APOLOGIES
An apology has been
received from Councillor Hinchcliff for non-attendance.
CONFIRMATION OF MINUTES
The minutes of the
Maungakiekie Community Board meeting held on Thursday, 16 August 2007 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. CHRISTINE FOLEY - ELLERSLIE BUSINESS ASSOCIATION
Christine Foley, Ellerslie Business Association, will be in attendance to speak
to the Board in support of her Local Event Funding application for $3,000
towards funding for the Ellerslie Santa Parade and Street Party. This
application will be considered under item 13.1 on this agenda.
4.2. RAE WALTON - ONEHUNGA SOCCER AND SPORTS CLUB INCORPORATED
Rae Walton, Onehunga Soccer and Sports Club Incorporated, will be in attendance
to speak to the Board in support of his Discretionary Funding application for
$2,752.10 towards funding for a junior youth seven aside soccer competition to
be held on Thursday nights. This application will be considered under item 12.1
on this agenda.
4.3. SENIOR SERGEANT HIRONE WARETINI - INTRODUCTION OF COMMUNITY CONSTABLES
Senior Sergeant Hirone Waretini will be in attendance to introduce the Community
Constables for Ellerslie and Onehunga to the board.
2007/2008 SLIPS 'WASH UP'
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
The Board has an amount
of $53,650 remaining in its SLIPs holding account that needs to be allocated at
this meeting. The Board must allocate as closely as possible to the holding
account balance as any unallocated funds will not be carried over into the next
financial year. It should also be noted that the Board cannot forward allocate
from the 2008/2009 SLIPs budget or overspend the value remaining in its holding
account for the 2007/2008 year. Only projects that are on the list and have
budget values may be selected. Any project may be selected, regardless of
duration.
Recommending that the
Board allocate the remainder of its 2007/2008 SLIPs budget.
COMMUNITY BOARD LOCAL FUNDING 2007
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H Price |
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Community Advisor |
11 September 2007 |
Reporting on the
Community Board Local Funding applications assessed against the eligibility
criteria and discussed with the Board's funding spokespersons.
Recommending that
the Community Board Local Funding grants totalling $23,998 be approved for 2007.
ONEHUNGA AND AREA PLANNING REPORT
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P Pirrit |
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Group Manager, City Planning |
10 September 2007 |
Attaching a
memorandum from the Group Manager, City Planning, regarding the area planning
process to be undertaken as part of the work programme to review the Isthmus
District Plan.
Recommending that
the memorandum of the Group Manager, City Planning, dated 10 September 2007 be
received.
MICHAELS AVENUE RESERVE - LANDSCAPE MASTER PLAN UPDATE
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R Eaton |
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Manager, Streets and Open Space Design |
10 September 2007 |
Updating the Board
on the development of the landscape master plan for Michaels Avenue Reserve.
The master plan sets out how the reserve can be developed in the future to
accommodate increased recreational use, focusing specifically on the need to
improve the capacity of the reserve's playing fields. Officers are currently
revising the landscape master plan in response to stakeholder consultation.
Recommending that
the information memorandum of the Manager, Streets and Open Space Design, dated
10 September 2007 regarding the Michaels Avenue Reserve landscape master plan,
be received.
RESPONSE TO ANNUAL PLAN SUBMISSION
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
Attaching a detailed
response to the Board's submission to council's Draft Annual Plan 2007/2008.
The council received 633 individual submissions. Public hearings were held from
5-7 June 2007 where 97 submitters were heard. Following consideration of all
submissions, at meetings held on 21 June 2007 the council adopted the final
Annual Plan 2007/2008 and the Amendments to the LTCCP documents.
Recommending that
the response to the Board's submission to council's Draft Annual Plan 2007/2008,
be received.
ONEHUNGA AND ELLERSLIE CYCLEWAYS STUDY UPDATE
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J Chisholm |
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Democracy Advisor |
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This report was not
available at the time of agenda close and will be distributed separately.
REPORT AND RESOLUTIONS FROM THE COMMUNITY AND DEVELOPMENT AND
EQUITY COMMITTEE - UPDATE ON YOUTH GANG ISSUES IN AUCKLAND
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P Bourke |
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Manager, Planning and Policy |
25 June 2007 |
Reporting on the
nature and extend of council's involvement in responding to youth gang activity
in Auckland. Youth gang issues have been identified by central government,
council, community boards and residents as an area needing greater intervention
as these activities compromise actual community safety as well as the
perceptions of safety in the areas in which they occur.
