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Hobson Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE HOBSON COMMUNITY BOARD

HELD ON TUESDAY, 18 NOVEMBER 2008 AT 6:30PM

PRESENT: Ms Desley Simpson Chairperson
  Mr Clint Bowerman Deputy Chairperson
  Ms Diane Gribben  
  Ms Hinu Te Hau  
  Ms Frieda Yu  
  Councillor Ken Baguley  
  Councillor Aaron Bhatnagar  
  Councillor Paul Goldsmith [until 7.22 pm item 13]

  1. Top APOLOGIES

    Moved: Desley Simpson/Diane Gribben

    That the apologies from Board member Tim Woolfield for non attendance and from Board member Hinu te Hau for leave of absence for the February 2009 and March 2009 meetings, be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Desley Simpson / Aaron Bhatnagar

    That the minutes of the Hobson Community Board meeting held on Tuesday, 21 October 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Desley Simpson / Diane Gribben

    That the item "Request for discretionary funding - Auckland City Mission" be considered as extraordinary business at item 15 for the reason that the funding is required for a Christmas Dinner which is before the next meeting of the Hobson Community Board.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. A HISTORY OF REMUERA / MEADOWBANK - JENNY CARLYON

    Moved: Desley Simpson / Paul Goldsmith

    That Jenny Carlyon be thanked for her presentation and that the Board consider the application at item 5.1.

    CARRIED

    4.2. HOBSON BAY WALKWAY IMPROVEMENTS - CHRIS WOOLCOTT

    Moved: Desley Simpson / Hinu te Hau

    That Chris Woolcott, Parnell Community Committee Inc., be thanked for his presentation and that the Board consider the matter at item 10.2.

    CARRIED

    Item 10.2 taken at this time.

    4.3. GRAFTON STATION NAME - DAVID HAIGH

    Moved: Desley Simpson / Diane Gribben

    That David Haigh, Chair of the Grafton Residents Association, John Shaw and Christiana Pracht, be thanked for their presentation and that the submission be referred to officers for an indication of the process to be followed for the naming of the new station.

    CARRIED

  5. Top REQUEST FOR DISCRETIONARY FUNDING

    5.1. A HISTORY OF REMUERA / MEADOWBANK

    Moved: Desley Simpson / Paul Goldsmith

    1. That the discretionary funding application from Jenny Carlyon, seeking funding towards the cost of writing a book on the history of Remuera / Meadowbank to be published by Random House in early 2010, be received.
    2. That the Board grants $2,500 from its 2008/2009 discretionary fund budget to Jenny Carlyon, seeking funding towards the cost of writing a book on the history of Remuera / Meadowbank to be published by Random House in early 2010, on condition that the Hobson Community Board is acknowledged for their contribution and that a copy of the book is donated to the Central City Library and the Epsom, Remuera and Parnell Community Libraries.
    3. That Jenny Carlyon be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $2,500.

    CARRIED

    5.2. EPSOM CHINESE ASSOCIATION

    Moved: Desley Simpson / Aaron Bhatnagar

    1. That the discretionary funding application from the Epsom Chinese Association, seeking funding towards the costs of holding meetings every 6 weeks in 2009, be received.
    2. That the application be deferred and that a representative of the Epsom Chinese Association be requested to attend a future meeting of the Hobson Community Board to answer questions relating to the application.

    CARRIED

  6. Top NAMING OF A LANE AT BRITOMART

    Moved: Desley Simpson / Paul Goldsmith

    That the Board approves the name "Roukai Lane" for a private pedestrian lane with a public right-of-way access between Galway Street and Customs Street East.

    CARRIED

  7. Top SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION

    Moved: Desley Simpson / Hinu te Hau

    That the report from the SLIPs manager, dated 3 November 2008, be received and that the Board confirm that it will be considering the approval of SLIPs projects in January 2009 by way of an Urgent Decision.

