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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

HOBSON COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   An apology has been received from Hinu te Hau for non attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Hobson Community Board meeting held on Tuesday, 17 February 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. KARANGAHAPE ROAD BUSINESS ASSOCIATION - BARBARA HOLLOWAY

   Barbara Holloway, Precinct Manager, Karangahape Road Business Association, wishes to speak to the Board regarding paving reinstatement issues on Karangahape Road.

   Recommending that Barbara Holloway, Precinct Manager, Karangahape Road Business Association, be thanked for her presentation.

   4.2. ORAKEI BASIN WALKWAY - TROY CHURTON

   Troy Churton wishes to speak to the Board regarding the Orakei Basin Walkway.

   Recommending that Troy Churton be thanked for his presentation.

   4.3. AUCKLAND CITY LIBRARIES - LIN KAISER

   Lin Kaiser, Team leader Community outreach team, Sue Jackson, Community Librarian and Anna Gribble, Customer services librarian, Auckland City Libraries, wish to speak to the Board in support of their application for discretionary funding.

   Recommending that Lin Kaiser, Team leader Community outreach team, Sue Jackson, Community Librarian and Anna Gribble, Customer services librarian, Auckland City Libraries, be thanked for their presentation and that the Board consider the application at item 5.1.

5. REQUEST FOR DISCRETIONARY FUNDING

   5.1. AUCKLAND CITY LIBRARIES

   Attaching a Discretionary Funding application from the Auckland City Libraries towards the cost of organising a family story writing competition in thirteen secondary schools in the Auckland area from June to mid September 2009.

   Recommending that the Board consider the application.

   5.2. PARNELL COMMUNITY COMMITTEE INC

   Attaching a Discretionary Funding application from the Parnell Community Committee Inc. towards the cost of operating expenses for the year.

   Recommending that the Board consider the application.

6. RESIDENT PARKING SCHEME REVIEW

   Loretta Su'a-Chang
   Customer integration coordinator, On-street parking	9 March 2009

   Loretta Su'a-Chang, Customer integration coordinator and Alan Meharry, Acting Delivery Planning Manager wish to provide a presentation to the Board on the Resident Parking Scheme Review and enforcement plans for the Hobson Bay car parks.

   Recommending that Loretta Su'a-Chang, Customer integration coordinator and Alan Meharry, Acting Delivery Planning Manager be thanked for their presentation.

7. SLIPS DECISION REPORT MARCH 2009

   Karen Yates
   SLIPs Team Leader	9 March 2009

   Attaching a report and associated forms for current SLIPs proposals at March 2009.

   Recommending that the report and associated forms for current SLIPs proposals at March 2009, be received and that the information therein be considered.

8. SLIPS PROGRAMME UPDATE MARCH 2009

   Julia Goh
   SLIPs Programme Leader	5 March 2009

   Attaching a report providing a full list of current SLIPs projects for the Hobson Community Board.

   Recommending that the report from Julia Goh, SLIPs programme leader, dated 5 March 2009, received.

9. REMUNERATION POOL 2009/2010 EXPENSE AND REIMBURSEMENT POLICY

   Mike Giddey
   Democracy advisor	10 March 2009

   Attaching the report which will be considered by the Remuneration Working Party on 7 April 2009.

   Recommending that the Board consider providing feedback to the Remuneration Working Party through the Democracy advisor by 30 March 2009.

10. DRAFT COMMUNITY BOARD CODE OF CONDUCT

    Mike Giddey
    Democracy advisor	10 March 2009

    Providing a copy of the draft Community Board Code of Conduct which was considered by the Community Board Chairs Forum.

    Recommending that the Board nominate a working party to prepare comments/feedback on the draft code of conduct to the Community Board Chairs Forum.

11. LONG TERM COUNCIL COMMUNITY PLAN

    Mike Giddey
    Democracy advisor	10 March 2009

    The Board is asked to consider whether it wishes to make a submission to the Long-Term Council Community Plan (LTCCP) which opens for consultation on 17 April 2009.

    Recommending that the Board nominate a working party to prepare its submission.

12. CHAIRPERSON'S REPORT

    Providing the Chairperson with the opportunity to update the Board on projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. BOARD MEMBERS' REPORTS

    Providing Board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. GROUP ACTIVITY REPORTS

    Attaching activity reports and statistics from various groups within Auckland City Council for the Board's information.

    Recommending that the activity reports for the months of February 2009 be received.