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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 15 FEBRUARY 2010 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD, OKUPU
GREAT BARRIER ISLAND

The chair introduced Ruth Stokes, Group Manager, Arts Community and Recreation Policy, and Lance Verhoet from Tall Solutions, who were in attendance for item 5.

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Downie/Roche

   That the minutes of the Great Barrier community board meeting held on Wednesday, 20 January 2010 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   Moved: Downie/O'Shea

   That an extraordinary item of business regarding the chair's attendance at the Hauraki Gulf Marine Park anniversary event on 27 February 2010 be considered at agenda item 17 for the reason that the event is prior to the next meeting of the board.

   CARRIED

4. PUBLIC FORUM

   4.1 COASTAL CLEANUP EVENT - SAM JUDD

   Sam Judd from Sustainable Coastlines advised of plans for this year's coastal cleanup on Great Barrier Island. He said it had been realised that most of the rubbish collected during the last cleanup had come from the isthmus, therefore efforts this year would be concentrated on the beaches facing Auckland. Sam advised of the logistical challenges faced in organising large cleanups and provided information on the types of waste collected. He also asked that the Board support the funding application from the group.

   4.2 BARRIER BABE EVENT - HILDE HOVEN

   Hilde Hoven, on behalf of the Mulberry Grove school board of trustees, clarified specifics of the funding application.

   4.3 GBI PENSIONER HOUSING TRUST - LEWIS RAE

   Lew Rae spoke to his tabled submission and advised that the Great Barrier Island Pensioner Housing Trust had officially withdrawn from pursuing the Oceanview Road sites for pensioner housing. He advised that the Trust was also planning to meet with Council planners to discuss land and other avenues that it can pursue to bring the vision for pensioner housing to fruition.

   [ATTACHMENT 4.3]

   Board Member Spence declared a conflict of interest and left the meeting prior to the item 4 presenter commencing his presentation.

   4.4 SUGARLOAF LAND EXCHANGE - DON ARMITAGE

   Don Armitage spoke to his tabled submission which raised issues around public versus private land ownership.

   [ATTACHMENT 4.4]

   4.5 SUGARLOAF LAND EXCHANGE - SEFTON PAYNE

   Sefton Payne spoke to his tabled submission, raising issues regarding some of the agenda report's content.

   [ATTACHMENT 4.5]

   4.6 SUGARLOAF LAND EXCHANGE - MARGARET VAN DOOREN

   Margaret Van Dooren spoke to her tabled submission and advised that the land at the end of Oceanview Road was not required. She questioned how the use of public land had been allowed to continue and considered that the coastal land was a jewel in the crown of the eastern beaches of Great Barrier Island.

   [ATTACHMENT 4.6]

   Moved: Downie/Fordham

   That the public forum submitters be thanked for their presentations.

   CARRIED

5. SUGARLOAF LAND EXCHANGE

   Ruth Stokes and Lance Verhoet provided background information and answered questions from the Board.

   Moved: Roche/Somerville-Ryan

   1. That it be noted that five out of six members of the Great Barrier Community Board made formal submissions on the Sugarloaf and Oceanview Road proposed land exchange proposal at the public hearings held in July 2009 and consequently could be deemed to have a conflict of interest. Notwithstanding this, the Board does have a role in discussing the report of the Group Manager, Arts, Community and Recreation Policy in public, and receiving information.