    CARRIED

  8. Top SLIPS DECISIONS NOVEMBER 2008

    Moved: Desley Simpson / Aaron Bhatnagar

    1. That the memorandum of the SLIPs project portfolio leader, dated 5 November 2008, be received.
    2. That the Board recommend the following new proposals from stage 1 which should proceed for vetting by relevant Council officers and allocate the named spokespersons to those proposals:
    Project Name Spokesperson
    Alberon Reserve - Walkway Upgrade Desley Simpson
    Almorah Road, Epsom Upgrade Diane Gribben
    Ernest Davis Lookout Development Plan Clinton Bowerman
    Martyn Wilson Fields Upgrade Diane Gribben
    Mt Hobson North Gate Improvement Paul Goldsmith
    1. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and Chairperson of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Board allocates a scoping budget to the following proposal on the stage 2 scoping list so that the proposal can proceed to be scoped:
    Project Name Indicative Scoping Cost
    Orakei Station Access Boardwalk - Stage 1 $3,000
    1. That the Board notes the pending project proposals and their status when allocating funding.
    2. That the Board deletes the following proposals that it does not intend to take forward:
    Project Name
    Domain Duck Ponds New Planter Bed fencing
    Wintergardens Herbaceous Border Refurbishment
    1. That the Board allocates the budget of $3450 for implementation of the Hobson Bay Walkway Signage Phase 1 - Wayfinder Review proposal.
    2. That the Board allocates the budget of $4103 for implementation of the Judge Arney Reserve Signage proposal.
    3. That the Board seek clarification from officers that the Stage 2 proposal "History of Central City Library and Maori Manifestations Graphic Art Work and Pamphlet" is pertinent to the Hobson Ward as opposed to being of Citywide benefit.

    CARRIED

  9. Top PROVISION FOR URGENT DECISIONS

    Moved: Desley Simpson / Aaron Bhatnagar

    That the Chairperson and Deputy Chairperson, and in the absence of either one other Board member, be delegated to make urgent decisions over the 2008/2009 summer recess, with any decisions being reported to the Board's February 2009 meeting.

    CARRIED

  10. Top CORRESPONDENCE RECEIVED

    10.1. REMUERA BUSINESS ASSOCIATION

    Moved: Desley Simpson / Frieda Yu

    That the correspondence from the Remuera Business Association thanking the Board for its 2008/2009 local event funding grant of $3,000 towards the cost of event entertainment for the Remuera Spring Festival, held on 18 October 2008, be received.

    CARRIED

    10.2. PARNELL COMMUNITY COMMITTEE INC

    Moved: Desley Simpson / Aaron Bhatnagar

    1. That the correspondence from the Parnell Community Committee Inc. requesting support for improvements to the middle part of the Parnell section of the Hobson Bay Walkway, be considered.
    2. That the Democracy advisor be requested to prepare a SLIPs proposal form to enable this project to be progressed.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Desley Simpson / Clint Bowerman

    That the verbal report of the Chairperson regarding the following be received:

    • Orakei Masterplan
    • Community Board Chairs Forum
    • Update on cliff stability at Parnell Baths
    • Revaluation of the city for rating purposes
    • Attendance at various functions

    CARRIED

  12. Top COUNCILLORS' REPORTS

    Moved: Desley Simpson / Clint Bowerman

    1. That the written report of Councillor Ken Baguley be received.
    2. That the verbal report of Councillor Paul Goldsmith regarding the following be received:
      • Graffiti vandals apprehended
      • Community Assistance funding review update
    3. That the verbal report of Councillor Aaron Bhatnagar regarding the following be received:
      • $5 million funding allocated to Judges Bay at LTCCP Meeting

    CARRIED

  13. Top BOARD MEMBERS' REPORTS

    Moved: Desley Simpson / Ken Baguley

    1. That the verbal report of Board member Clint Bowerman regarding the following be received:
      • Ernest Davis Lookout / Parliament Street Extension and Anzac steps meeting and need for co-ordination.
    2. That the verbal report of Board member Hinu te Hau regarding the following be received:
      • Height to boundary issues
      • Parnell Mainstreet Strategic Planning exercise
    3. That the verbal report of Board member Diane Gribben regarding the following be received:
      • Planning issues
      • Travel Wise launch at St Kentigerns
      • Attendance at the Remuera Business Association meeting
    4. That the written report of Board member Tim Woolfield be received.

    CARRIED

  14. Top GROUP ACTIVITY REPORTS

    Moved: Desley Simpson / Frieda Yu

    That the activity reports for the month of October 2008 be received.

    CARRIED

  15. Top REQUEST FOR DISCRETIONARY FUNDING - AUCKLAND CITY MISSION

    Moved: Desley Simpson / Ken Baguley

    1. That the discretionary funding application from the Auckland City Mission, seeking funding towards the costs of holding a Christmas Dinner 2008, be received.
    2. That the Board grants $750 from its 2008/2009 discretionary fund budget to the Auckland City Mission, seeking funding towards the costs of holding a Christmas Dinner 2008.
    3. That the Auckland City Mission be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $750.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 7.30 pm.