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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

MAUNGAKIEKIE COMMUNITY BOARD

will be held as follows:

Priscilla Steel
DEMOCRACY ADVISOR

Members:

1. APOLOGIES

   An apology has been received from Board Member Olga Brochner.

2. CONFIRMATION OF MINUTES

   The minutes of the Maungakiekie Community Board meeting held on Monday, 12 November 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS AND LIAISONS

   Priscilla Steel
   Democracy Advisor	20 November 2007

   The Board is asked to appoint spokespersons for its various delegated responsibilities as follows:

   •  Transport
   •  Signs and Banners
   •  Trees
   •  Planning Issues
   •  Liquor Licensing
   •  Parks and Recreation
   •  Events
   •  Community Services

   The Board is also asked to consider its liaison roles and appoint spokespersons accordingly:

   •  Auckland and Far North Districts Community Boards Association
   •  Manukau Foreshore Study
   •  Contact with schools
   •  Plunket and Pre-schools
   •  Neighbourhood Watch/Support
   •  Health
   •  Onehunga Senior Citizens
   •  Onehunga Combined Sports Trust
   •  Royal Oak Business Association
   •  Emergency Management
   •  Dogs
   •  Citizens Advice Bureaux – Onehunga
   •  Walkways and cycling
   •  Heritage
   •  Urban design
   •  Libraries
   •  Youth council
   •  Housing [other than pensioner]
   •  Sister City Tomioka

6. NOMINATION OF MAINSTREET REPRESENTATIVES

   Priscilla Steel
   Democracy Advisor	20 November 2007

   The Board is asked to nominate Mainstreet representatives. One Board Member and one Councillor are required for the following Mainstreets:

   •  Ellerslie Mainstreet
   •  Onehunga Mainstreet

7. 2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS

   Lyz Miller
   SLIPS Coordinator	11 November 2007

   The Board is asked to confirm or reassign spokespersons to its 2007/2008 Small Local Improvements Projects, as per the attached list of projects. Those projects whose spokespeople appear in bold italics will need to be re-assigned at the Board meeting.

   [ATTACHMENT 7]

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8. PROVISION FOR URGENT DECISIONS

   Priscilla Steel
   Democracy Advisor	20 November 2007

   The Board does not meet again until 23 January 2008. It is possible that matters may arise between 26 November 2007 and the next Board meeting which require urgent attention. Any decisions would be reported back to the Board at its January 2008 meeting.

   The Board is asked to make provision for any urgent decisions over the summer recess.

9. SCHEDULE OF MEETINGS: 2008 - 2010

   Priscilla Steel
   Democracy Advisor	20 November 2007

   Attaching a proposed schedule of meetings for 2008 to 2010 for ratification.

   [ATTACHMENT 9]

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10. AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP

    Priscilla Steel
    Democracy Advisor	20 November 2007

    The Board is asked whether it wishes to renew its annual membership subscription ($250) to the Auckland Region Community Boards Association, to be funded from its 2007/2008 Discretionary Funding budget.

11. REMUNERATION ALLOCATION FOR 2007/2008

    Priscilla Steel
    Democracy Advisor	20 November 2007

    Attaching a report prepared by the Deputy Mayor for the consideration of the Board.

    The Council, at its meeting held on Thursday, 1 November 2007, considered an item regarding "2007-2010 Committee Structures and Regulatory Responsibilities".

    Attached is the report to council and resolutions for the Board's information.

    Recommending that comments on the proposed remuneration for 2007/2008 be sent to the remuneration working party by 3 December 2007.

    [ATTACHMENT 11, 11A and 11B]

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12. 2007/2008 REMUNERATION RATES

    Priscilla Steel
    Democracy Advisor	20 November 2007

    Attaching a City Vision-Labour alternative proposal to the report of the Deputy Mayor at Item 9.

    Recommending that the Board consider this alternative proposal in conjunction with the report of the Deputy Mayor at Item 5.

    [ATTACHMENT 12]

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13. PUBLIC OPEN SPACE ACQUISITION PLAN

    Priscilla Steel
    Democracy Advisor	20 November 2007

    Providing the report and minutes from the Arts Culture and Recreation Committee meeting held 5 September 2007, advising on the beginning of council's programme to acquire more open space to meet the needs of its growing and changing population. The draft public open space acquisition plan has been developed to provide the policy framework for council's open space acquisition programme, and includes objectives, relating to improving the quality of our parks, strengthening Auckland's park network and increasing park use and enjoyment. It also includes new open space acquisition criteria and priorities which differ to those included in the preliminary draft considered by the Committee in December 2006.

    At its meeting held 5 September 2007, the Arts Culture and Recreation Committee resolved as follows:

    1. That the Arts, Culture and Recreation Committee approve the public open space acquisition plan to provide the policy framework for council's open space acquisition programme.
    2. That the Arts, Culture and Recreation Committee approve the following new open space objectives for inclusion in the open space acquisition plan:

    1. improving the quality of parks;
    2. strengthening Auckland's park network; and
    3. increasing park use and enjoyment.

    3. That the Arts, Culture and Recreation Committee approve the following new open space acquisition priorities for inclusion on the open space acquisition plan:

    1. achieving open space provision standards relating to accessibility, size, quality and capacity;
    2. meeting the needs of growth;
    3. providing opportunities for sports fields;
    4. being sites containing significant natural, cultural, heritage or ecological features or having a coastal component; and
    5. improving safety.

