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Hobson Community Board
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MINUTES OF A MEETING OF THE
HOBSON COMMUNITY BOARD
HELD ON TUESDAY, 17 NOVEMBER 2009 AT 6:30PM
IN THE JUBILEE BUILDING 545 PARNELL ROAD PARNELL

PRESENT: Ms Desley Simpson Chairperson
  Mr Clint Bowerman Deputy Chairperson
  Ms Diane Gribben  
  Ms Hinu te Hau  
  Mr Tim Woolfield  
  Ms Frieda Yu  
  Councillor Ken Baguley  
  Councillor Aaron Bhatnagar  
  Councillor Paul Goldsmith  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Desley Simpson / Tim Woolfield

    That the minutes of the Hobson Community Board meeting held on Tuesday, 20 October 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    A. PROVISION FOR URGENT DECISIONS

    Moved: Desley Simpson / Hinu te Hau

    That the item "Provision for Urgent Decisions" be considered as extraordinary business at item 14 to enable the Board to approve urgent decisions over the summer recess as the Board does not meet again until 16 February 2010.

    CARRIED

    B. DISCRETIONARY FUNDING APPLICATION - AUCKLAND CITY MISSION

    Moved: Desley Simpson / Tim Woolfield

    That the item "Discretionary Funding Application - Auckland City Mission" be considered as extraordinary business at item 15 to enable the Board to consider an application for Discretionary Funding from the Auckland City Mission relating to the Christmas Dinner which will take place before the next scheduled Board meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.A. FUN AND GAMES TOY LIBRARY - JUDE EADES

    Moved: Desley Simpson / Diane Gribben

    That Jude Eades, Fun and Games Toy Library, be thanked for her presentation and that the Board consider the application at item 9.A.

    CARRIED

    4.B. AUCKLAND URBAN MISSION - BRENT ERICKSEN

    Moved: Desley Simpson / Tim Woolfield

    That Brent Ericksen, Auckland Urban Mission, be thanked for his presentation and that the Board consider the application at item 9.B.

    CARRIED

    4.C. GRAFTON RESIDENTS ASSOCIATION - DAVID HAIGH

    Moved: Desley Simpson / Hinu te Hau

    That David Haigh and John Shaw of the Grafton Residents Association be thanked for their presentation and that the Board consider the application at item 9.C.

    CARRIED

    Items 9 and 15 were taken at this point.

  5. Top URBAN DESIGN IN AUCKLAND - TURNING SPACES INTO PLACES

    Moved: Desley Simpson / Hinu te Hau

    That Ludo Campbell-Reid, Group manager urban design be thanked for his presentation and that the information presented be received.

    CARRIED

  6. Top SLIPS PROGRAMME UPDATE NOVEMBER 2009

    Moved: Desley Simpson / Diane Gribben

    1. That the memorandum of the SLIPs Programme Leader, dated 4 November 2009, be received.
    2. That the Board notes the 3-year capex funding has been over-allocated by $398,362.
    3. That the Board consider taking appropriate actions to rectify the over-allocation of 3-year capex funding.
    4. That the Board notes the deadline for scoping of 2009/2010 opex projects is February 2010 to ensure delivery by 30 June 2010. 
    5. That the Board seeks and allocates funding to new opex projects for the 2010/2011 financial year, preferably by April 2010.

    CARRIED

  7. Top SLIPS DECISION REPORT NOVEMBER 2009

    Moved: Desley Simpson / Hinu te Hau

    1. That the report of the SLIPs Project Portfolio Leader, dated 2 November 2009, be received.
    2. That the board allocates Aaron Bhatnagar and Diane Diane Gribben as spokespersons to the Little Rangitoto Reserve Tree Planting and Signs proposal.
    3. That the board delegates authority to the spokespersons to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the board deletes the Little Rangitoto Reserve Shade Sail project proposal.
    5. That the board allocates the budget of $68,050 capex and $1,200 opex to the Parnell Mainstreet Upgrade Phase 2 Consent and Construction - Revised Scope project proposal.
    6. That the board allocates the budget of $45,361 opex to the Shore Road Playground Phase 1 of 2 project proposal.
    7. That the board allocates the budget of $40,882 capex and $18,161 opex to the Victoria Quarter Streetscape Enhancement Phase 4 project proposal.
    8. That the board allocates the budget of $53,211 capex and $500 opex to the Platina Reserve Fencing project proposal.

    CARRIED

  8. Top NORTH PLACE TEAM SIX MONTHLY REPORT

    Moved: Desley Simpson / Paul Goldsmith

    That the report of the North place manager, dated 1 November 2009, be received.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATIONS

    9.A. DISCRETIONARY FUNDING APPLICATION - FUN AND GAMES TOY LIBRARY

    Moved: Desley Simpson / Paul Goldsmith

    1. That the discretionary funding application from the Fun and Games Toy Library, seeking funding towards the cost of shelving in a toy cupboard and 2 storage cupboards, be received.
    2. That the Board grants $1,075 from its 2009/2010 discretionary fund budget to the Fun and Games Toy Library, seeking funding towards the cost of shelving in a toy cupboard.
    3. That the Fun and Games Toy Library be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1,075.

    CARRIED

    9.B. DISCRETIONARY FUNDING APPLICATION - AUCKLAND URBAN MISSION

    Moved: Desley Simpson / Hinu te Hau

    1. That the discretionary funding application from the Auckland Urban Mission, seeking funding towards the cost of the services which they deliver, be received.
    2. That the Board grants $1,400 from its 2009/2010 discretionary fund budget to the Auckland Urban Mission, seeking funding towards the cost of the services which they deliver.
    3. That the Auckland Urban Mission be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $1,400.

