: Downie/Roche

    That the information memorandum from the Group manager, Environmental and Utility Management dated 6 November 2009 be received.

    CARRIED

  13. Top EAST PLACE TEAM SIX MONTHLY REPORT

    Moved: Downie/Fordham

    1. That the report of the Place manager dated 1 November 2009 be received.
    2. That Bonnie-May Shantz and Jennifer Carson be thanked for their attendance.

    CARRIED

  14. Top INWARDS CORRESPONDENCE

    Moved: Somerville-Ryan/Downie

    1. That the correspondence from Kay Stowell dated 12 November 2009, Glenn Bracewell dated 9 November 2009, Gordon Barrett dated 11 November 2009 and Karen Walker be received.
    2. That the Board chairperson request the Auckland Regional Council to report to the Board on the causes of the build-up of seaweed on Pah Beach, together with advice of the actions it intends to take.
    3. That the Board chairperson respond to the correspondence from Kay Stowell.

    CARRIED

    [ATTACHMENT 14A-C]

  15. Top CHAIRPERSON'S REPORT

    Moved: Downie/Spence

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 15]

  16. Top COUNCILLOR'S REPORT

    Moved: Downie/Spence

    That the tabled report of Councillor Roche be received.

    CARRIED

    [ATTACHMENT 16]

  17. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 17A]

    Moved: Downie/Spence

    1. That the verbal report of Board Member O'Shea regarding the following be received:
      • Attended Great Barrier Island Pensioner Housing Trust meeting
      • Attended Great Barrier Health Trust Meeting
      • Attended Heritage and Arts Trust meeting

    CARRIED

    Moved: Downie/Fordham

    1. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 17C]

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 17D]

  18. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    1. That the list of reports requested/pending as at November 2009 be received.
    2. That the Group Manager ACR Policy be requested to provide a target date for the cemetery site investigation report.
    3. That the Kaiaraara Road dust control request be included on the reports requested/pending list.

    CARRIED

  19. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Fordham

    That the group activity reports be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1:45 pm.