APOLOGIES
An apology has been
received from Councillor Northey for lateness.
CONFIRMATION OF MINUTES
The minutes of the
Maungakiekie Community Board meeting held on Thursday, 18 May 2006 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. MATAARIKI EVENTS - REQUEST FOR DISCRETIONARY FUNDING - SARAS NAIR,
MIGRANTS SUPPORT SERVICES INC.
Saras Nair, Migrants Support Services Inc. will be in attendance to answer any
questions the Board may have regarding the request for Discretionary Funding to
assist with the costs of the proposed Mataariki events.
4.2. DOG WALKING IN ONEHUNGA BAY RESERVE - LYNDA MOSS
Lynda Moss will address the Board regarding dog walking in Onehunga Bay Reserve.
4.3. JUNIOR NEIGHBOURHOOD SUPPORT - TONY BRAZIL, SELMA TAYLOR AND TRISH
MAXWELL
Tony Brazil, New Zealand Police, Selma Taylor and Trish Maxwell, Junior
Neighbourhood Support will address the Board regarding the Junior Neighbourhood
Support programme, with a presentation regarding how the scheme works and its
success to date.
ELLERSLIE GATEWAY SIGN, ADJACENT 165 MAIN HIGHWAY, ELLERSLIE
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Kevin Marriott |
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Manager Streetscape Services |
6 June 2006 |
Attached for the
Board's information is a memorandum from the Manager Streetscape Services,
regarding the current location of the Ellerslie Gateway Signs.
Recommending that
the memorandum from the Manager Streetscape Services, dated 6 June 2006, be
received.
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[ATTACHMENT 5] |
Pages 1 – 2 |
ONEHUNGA BAY RESERVE - CONSULTATION PROCESS
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Nichola Vague |
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Senior Landscape Architect |
29 May 2006 |
Outlining the
proposed development of Onehunga Bay Reserve, including details of the
consultation feedback and the amendments made to the concept design as a result
of the feedback.
The final concept
plan is attached to the report.
Recommending that
the community feedback on the concept plan for Onehunga Bay Reserve be received
and that the final concept plan, dated 23 May 2006, for Onehunga Bay Reserve be
approved for detailed design and implementation.
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[ATTACHMENT 6] |
Pages 3 – 22 |
ONEHUNGA BAY RESERVE BBQ INSTALLATION
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Lyz Miller |
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SLIPs Co-ordinator |
29 May 2006 |
Attached for the
Board's information is a memorandum from the SLIPs Co-ordinator, regarding the
Onehunga Bay Reserve BBQ Installation SLIPs project.
Recommending that
the memorandum of the SLIPs Co-ordinator, dated 29 May 2006, be received.
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[ATTACHMENT 7] |
Pages 23 – 24 |
SUBMISSION ON PART 1 - ADMINISTRATION, PART 22 - SOLID WASTE AND
PART 25 - TRAFFIC OF THE AUCKLAND CITY COUNCIL BYLAW
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Adam Milina |
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Ward Manager |
8 June 2006 |
Documentation
regarding the following proposed bylaws currently undergoing public consultation
was circulated to Board Members on 26 May 2006:
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Part 1 –
Administration
-
Part 22 –
Solid Waste
-
Part 25 -
Traffic
Submissions close on
7 July 2006.
Recommending that
the Board consider whether it wishes to make a submission on any of the proposed
bylaws.
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[ATTACHMENT 8] |
Pages 25 – 86 |
TRANSIT - STATE HIGHWAY 20 - MANUKAU HARBOUR CROSSING PROJECT -
TRAFFIC ISSUES ASSESSMENT
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Adam Milina |
|
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Ward Manager |
8 June 2006 |
Attached for the
Board's information is a Transit New Zealand report regarding the State Highway
20 – Manukau Harbour Crossing Project.
Recommending that
the Transit State Highway 20 - Manukau Harbour Crossing Project - Traffic Issues
Assessment be received.
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[ATTACHMENT 9] |
Pages 87 – 156 |
MATAARIKI EVENTS - REQUEST FOR DISCRETIONARY FUNDING - SARAS NAIR,
MIGRANTS SUPPORT SERVICES INC.
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Adam Milina |
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Ward Manager |
8 June 2006 |
Correspondence from
Saras Nair, Migrants Support Services Inc., in support of their request for
Discretionary Funding to assist with the costs of the proposed Mataariki events,
has been received.
Recommending that
the Board consider a Discretionary Funding grant to the Migrants Support
Services Inc.
