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AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

HOBSON COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   An apology has been received from Board member Tim Woolfield for non attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Hobson Community Board meeting held on Tuesday, 16 September 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. AUCKLAND RACING CLUB - CHRIS WEAVER

   Chris Weaver, CEO of the Auckland Racing Club, wishes to address the Board regarding the proposed plan changes for the Ellerslie Racecourse.

   Recommending that Chris Weaver, CEO of the Auckland Racing Club, be thanked for his presentation and the information provided.

   4.2. PARNELL TRUST - TROY CHURTON AND PHILLIPPA PRITCHER

   The Parnell Trust trustees led by Troy Churton, Chair and Phillippa Pritcher, General Manager, wish to update the Board on the extent of services and the strategic partnership that is in place with council.

   Recommending that the Parnell Trust Chair, Troy Churton and General Manager, Phillippa Pritcher be thanked for their presentation.

   4.3. PARNELL HERITAGE INCORPORATED SOCIETY - RENDELL MCINTOSH

   Rendell McIntosh from the Parnell Heritage Incorporated Society wishes to speak in support of their application for discretionary funding.

   Recommending that Rendell McIntosh, from the Parnell Heritage Incorporated Society, be thanked for his presentation and that the Board consider the application at item 5.1.

   4.4. CITY FARMERS' MARKET - CLAIRE BUCHANAN

   Claire Buchanan from the City Farmers' Market wishes to speak in support of their application for discretionary funding.

   Recommending that Claire Buchanan, from the City Farmers' Market, be thanked for her presentation and that the Board consider the application at item 5.2.

   4.5. CROSS STREET CARNIVAL TRUST - GENISTA JURGENS AND JEROME BIHAN

   Genista Jurgens and Jerome Bihan from Cross Street Carnival Trust wish to speak in support of their application for local event funding.

   Recommending that Genista Jurgens and Jerome Bihan, from Cross Street Carnival Trust, be thanked for their presentation and that the Board consider the application at item 6.

5. REQUEST FOR DISCRETIONARY FUNDING

   5.1. PARNELL HERITAGE INCORPORATED SOCIETY

   Mike Giddey
   Democracy advisor	14 October 2008

   Attaching a Discretionary Funding application from the Parnell Heritage Incorporated Society towards the cost of purchasing a collection of Susanna Burton's original "one off" or copied prints taken in 1978 for a collection to be displayed in Parnell.

   Recommending that the Board consider the application.

   5.2. CITY FARMERS' MARKET

   Mike Giddey
   Democracy advisor	14 October 2008

   Attaching a Discretionary Funding application from the City Farmers' Market towards the cost of ongoing marketing of the City Farmers' Market.

   Recommending that the Board consider the application.

6. REQUEST FOR LOCAL EVENT FUNDING - CROSS STREET CARNIVAL TRUST

   Mike Giddey
   Democracy advisor	14 October 2008

   Attaching a Local Event Funding application from the Cross Street Carnival Trust seeking funding towards the costs of organising the Cross Street Carnival, to be held on 14 February 2009.

   Recommending that the Board consider the application.

7. DELEGATIONS REGISTER REVIEW

   Dan McGregor
   Project Team Leader	26 September 2008

   Presenting a report from the Project team leader, to seek feedback on the community board delegations for 2007 - 2010 triennium, also giving community boards an opportunity to comment on current delegations and inviting feedback on other issues relating to community board delegations.

   Recommending that the report from Dan McGregor, Project team leader, be considered and that the Board provide feedback to the delegations review project team by 31 October 2008 on current community board delegations as passed by council on 28 February 2008 and any issues relating to delegations not affected by the 28 February 2008 changes.

8. SLIPS PROGRAMME UPDATE OCTOBER 2008

   Julia Goh SLIPs Programme Leader
   Helen Alcock SLIPs manager	8 October 2008

   Presenting a report regarding the SLIPs programme. The Hobson Community Board currently has one project in Vetting and eight projects in Scoping/Planning.

   If funding is allocated to all of the projects currently in scoping/planning, the Board will spend approximately $67,000 of the annual Opex budget and $190,000 of the 3-year Capex budget. This leaves $84,200 Opex funding to be allocated for the 2008/2009 financial year and $1,056,229 Capex funding to be allocated for the 2008 - 2011 period.

   As advised by memo on 27 September 2008, a more detailed report with decision-making points will be presented to the Board in November 2008.

