APOLOGIES
An apology has been
received from Councillor Northey for non-attendance.
CONFIRMATION OF MINUTES
The minutes of the
Maungakiekie Community Board meeting held on Wednesday 15 November 2006 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. PARKING IN ELLERSLIE-CHRISTINE FOLEY, MANAGER ELLERSLIE BUSINESS
ASSOCIATION
Christine Foley, manager Ellerslie Business Association, wishes to address the
Board regarding parking in Ellerslie.
NAMING OF A PUBLIC ROAD OFF LEONARD ROAD TO 'LEON LEICESTER
AVENUE'
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K Solomona |
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Team Leader Data Stewards |
7 November 2006 |
Reporting to the
Board on the results of Auckland City Environments survey for the proposed
naming of the unnamed public road between Leonard Road and the Fulton Hogan
Quarry.
Recommending that
the name 'Leon Leicester Avenue' for the unnamed public road between Leonard
Road and the Fulton Hogan Quarry be approved.
SURVEY RESULTS FOR THE RENAMING OF ONEHUNGA MALL TO ONEHUNGA
MAINSTREET
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K Solomona |
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Team Leader Data Stewards |
12 January 2007 |
Reporting to the
Board the results of Auckland City Environments survey on the renaming proposal
for Onehunga Mall.
Recommending that
the Board notes that the required 75 percent approval rate has not been achieved
for a name change from Onehunga Mall to 'Onehunga Mainstreet'.
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[ATTACHMENT 6] |
Pages 9-10 |
SIGNS AND BILLBOARDS BYLAWS
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A Milina |
|
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Democracy Advisor |
23 January 2007 |
Attaching copies of
the Statement of Proposal and the proposed Signs and Billboard Bylaws.
Submissions close on Friday 2 March 2007.
Main changes
proposed in the reviewed signs bylaw
-
Business zones 1, 2, 3, mixed-use, and the central area (CBD)
- no signs as of right above the veranda line (being 3m in business zones 1,
2 and the CBD, and 4m in business 3 and mixed-use zones)
- twenty per cent of frontage below veranda line and facing public space can
be covered in signage
- a veranda fascia sign of up to 300mm in height
- one under veranda sign per full 5m of frontage.
- Business zones 4 to 8 signs can go up to 6m and utilise double amount of
signage allowed in business 1, 2, 3, mixed-use and CBD
- a selection of approved sign types
- all signs must comply with the bylaw within 18 months
- businesses on Waiheke Island have similar provisions to those of business
zones 1 and 2 but with a lower overall quantity of signage.
Main changes
proposed in the reviewed billboards bylaw
In the CBD:
- no billboards allowed in the valley between Symonds Street and Hobson Street
ridges, plus Karangahape Road, Viaduct Harbour and an area around Victoria Park
Market
- billboards are allowed on buildings in the rest of the CBD
- no freestanding billboards allowed in any part of the CBD.
In the CBD and through the isthmus:
- maximum area of 20 per cent of the wall the billboard is on or 50m²,
whichever is smaller
- all billboards must comply with the bylaw within 18 months, unless they are
in areas with centre plans or character overlays, in which case the period is 12
months.
In the isthmus, the
following provisions have been retained from the existing billboards bylaw:
- billboards allowed only in business zones 4, 5 and 6
- maximum size of 13m by 6m if freestanding.
Recommending that
the Board consider whether it wishes to make a submission on these bylaws.
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[ATTACHMENT 7] |
Pages 11-50 |
REMUNERATION - 2007/2008 INDICATIVE POOL
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M Skelton |
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Support Services Manager, Democracy Services |
8 January 2007 |
Reporting on the
process that Council will need to follow in order to meet the Remuneration
Authority deadline for the distribution of the net pool among elected members
for the 2007/2008 financial year, and providing two options for the Board's
consideration.
Recommending that
option one be the preferred option on the basis that it maintains existing
relativities between the categories of elected representatives.
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[ATTACHMENT 8] |
Pages 51-64 |
2007/2008 SLIPS
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A Milina |
|
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Democracy Advisor |
23 January 2007 |
At its April 2007
meeting the Board will have its first opportunity to approve projects for
funding from its 2007/2008 SLIPs budget. In the meantime the Board is asked to consider whether it wishes to visit any of the projects.
Recommending that
the Board identify projects on the attached list that it wishes to be included
on a SLIPs tour to be held during March, and determine a date for this tour.
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[ATTACHMENT 9] |
Pages 65-100 |
2006/2007 DISCRETIONARY FUNDING - ONEHUNGA COMBINED SPORTS TRUST
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B Clark |
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Board Member |
5 February 2007 |
Providing the Board
with the opportunity to consider allocating Discretionary Funding to the
Onehunga Combined Sports Trust to assist with the costs for erecting fencing
around the number one soccer pitch at Waikaraka Park.
Recommending that
the Board consider the application.
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[ATTACHMENT 10] |
Pages 101-102 |
NEW ZEALAND COMMUNITY BOARDS CONFERENCE
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A Milina |
|
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Democracy Advisor |
11 January 2007 |
The next New Zealand
Community Boards conference is scheduled to be held at the TelstraClear Pacific
Events Centre, Manukau City, from 7-9 June 2007. The theme of the conference is
"Leading to Safer Communities" and aims to provide practical tools to achieve
safe communities. Early Bird registration is $500 if paid prior to 1 March
2007.
