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Great Barrier Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
GREAT BARRIER COMMUNITY BOARD
HELD ON MONDAY, 15 MARCH 2010 AT 10.00AM
IN THE MARION BARLEYMAN COTTAGE
2 MOANA VIEW ROAD
OKUPU
GREAT BARRIER ISLAND

PRESENT: Mr Paul Downie Chairperson
  Ms Izzy Fordham Deputy Chairperson
  Mr Mickey O'Shea  
  Mr Richard Somerville-Ryan  
  Ms Christina Spence [dep 10.40 am prior to item 13: ret at 10.44 am item 5]
  Councillor Denise Roche  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Downie/Roche

    That the minutes of the Great Barrier Community Board meeting held on Monday, 15 February 2010, be confirmed as a true and correct record.

    CARRIED

    2.1. CORRESPONDENCE FROM BOARD MEMBER O'SHEA

    Moved: Downie/Somerville-Ryan

    That the correspondence from Board member O'Shea dated 16 February 2010 be received.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 PROPOSED REDUCTION OF DOC STAFF ON GREAT BARRIER ISLAND - JOHN OGDEN

    John Ogden, speaking on behalf of the Great Barrier Island Charitable Trust, advised that in the Trust's view, arguing that conservation of endangered species on Great Barrier is being compromised by a staffing reduction will carry more weight than pointing out the possible socio-economic effects of DOC's proposed staffing reduction on the island.

    [ATTACHMENT 4.1]

    4.2 PROPOSED CHANGES TO SCHEDULE 4 OF THE MINING ACT - JOHN OGDEN

    John Ogden requested that the Board write to relevant government ministers seeking clarification of any proposed changes to the Mining Act with regard to Great Barrier Island.

    [ATTACHMENT 4.2]

    4.3 GBI TRUST STATE OF THE ENVIRONMENT REPORT - JOHN OGDEN

    John Ogden provided the chairperson with a copy of the full State of the Environment Report and spoke to his tabled submission. He urged the Board to support the report's recommendations.

    [ATTACHMENT 4.3]

    4.4 EXCHANGE OF COUNCIL LAND WITH DOC LAND - MIKE NEWMAN

    Mike Newman spoke to his tabled submission which encouraged council to keep on pursuing the control and management of the Landing Reserve.

    [ATTACHMENT 4.4]

    4.5 ACCESS TO CRAN'S PROPERTY - DI SIMPSON

    Di Simpson, speaking at the request of John Cran, raised issues with the shoulder of the road at the access to the Cran property and the need for urgent work to be undertaken due to subsidence on the causeway.

    [ATTACHMENT 4.5]

    4.6 SUGARLOAF - WINNIE BLACKWELL

    Winnie Blackwell read out a submission on behalf of Christina Spence.

    [ATTACHMENT 4.6]

    Moved: Downie/O'Shea

    That the public forum submitters be thanked for their presentations.

    CARRIED

    Item 13 was taken at this point.

  5. Top TRUST AND RESERVE FUNDS

    Moved: Downie/Fordham

    1. That the Board notes:
      1. that the council administers a number of trusts and reserve funds and that for some of these, the purpose for which the fund was originally created may no longer be applicable; and
      2. that the council proposes to wind up the Great Barrier Island Museum Fund and the Shoal Bay Reclamation Fund and distribute the funds accordingly.
    2. That the Great Barrier Community Board requests that the Finance and Strategy Committee approve:
      1. that the capital and surplus funds of the Great Barrier Island Museum Fund be allocated to the Great Barrier Community Heritage and Arts Village Trust, which is currently restoring one of its buildings on leased council land as the island's community heritage museum;
      2. that the capital and surplus funds of the Shoal Bay Reclamation Trust be allocated to the Great Barrier Island Health Trust to be applied towards a project for the benefit of Great Barrier Island residents.
        noting that reallocating the funds to these Trusts will have the most benefit to the residents of the wider Great Barrier island community.
    3. That the Board thanks the Finance and Strategy committee for the opportunity to provide feedback on the distribution of trust and reserve funds.

    CARRIED

  6. Top EXCHANGE OF COUNCIL-OWNED LAND ON GREAT BARRIER ISLAND WITH DEPARTMENT OF CONSERVATION LAND

    Moved: Downie/Fordham

    That the Group Manager, Arts Community and Recreation be requested to seek an update from the Department of Conservation on the status of, and timeframe for, obtaining Minister of Conservation approval to the sites agreed to in the Great Barrier Island land exchange programme.