    CARRIED

    9.C. DISCRETIONARY FUNDING APPLICATION - GRAFTON RESIDENTS ASSOCIATION

    Moved: Desley Simpson / Ken Baguley

    1. That the discretionary funding application from the Grafton Residents Association, seeking funding towards the cost of a decorative plinth in Grafton Shopping Centre, be received.
    2. That the Board grants $3,500 from its 2009/2010 discretionary fund budget to the Grafton Residents Association, seeking funding towards the cost of a decorative plinth in Grafton Shopping Centre.
    3. That the Grafton Residents Association be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $3,500.

    CARRIED

    9.D. DISCRETIONARY FUNDING APPLICATION - NEWMARKET BUSINESS ASSOCIATION

    Moved: Desley Simpson / Diane Gribben

    1. That the discretionary funding application from the Newmarket Business Association, seeking funding towards the cost of painting and graffiti guarding murals on the rear walls of the Burger King and 88 Broadway buildings, Newmarket, be received.
    2. That the Board grants $3,000 from its 2009/2010 discretionary fund budget to the Newmarket Business Association, seeking funding towards the cost of painting and graffiti guarding murals on the rear walls of the Burger King and 88 Broadway buildings, Newmarket.
    3. That the Newmarket Business Association be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $3,000.

    CARRIED

  10. Top CHAIRPERSON'S REPORT

    Moved: Desley Simpson / Frieda Yu

    That the verbal report of the Chairperson regarding the following be received.

    Remuera

    • Assistance with Business Association over branding concerns
    • Wharua Reserve progress with shade planting and seat - due by 11 December
    • Remuera Road bridge on track for completion by 30 November

    Newmarket

    • Public open day for new rail station 12 December with official opening on 18 January
    • Attended Young Designers Awards

    Parnell

    • Thanks to City Development Committee for supporting train station location
    • Parnell Farmer's Market 2 years old
    • Arts Culture Recreation Committee agreed to relocate Mountain Fountain to Holy Trinity

    CBD

    • Parking reviews - no extension of hours as a result of consultation
    • 69 spaces around Viaduct will be monitored until February 2010
    • St David's Presbyterian Church - hosted a meeting with Grafton, Parnell and CBD Residents associations to discuss plans for a School on site

    Community Board Chairs Forum

    • Public poster sites issue to be considered by Board in February

    Epsom

    • Attended Croquet Club's 100 year celebration on 15 November

    Orakei

    • Basin - working with Protection Group on Restoration Plan and Management Plan
    • Peninsula Masterplan not yet notified but open for submissions

    Local Government Commission

    • Draft proposals on local boards and wards released on 20 November with submissions due by 11 December

    CARRIED

  11. Top COUNCILLORS' REPORT

    Moved: Desley Simpson / Tim Woolfield

    1. That the written report of Councillor Ken Baguley be received.
    2. That the verbal report of Councillor Paul Goldsmith regarding the following be received:
      1. started the process for next annual budget, C&R keeping rates under inflation
      2. Community Services Committee - hearings for gambling policy start first week of December, over 4000 submissions received.
    3. That the verbal report of Councillor Aaron Bhatnagar regarding the following be received
      1. Government made changes to tree trimming, no longer require resource consents but there are stipulations involved
      2. new film policy for Auckland will make it easier for industry
      3. Judges Bay - plans are on the way, local community consulted, two thirds will be carried out over this summer i.e. beach re-sanding, plantings and works to make it people friendly.

    [ATTACHMENT 11]

    CARRIED

  12. Top BOARD MEMBERS' REPORT

    Moved: Desley Simpson / Aaron Bhatnagar

    1. That the written report of Board member Clint Bowerman be received.
    2. That the verbal report of Board member Hinu te Hau regarding the following be received:
      1. Parnell Inc are in re-strategy phase - to improve and strengthen their governance as a new board
      2. thanks to the City Development Committee for the Parnell Railway station location - a great outcome and team effort.
    3. That the written report of Board member Diane Gribben be received.
    4. That the written report of Board member Tim Woolfield be received.
    5. That the written report of Board member Frieda Yu be received.

    [ATTACHMENT 12.A, 12.B, 12.C AND 12.D]

    CARRIED

  13. Top GROUP ACTIVITY REPORT

    Moved: Desley Simpson / Paul Goldsmith

    That the activity reports for the month of October 2009 be received.

    CARRIED

  14. Top PROVISION FOR URGENT DECISIONS

    Moved: Desley Simpson / Aaron Bhatnagar

    That the Chairperson and Deputy Chairperson, and in the absence of either Board member Diane Gribben, be delegated to make urgent decisions over the 2009/2010 summer recess, with any decisions being reported to the Board's 16 February 2010 meeting.

    CARRIED

  15. Top DISCRETIONARY FUNDING APPLICATION - AUCKLAND CITY MISSION

    Moved: Desley Simpson / Tim Woolfield

    1. That the discretionary funding application from the Auckland City Mission, seeking funding towards the cost of the Auckland City Mission's Christmas Dinner on Christmas day, be received.
    2. That the Board grants $750 from its 2009/2010 discretionary fund budget to the Auckland City Mission, seeking funding towards the cost of Auckland City Mission's Christmas Dinner on Christmas day.
    3. That the Auckland City Mission be requested to provide an accountability statement to the Board following expenditure of the discretionary funding grant of $750.
    4. That, subject to approval from the Group manager Democracy Services, the Board grants its Christmas function budget of $315 to the Auckland City Mission either by way of a donation in cash or grocery products.

    [ATTACHMENT 15]

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 7:51 pm.