   Recommending that the report from the SLIPs programme leader and SLIPs manager, dated 8 October 2008, be received and noted.

9. COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

   Mike Giddey
   Democracy advisor	14 October 2008

   Attaching a report considered by the Community Services Committee at its 1 October 2008 meeting which sought feedback on recommended changes to council's community group assistance policy and mechanisms.

   The committee resolved:

   1. That the report of the Policy Analyst and the Senior Policy Analyst, dated 25 September 2008, be forwarded to community boards for their comment for inclusion in the final report.
   2. That the Community Services Committee notes that officers will report back with a draft Community Group Assistance Policy in December 2008 for endorsement.
   3. That the Community Services Committee provides feedback on the recommendations outlined in the report as follows:
      1. that officers be requested to provide information regarding the administrative costs of the community assistance funds programme prior to the 18 November 2008 Annual Plan Direction Setting meeting; and
      2. that the Committee asks staff to consider how greater authority can be given to community boards in community assistance funding decision-making in order to reduce administrative costs and to benefit from their local knowledge, and report back to a working party consisting of community board chairs, Councillors Easte, Raffills, and the Chairperson, Community Services Committee before reporting back to the Community Services Committee.
   4. That the Community Services Committee notes the feedback from Councillor Northey as follows:
      1. that no minimum level of grants be set;
      2. that decisions on the citywide accommodation fund should be made by this committee to ensure coordination with the citywide grant fund;
      3. that the reinstatement of separate key categories of grants not be accepted; and
      4. that the Committee agree that recommended funding be presented to councillors for feedback before the final decisions are made by the committee.

   A meeting of the working party [as resolved in resolution C(ii)] will be scheduled during November.

   Recommending that the Board provide feedback on the report to the Board chairperson by 3 November 2008.

10. COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE  

    Mike Giddey
    Democracy advisor	14 October 2008

    Attaching a report considered by the Community Services Committee at its 1 October 2008 meeting which sought feedback on the development of the Community Facilities and Libraries Plan.

    The committee resolved:

    1. That the Community Services Committee notes that a Community Facilities and Libraries Plan will be developed, and that the Group Manager, Arts Community and Recreation Policy will report back to the Committee in early 2009 with an update on the project.
    2. That the report of the Senior Policy Analyst, dated 25 September 2008, be forwarded to all community boards for their information and feedback.
    3. That the Community Services Committee notes that disposal of existing assets would only be considered if a better local option, such as extension to a local library, was practicable and likely to deliver better results to local communities.
    4. That further reports provide more information on community offices, such as those in the Onehunga Community Centre, in Mt Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use of 254 Ponsonby Road and other appropriate Council owned properties.

    Recommending that the information be considered.

11. GOOD CITIZENS AWARDS  

    Mike Giddey
    Democracy advisor	14 October 2008

    Requesting that the Board consider whether it wishes to present good citizen award certificates to volunteers from the Hobson Ward.

    Recommending that the Board consider whether or not they wish to present good citizen awards certificates, taking into consideration that the cost will need to be funded from its discretionary funding budget.

12. CORRESPONDENCE RECEIVED  

    Mike Giddey
    Democracy advisor	14 October 2008

    12.1. PARNELL TRUST

    Correspondence from the Parnell Trust thanking the Board for its 2008/2009 local event funding grant of $1,000 towards the cost of the Parnell Trust Farmers' Market First Anniversary, to be held on 1 November 2008.

    Recommending that the correspondence from the Parnell Trust be received.

    12.2. PARNELL COMMUNITY COMMITTEE INC.

    Correspondence from the Parnell Community Committee Inc. informing the Board that they wish to be able to feed into the council's scoping remedial and enhancement work for Judges Bay.

    Recommending that the correspondence from the Parnell Community Committee Inc. be received and that it be forwarded to the relevant officers for consideration.

    12.3. AUCKLAND CITY STORMWATER IMPROVEMENT WORKS - MARTYN WILSON RESERVE

    Correspondence from Andrew Stewart Limited informing the Board of updates on the upcoming stormwater improvement works planned at Remuera Stream within the Martyn Wilson Reserve and requesting consideration of feedback.

    Recommending that the correspondence from Andrew Stewart Limited be received and that the Board consider providing feedback.

13. CHAIRPERSON'S REPORT

    Providing the Chairperson with the opportunity to update the Board on projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. BOARD MEMBERS' REPORTS

    Providing Board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. GROUP ACTIVITY REPORTS  

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the activity reports for the month of September 2008 be received.