    CARRIED

  7. Top AMENDMENT OF THE SIGNS BYLAW 2007 - POSTER BOARDS

    Moved: Downie/O'Shea

    1. That the report of the Senior Policy Analyst dated 1 March 2010 be received.
    2. That Board Member O'Shea co-ordinate a workshop of board members to draft a submission on the Signs Bylaw - Poster Boards by 6 April 2010.

    CARRIED

  8. Top DRAFT ANNUAL PLAN 2010-2011

    Moved: Downie/Somerville-Ryan

    1. That the report of the Corporate Planning Manager dated 18 February 2010 be received.
    2. That a working party of Board members prepare the Board's submission to the draft annual plan 2010-2011 by 31 March 2010.

    CARRIED

  9. Top SLIPS PROGRAMME UPDATE MARCH 2010

    Moved: Downie/Fordham

    That the memorandum of the SLIPs Programme Leader, dated 1 March 2010 be received.

    CARRIED

  10. Top SLIPS DECISION REPORT MARCH 2010

    Moved: Downie/Spence

    1. That the memorandum of the SLIPs Project Portfolio Leader, dated 4 March 2010 be received.
    2. That the Board approves a scoping budget of up to $2,000 to the Mulberry Grove school shade sail project.
    3. That the Board allocates budgets to the following projects:
    Project Capex Opex
    Mulberry Grove skate ramp resurfacing $15,000  
    Oruawharo memorial seat $2,324 $150
    Motairehe BBQ $19,994 $160
    Boulder Bay walkway (stage 1) $10,968  
    Great Barrier Island Community Heritage and Arts Trust (grant)   $20,000
    1. That the Board allocates spokespersons to the following projects:

      Mulberry Grove School shade sail Board Member Somerville-Ryan

      Mulberry Grove skateramp resurfacing Board Member Somerville-Ryan

    2. That the Board deletes the Great Barrier Island Guide grant from the list of SLIPs projects.

    CARRIED

  11. Top GREAT BARRIER ISLAND PROFILED IN LOS ANGELES

    Moved: Downie/Somerville-Ryan

    That the report of the International relations coordinator dated 1 March 2010 be received.

    CARRIED

  12. Top QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - OCTOBER 2009 TO JANUARY 2010

    Moved: Downie/Somerville-Ryan

    1. That the report of the Contract coordinator dated 4 March 2010 be received.
    2. That the Group Manager Environmental and Utility Planning be requested to report to the Board's April meeting on options for refuse and recyclables collection, disposal and diversion on Great Barrier Island, including Brendan Hoare's report and any other external proposals.

    CARRIED

  13. Top SUGARLOAF LAND EXCHANGE

    Ruth Stokes, Group Manager, Arts Community and Recreation Policy, provided an indicative timeline for the next stages of the land exchange project.

    Moved: Downie/O'Shea

    1. That the tabled resolutions from the March 2010 Transport and Arts, Culture and Recreation committee meetings be received.
    2. That Ruth Stokes be thanked for her attendance and clarification of the process for the Sugarloaf land exchange.

    CARRIED

    [ATTACHMENTS 13B & 13C]

  14. Top AUCKLAND TRANSITION AGENCY - LOCAL BOARDS DISCUSSION DOCUMENT

    Moved: Downie/Somerville-Ryan

    That the ATA Local Boards Discussion Document be received.

    CARRIED

  15. Top INWARDS CORRESPONDENCE

    Moved: Downie/Roche

    That the inward correspondence be received.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    Moved: Somerville-Ryan/Roche

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 16A]

  17. Top COUNCILLOR'S REPORT

    Moved: Downie/Fordham

    That the verbal report of Councillor Roche regarding the following be received:

    • Attendance at Hauraki Gulf Marine Park anniversary event
    • Attended committee meetings
    • Approaches from individuals regarding mining issues and Gold Card
    • DOC issues - approach by Waiheke media
    • Hauraki Gulf Forum meetings clash with Great Barrier community board meetings

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Fordham be received.

    CARRIED

    [ATTACHMENT 18.1]

    Moved: Downie/Spence

    1. That the tabled report of Board Member O'Shea regarding the following be received:

    CARRIED

    [ATTACHMENT 18.2]

    Moved: Downie/Fordham

    1. That the tabled report of Board Member Somerville-Ryan be received.

    CARRIED

    [ATTACHMENT 18.3][

    Moved: Downie/Somerville-Ryan

    1. That the tabled report of Board Member Spence be received.

    CARRIED

    [ATTACHMENT 18.4]

  19. Top REPORTS REQUESTED/PENDING

    Moved: Downie/Fordham

    That the list of reports requested/pending as at March 2010 be received.

    CARRIED

  20. Top GROUP ACTIVITY REPORTS

    Moved: Downie/Somerville-Ryan

    That the group activity reports for February 2010 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 12.25 pm.