Recommending that
the Board consider whether it wishes to nominate a member or members to attend
this conference.
WOODEN CASE FOR POHUTUKAWA BOWL
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A Milina |
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Democracy Advisor |
5 February 2007 |
Providing the Board
with an opportunity for discussion regarding the possibility of a SLIPs project
to purchase a case to house the pohutukawa bowl produced from the wood of the
pohutakawa tree felled at 21 Mt Smart Road, Royal Oak.
Recommending that
the Board consider the proposal.
2006/2007 EVENTS AND DISCRETIONARY FUNDING - ANZAC DAY 2007
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A Milina |
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Democracy Advisor |
5 February 2007 |
The Board is asked
to consider whether it wishes to allocate funding for this year's ANZAC day
services.
Recommending that
the Board allocates funding from its 2006/2007 Discretionary Funding budget to the Onehunga Returned Services Association to help cover the costs of this
year's ANZAC day services.
RESPONSE TO BOARDS ANNUAL PLAN DIRECTION SETTING 2007/2008
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A Milina |
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Democracy Advisor |
5 February 2007 |
At its meeting held
on 15 November 2006 the Maungakiekie Community Board resolved inter-alia as
follows:
- "That the Board endorses the 2007-2010 list of
Capital Expenditure projects for the Maungakiekie Ward subject to:
- The Ellerslie Recreation Sports Club renewal and vent project being
deferred until the proposed new sports facilities have been built at Michaels
Avenue Reserve and the soccer and cricket clubs have been relocated"
Attaching for the
Board's information the response from Council officers to this request.
Recommending that
the information be received.
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[ATTACHMENT 14] |
Pages 103-104 |
CORRESPONDENCE RECEIVED
15.1. ONEHUNGA LADIES BENEVOLENT SOCIETY
Correspondence from the Onehunga Ladies Benevolent Society Incorporated thanking
the Board for its Discretionary Funding grant of $1,000 for the ongoing work of
the Society, has been received.
Recommending that the correspondence be received.
ATTACHMENT 15.1
Pages 105-106
15.2. MIGRANTS SUPPORT SERVICES
Correspondence from Migrants Support Services Incorporated thanking the Board
for its congratulatory letter received for the awarding of the Queen's Service
Medal to Shankar Nair.
Recommending that the correspondence be received.
ATTACHMENT 15.2
Pages 107-108
NOTICE OF MOTION—BRIDGET GRAHAM
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B Graham |
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Chairperson |
2 February 2007 |
The attached Notice of Motion
has been received from the Chairperson.
Recommending that the Board
removes Board Member Geoff Abbott from his role as Board Deputy Chair and that
the Board appoints Board Member Brett Clark as the Board Deputy Chair.
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[ATTACHMENT 16] |
Pages 109-110 |
ELLERSLIE FUTURE FRAMEWORK
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B Graham |
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Chairperson |
2 February 2007 |
Reporting on
consultation for the Ellerslie Future Framework.
Recommending further
effort be made to ensure that all residents in the affected area are aware of
the exact nature of the changes proposed.
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[ATTACHMENT 17] |
Pages 111-112 |
TRANSIT MEETING REGARDING STATE HIGHWAY 20
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B Graham |
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Chairperson |
2 February 2007 |
Reporting on the
transit meeting regarding State Highway 20 held 31 January 2007.
Recommending the
information of the Chairperson be received.
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[ATTACHMENT 18] |
Pages 113-114 |
CHAIRPERSON'S REPORT
Providing the
Chairperson with an opportunity to update the Board on the projects and issues
that she has been involved with since the last meeting.
This is an
information only item and if the Chairperson wishes any action to be taken upon
this item, a written report must be provided for inclusion on the agenda.
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[ATTACHMENT 19] |
Pages 115-116 |
BOARD MEMBERS' REPORTS
Providing the Board
Members with an opportunity to update the Board on the projects and issues they
have been involved with since the last meeting.
This is an
information item only, and if the Board members wish any action to be taken upon
this item, a written report must be provided for inclusion in the agenda.
COUNCILLORS' REPORT
Providing the
Councillors with an opportunity to update the Board on the projects and issues
that they have been involved with since the last meeting.
This is an
information item only and if the Councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED PENDING
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A Milina |
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Democracy Advisor |
2 February 2007 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending as of February 2007 be received.
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[ATTACHMENT 22] |
Pages 117-118 |
GROUP ACTIVITY REPORTS
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A Milina |
|
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Democracy Advisor |
2 February 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports for the months of November and December 2006 be
received.
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[ATTACHMENT 23] |
Pages 119-154 |
COMMUNITY BOARDS ACHIEVEMENT REGISTER
|
A Milina |
|
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Democracy Advisor |
2 February 2007 |
Providing the Board
with an opportunity to submit items arising from agenda reports, Boards'
spokesperson reports and general Board activity for inclusion in an Achievement
Register.
Recommending that
the Board consider what, if any, achievements from the meeting will be included
in the Achievement Register.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
J Chisholm |
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Acting Democracy Advisor |
2 February 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
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C1. |
Mayoral Living Legends
Award |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
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Item No. |
Reason to withhold
information under section 7 |
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C1. |
To protect the privacy of natural
persons, including that of deceased natural persons. |
[Section 7(2)(a)] |
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