   CARRIED

   Moved: Downie/Somerville-Ryan

   2. That the Great Barrier Community Board notes the recommendations of the Hearings Commissioner, Mr Hill, in the report of the Group Manager, Arts Community and Recreation Policy dated 8 February 2010, including the following principles for developing a potential land exchange with the Blackwell family :
      1. that public access, use and enjoyment of the coastal environment (including the coastal marine area) be an overriding consideration;
      2. that the Blackwell's long-standing occupation of the coastal environment (including the coastal marine area) be an overriding consideration;
      3. that the 'value' of the land exchange is similar in terms of:
         1. public access
         2. use and enjoyment
         3. amenity
         4. monetary value
      4. that it is a fair and equitable exchange, ie value in terms of its use and amenity value to the public as well as monetary value in terms of a fair return to the public and the Blackwells as private landowners.
   3. That the Board notes the specific issues raised by the community during the 2009 hearings, including:
      1. public access to the river estuary is important for things such as water craft launching, a safe place for families to swim/play and especially for children to learn to swim;
      2. the exchange consulted on is not equitable - the land at Sugarloaf is a lot more valuable than that at the end of Oceanview Road both in monetary terms and in relation to public access, use, enjoyment and amenity;
      3. public access is not needed at Oceanview Road as it already exists through the Department of Conservation land;
      4. support for the Blackwells to gain a title to the land their house occupies and land surrounding this.
   4. That the Board notes that an independent review commissioned by council officers of the Blackwell's amended land exchange, presented in January 2010, has found:
      1. inequity in the relative non-monetary values of the land proposed to be exchanged, primarily in relation to use and enjoyment by the public and amenity value. This is also the case, to a lesser degree, in relation to public access;
      2. a difference in monetary values of the land proposed to be exchanged in favour of the Blackwells.
   5. That the Board notes that an alternative proposal is currently being independently developed to take into account:
      1. public views expressed during the 2009 reserve exchange hearings;
      2. the community board's position;
      3. council objectives, as identified in its open space framework, Our collective taonga;
      4. the legislative intent of the Resource Management Act, Reserves Act and the Local Government Act

   CARRIED

   Moved: Downie/Roche

   6. That the Board supports public ownership and access to Kaitoke Beach off the end of both the Sugarloaf and Oceanview Roads.

   A division was called for, voting on which was as follows:

   For the motion	Against the motion
   Board member Somerville-Ryan Board Member Downie Councillor Roche	Board member Fordham Board member O'Shea

   The motion was declared CARRIED by 3 votes to 2.

   Moved: Fordham/Somerville-Ryan

   7. That the Board requests that prior to a final decision being made on the proposed Sugarloaf land exchange by the Transport committee and the Arts, Culture and Recreation committee, the new report that is currently being developed be placed on a Great Barrier community board agenda to enable the whole community to be aware of what is proposed.

   CARRIED

   Moved: Roche/Somerville-Ryan

   8. That the Board notes that an alternative S3ugarloaf land exchange will be reported to the Arts, Culture and Recreation Committee and the Transport Committee for their consideration and endorsement in March 2010 and delegates the Board chairperson and deputy chairperson to represent the Board at both committee meetings.

   CARRIED

   Moved: Downie/Roche

   9. That the Board thanks, supports and appreciates Council's continued efforts to resolve the long-standing land ownership issues at the Sugarloaf.
   10. That the Board thanks Ruth Stokes and Lance Verhoet for their attendance and efforts in resolving this long-standing issue.

   CARRIED

   The meeting adjourned for lunch at 12.30 pm and reconvened at 1.04 pm.

   Board Member Spence returned to the meeting.

6. 2009/2010 DISCRETIONARY FUNDING BUDGET

   Moved: Downie/O'Shea

   That the Board notes the status of its 2009/2010 discretionary funding budget.

   CARRIED

   6.1. FUNDING APPLICATION - MULBERRY GROVE SCHOOL

   Moved: Downie/Somerville-Ryan

   1. That the discretionary funding application from the Mulberry Grove School be received.
   2. That the Board approves the allocation of $3,500 from its 2009/2010 discretionary funding budget to the Mulberry Grove School for costs associated with the school's fundraising event "Barrier Babe Day" being held on 4 April 2010.
   3. That the Mulberry Grove School provide an accountability statement to the Board following expenditure of the grant of $3,500.