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[ATTACHMENT 10] |
Pages 157 – 158 |
URGENT DECISION - NEW ZEALAND COMMUNITY BOARDS' FORUM - 'MEETING
EXPECTATIONS' - JULY 14-15, 2006, ST. ORANS COLLEGE, LOWER HUTT
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Adam Milina |
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Ward Manager |
8 June 2006 |
The Chairperson and
Deputy Chairperson signed an urgent decision regarding the Maungakiekie
Community Board Members attendance at the New Zealand Community Boards' Forum –
'Meeting Expectations' – July 14 – 15, 2006, ST. Oran's College, Lower Hutt.
The reason for the
urgent decision was that payment to the Community Boards' Forum for registration
needed to be processed by 19 May 2006, and this was before the 15 June 2006
Board meeting.
Recommending that
the urgent decision be noted.
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[ATTACHMENT 11] |
Pages 159 – 160 |
APPROVED COUNCIL-OWNED SITES FOR ELECTORAL HOARDINGS
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Dale Ofsoske |
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Electoral Officer |
7 June 2006 |
Advising the Board
of the approved list of council-owned sites where election hoardings are able to
be placed prior to an election or poll within each Ward.
Recommending that
the Board consider the relevant sites within the ward and either approve or
amend as appropriate.
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[ATTACHMENT 12] |
Pages 161 – 166 |
'KEEPING IT REAL' YOUTH PARTICIPATION WORKSHOP
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Adam Milina |
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Ward Manager |
8 June 2006 |
The Board
is asked to consider whether it wishes to send a representative to the 'Keeping
it Real' Youth Participation Workshop to be held in Auckland on 18 September
2006 from 9 am until noon. The workshop will discuss the rights of young people
and the benefits of involving them in the decision-making process.
Recommending that the Board consider whether it wishes to nominate a member to
attend the workshop.
2006 REPRESENTATION ARRANGEMENTS REVIEW
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Adam Milina |
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Ward Manager |
8 June 2006 |
Attaching for the
Board's information a copy of the Board's submission to Auckland City's 2006
Representation Arrangement Review.
Recommending that the
Board's submission to Auckland City's 2006 Representation Arrangements Review be
noted.
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[ATTACHMENT 14] |
Pages 167 – 168 |
MAUNGAKIEKIE COMMUNITY BOARD'S SUBMISSION TO AUCKLAND CITY'S DRAFT
ANNUAL PLAN 2006/2007
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Adam Milina |
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Ward Manager |
8 June 2006 |
Attaching for the
Board's information a copy of the Board's submission to Auckland City's Draft
Annual Plan 2006/2007.
Recommending that the
Board's submission to Auckland City's Draft Annual Plan 2006/2007 be noted.
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[ATTACHMENT 15] |
Pages 169 – 172 |
CORRESPONDENCE RECEIVED – ONEHUNGA CITIZENS ADVICE BUREAU
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Adam Milina |
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Ward Manager |
8 June 2006 |
Attaching for the
Board's information, correspondence received from the Onehunga Citizens Advice
Bureau, dated 19 May 2006, thanking the Board for its recent SLIPs grant for the
creation of a partition in their office.
Recommending that
the correspondence be received.
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[ATTACHMENT 16] |
Pages 173 – 174 |
CHAIRPERSON'S REPORT
Providing the
Chairperson with an opportunity to update the Board on the projects and issues
she has been involved with since the last meeting.
This is an
information only item and if the Chairperson wishes any action to be taken upon
this item, a written report must be provided for inclusion in the agenda.
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[ATTACHMENT 17] |
Pages 175 – 176 |
BOARD MEMBERS' REPORT
Providing the Board
Members with an opportunity to update the Board on the projects and issues they
have been involved with since the last meeting.
This is an
information item only, and if the Board Members wish any action to be taken upon
this item, a written report must be written for inclusion in the agenda.
COUNCILLORS' REPORT
Providing the
Councillors with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting.
This is an
information item only and if the Councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
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Adam Milina |
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Ward Manager |
8 June 2006 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending for June 2006 be received.
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[ATTACHMENT 20] |
Pages 177 – 178 |
GROUP ACTIVITY REPORTS
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Adam Milina |
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Ward Manager |
8 June 2006 |
Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports for the month of May 2006 be received.
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[ATTACHMENT 21] |
Pages 179 – 196 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Adam Milina |
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Ward Manager |
8 June 2006 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
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C1. |
Open Space Acquisition –
36 Grotto Street, Onehunga |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
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Item No. |
Reason to withhold
information under section 7 |
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C1. |
To protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information. |
[Section 7(2)(b)(ii)] |
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To enable the Council to carry on,
without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations). |
[Section 7(2)(i)] |
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