This report was
presented to the Community Development and Equity Committee on 11 July 2007,
where it was resolved as follows:
- "That the Community Development and Equity
Committee:
- notes the progress on Auckland City
Council's response to youth gang issues and the establishment of cross-council
coordination focused on the targeted areas;
- supports the joint funding of a community
development worker for Otahuhu by Council and the Ministry of Social Development
for a 3-year period;
- recommends to the Partnerships Committee
that Council contribute $120,000 from the Diversity targeted rate to fund a
community development worker in Otahuhu. The funding will match the contribution
of $120,000 from the Ministry of Social Development for this 3-year project;
- supports Council's membership of the
Auckland Youth Support Network and ongoing advocacy to central government to
ensure that the issues surrounding youth gangs in Avondale, Mt Roskill and
Wesley receive a greater level of funding and priority within the region and
that new initiatives are developed in partnership with Council and the
community;
- notes that a report is scheduled for the
Community Development and Equity Committee for August 2007 on Stage Two of the Otahuhu Recreation Precinct, Swimming Pool and Library;
- invites the Regional Commissioner, Isabel
Evans, a representative from the Ministry of Social Development and Inspector
Jim Wilson from Avondale Police to attend the Public Forum of the August
Community Development and Equity Committee to update the Committee on Youth
Gangs response in Auckland City; and
- notes that a report is to be made to the
Community Development and Equity Committee in early 2008 on options for
enhancing the provision of public information, advice and services in Otahuhu.
- That the report and the committee's
resolutions be forwarded to all community boards for their information."
Recommending that
the report of the Manager, Planning and Policy, dated 25 June 2007, be received,
and that the resolutions of the Community Development and Equity Committee,
meeting held 11 July 2007, be noted.
DISCRETIONARY FUNDING APPLICATIONS
12.1. ONEHUNGA SOCCER AND SPORTS CLUB INCORPORATED
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
Providing the Board with the opportunity to consider an application for
Discretionary Funding from Onehunga Soccer and Sports Club Incorporated seeking
funding of $2,752.10 to assist with the costs associated with a junior youth
seven aside soccer competition.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATIONS
13.1. REQUEST FOR EVENTS FUNDING - ELLERSLIE BUSINESS ASSOCIATION
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
Providing the Board with the opportunity to consider an application for Local
Event Funding from the Ellerslie Business Association seeking funding of $3,000
to assist with the costs associated with the Ellerslie Santa Parade and Street
Party.
Recommending that the Board consider the application.
13.2. REQUEST FOR EVENTS FUNDING - 2007 ONEHUNGA CHRISTMAS LIGHTS
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J Chisholm |
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Democracy Advisor |
9 August 2007 |
This item was considered at the 16 August 2007 meeting of this board where it
was resolved:
" INCLUDETEXT "G:\\Democracy Services\\Community
Boards\\Maungakiekie\\Minutes\\2007\\Open\\Mgkk-160807-opn-mins.doc" r11_1 \*
MERGEFORMAT That this item be deferred until the 19 September
2007 meeting of the Maungakiekie Community Board.
Recommending the item be withdrawn as alternative funding sources are being
investigated.
13.3. REQUEST FOR EVENTS FUNDING - 2008 ORANGA FESTIVAL
Providing the Board with the opportunity to allocate Events Funding for the 2008
Oranga Festival.
13.4. REQUEST FOR EVENTS FUNDING - 2008 ONEHUNGA FESTIVAL
Providing the Board with the opportunity to allocate Events Funding for the 2008
Onehunga Festival.
CHAIRPERSON'S REPORT
Providing the
Chairperson with an opportunity to update the Board on the projects and issues
that she has been involved with since the last meeting.
This is an
information only item and if the Chairperson wishes any action to be taken upon
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing the Board
members with an opportunity to update the Board on the projects and issues they
have been involved with since the last meeting.
This is an
information item only, and if the Board members wish any action to be taken upon
this item, a written report must be provided for inclusion in the agenda.
COUNCILLORS' REPORT
Providing the
Councillors with an opportunity to update the Board on the projects and issues
that they have been involved with since the last meeting.
This is an
information item only and if the Councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
Advising of the
reports requested/pending.
Recommending that
the reports requested/pending for September 2007 be received.
GROUP ACTIVITY REPORTS
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City. Please note
that most of the reports were not available at the time the agenda went to print
and will be available at the September 2007 Board meeting.
Recommending that
the Group Activity Reports for the month of September 2007 be received.
COMMUNITY BOARD ACHIEVEMENT REGISTER
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J Chisholm |
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Democracy Advisor |
12 September 2007 |
Providing the Board
with an opportunity to submit items arising from agenda reports, Boards'
spokesperson reports and general Board activity for inclusion in an Achievement
Register.
Recommending that
the Board consider what, if any, achievements from the meeting will be included
in the Achievement Register.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Janine Chisholm |
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Democracy Advisor |
12 September 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
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C1 |
Proposed Access Through Car Park |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(i)
To enable the council to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, information contained within the
report are subject to negotiations on possible land exchange. |
S48(1)(a)
The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
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