   CARRIED

   6.2. FUNDING APPLICATION - SUSTAINABLE COASTLINES INC

   Moved: Fordham/Roche

   1. That the discretionary funding application from Sustainable Coastlines Inc be received.

   CARRIED

   Moved: Somerville-Ryan/O'Shea

   2. That the Board formally asks the Auckland Regional Council to provide Sustainable Coastlines Inc. with a budget of $4,500 for the Great Barrier Island coastal cleanup event as the Board considers that the removal of Auckland's rubbish from the island is a regional issue and it should not be subsidising regional activities.

   CARRIED

   Moved: Fordham/Roche

   3. That the Board approves the allocation of $3,000 from its 2009/2010 discretionary funding budget to the Sustainable Coastlines Inc for costs associated with a coastal clean-up event on Great Barrier Island.
   4. That Sustainable Coastlines Inc. provide an accountability statement to the Board on the amount of money spent locally, following expenditure of the grant of $3,000.

   CARRIED

7. 2010-2011 ANNUAL PLAN

   Moved: Downie/Fordham

   That the chairperson and Board members prepare the Board's submission to the 2010/2011 annual plan.

   CARRIED

8. SLIPS DECISION REPORT

   Moved: Downie/Spence

   1. That the Board approves a scoping budget of $1-2,000 for the Boulder Bay walkway proposal, noting that the Board is opposed to picnic tables being installed anywhere along the track.
   2. That the Board allocates a budget of $19,890 (capex) and $500 opex for implementation of the expanded Cape Barrier walkway proposal.
   3. That the Board deletes the Gooseberry Flat BBQ and picnic table from its SLIPs list of projects.

   CARRIED

9. SLIPS PROGRAMME UPDATE FEBRUARY 2010

   Moved: Downie/Fordham

   That the memorandum of the SLIPs Programme Leader, dated 3 February 2010 be received.

   CARRIED

10. 2010 ANZAC SERVICE

    Moved: O'Shea/Spence

    1. That the Board allocates an amount of $300 from its 2009/2010 discretionary funding budget towards refreshments for this year's ANZAC service.
    2. That Board Member Somerville-Ryan be delegated to represent the Board at this year's ANZAC service in Tryphena.

    CARRIED

11. INWARDS CORRESPONDENCE

    Moved: Downie/O'Shea

    1. That the email correspondence from the General Manager of Sealink be received.
    2. That the Board chairperson be thanked for his efforts regarding Sealink and its Wynyard wharf facility.

    CARRIED

12. CHAIRPERSON'S REPORT

    Moved: Somerville-Ryan/Spence

    That the tabled report of the chairperson, together with correspondence sent to the GBI Pensioner Housing Trust, be received.

    CARRIED

    [ATTACHMENT 12A]

13. COUNCILLOR'S REPORT

    Moved: Downie/O'shea

    That the verbal report of Councillor Roche regarding her attendance at recent council meetings be received.

    CARRIED

14. BOARD MEMBERS' REPORTS

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 14A]

    Moved: Downie/Roche

    2. That the verbal report of Board Member O'Shea regarding his attendance at various community meetings be received.

    CARRIED

    Moved: Downie/Roche

    3. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 14B]

    Moved: Downie/Roche

    4. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 14C]

15. REPORTS REQUESTED/PENDING

    Moved: Downie/Spence

    1. That the list of reports requested/pending as at February 2010 be received.
    2. That the Board resolution from its 16 November 2009 meeting for a report on redesignation of three sites in Oceanview Road for pensioner housing be deleted from the reports requesting/pending list as the Great Barrier Island Pensioner Housing Trust has advised that it wishes to withdraw from pursuing this site.

    CARRIED

16. GROUP ACTIVITY REPORTS

    Moved: Downie/Spence

    That the group activity reports be received.

    CARRIED

17. HAURAKI GULF MARINE PARK 10TH ANNIVERSARY CELEBRATION

    Moved: Downie/Spence

    That the Board approves transport and accommodation costs for the Board chairperson to attend the Hauraki Gulf Marine Park 10th anniversary celebration on 27 February 2010, to be funded from its 2009/2010 discretionary funding budget.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 2.35 pm.