    4. That the Arts, Culture and Recreation Committee approve new open space criteria relating to the four well beings - environmental, social, cultural and economic - for inclusion in the open space acquisition plan.
    5. That the report of the Senior Open Space Planner, dated 13 July2007, and the above resolutions be forwarded to community boardsfor their information.

    Recommending that the report and the resolutions from the Arts Culture and Recreation Committee, dated 5 September 2007, be received.

    [ATTACHMENT 13]

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14. UPDATE ON STATE HIGHWAY 20 MANUKAU HARBOUR CROSSING

    Priscilla Steel
    Democracy Advisor	20 November 2007

    Providing the report and minutes from the Transport and Urban Linkages Committee meeting held 12 September 2007, advising on the progress of the State Highway 20 (SH20) Manukau Harbour Crossing project and advising of the outcomes of the resource consents and notices of requirements lodged by Transit New Zealand.

    At its meeting held 12 September 2007, the Transport and Urban Linkages Committee resolved as follows:

    1. That the Transport and Urban Linkages Committee confirms Council's commitment to work with Transit New Zealand to progress the implementation of the State Highway 20 Manukau Harbour Crossing.
    2. That officers be requested to continue to work with Transit New Zealand and to identify processes and timeframes for an upgraded Gloucester Park interchange.
    3. That officers be requested to continue to work with Transit New Zealand, other agencies and community groups to progress designs for an upgraded Gloucester Park interchange.
    4. That the Transport and Urban Linkages Committee requests officers to intensify work with the Auckland Regional Transport Authority (ARTA), Transit New Zealand and Manukau City Council to identify and provide a rail or other rapid transit link from downtown Auckland to Auckland airport.
    5. That Council advocate to the Auckland Regional Council (ARC) that they include a member of the Maungakiekie Community Board, a Tamaki-Maungakiekie Councillor and a member of The Onehunga Enhancement Society (TOES) on the Auckland Regional Council (ARC) convened State Highway 20 Manukau Harbour Crossing interagency working group.

    Recommending that the report and the resolutions from the Transport and Urban Linkages Committee, dated 12 September 2007, be received.

    [ATTACHMENT 14]

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15. OTAHUHU RECREATION PRECINCT STAGE 2 – SCOPE OF FACILITIES

    Priscilla Steel
    Democracy Advisor	20 November 2007

    Providing the report and minutes from the Community Development and Equity Committee meeting held 12 September 2007, advising on the consultation and research undertaken over the last six months, and seeking endorsement for the scope of the Otahuhu Recreation Precinct Stage 2 project. Council has allocated $22.1 million spread over four years towards the Otahuhu Recreation Precinct for development of a swimming pool, library and open space.

    At its meeting held 12 September 2007, the Community Development and Equity Committee resolved as follows:

    1. That the Community Development and Equity Committee endorse the scope of facilities for the Otahuhu Recreation Precinct stage two project to include:

    Overall

    1. A place for the community to meet, socialise and hold events
    2. The design considers safety, security and reflects the diversity of Otahuhu

    Library

    3. 800m2 non-traditional library which reflects diverse Otahuhu community
    4. Vibrant, light, bright and airy design with subtle spatial separation of zones
    5. Book library – accommodates expanded collection of 25,000 items
    6. Learning zone - 20 computers plus further 8 to 10 computers in the library
    7. Adult zone – newspaper and magazine lounge and small meeting room
    8. Children zone – bold and exciting space which accommodates noisy activities
    9. Youth zone – a living room for youth to read, relax, study and meet friends
    10. Community anchor - display information about the community and the council
    11. Most up to date technology and environmentally sustainable design

    Other amenities

    12. Investigate the feasibility, space requirements and costs to accommodate flexible meeting space, café, child-minding, and outcomes from the Community Development review into the Otahuhu Recreation Precinct.
    13. Progress the most appropriate ways of delivering an information and advisory service in the Otahuhu Recreation Precinct.
    14. Noting the following timeline for the precinct:

    Stage

    Stage	Timeline
    Pre-planning	January - March 2007
    Communication	April 2007
    Scoping research	March – August 2007
    Engage consultants	September – October 2007
    Concept design	November 2007 – February 2008
    Public consultation	March – May 2008
    Design confirmation	June – August 2008
    Detailed Design	September – December 2008
    Planning	October 2008 – February 2009
    Construction tender	March – June 2009
    Construction 24 months	July – June 2011
    Operational issues	July 2009 - June 2010
    Anticipated completion	June 2011

     

    2. That the future location of the Otahuhu Community Centre is confirmed as staying on its current site in High Street, Otahuhu. Within the next four years, a needs assessment for community spaces in Otahuhu is undertaken.
    3. That the Committee notes the Arts, Culture and Recreation Committee considered and endorsed the scope of the swimming pool and public open space components of the Otahuhu Recreation Precinct at its meeting on 5 September 2007.

    Recommending that the report and the resolutions from the Community Development and Equity Committee, dated 12 September 2007, be received.

    [ATTACHMENT 15]

16. BOARD MEMBERS' REPORTS

    16.1. REPORT FROM BRETT CLARK

    Board Member Clark will provide a verbal report at the meeting.

    Recommending that the verbal report from Board Member Clark be received.

    16.2. REPORT FROM LYNN MESSERVY

    Board Member Messervy will provide a verbal report at the meeting.

    Recommending that the verbal report from Board Member Messervy be received.

    16.3. REPORT FROM SIMON RANDALL

    Board Member Randall will provide a verbal report at the meeting.

    Recommending that the verbal report from Board Member Randall be received.

17. COUNCILLOR'S REPORT

    Providing the Councillors with an opportunity to update the Board on the projects and issues that they have been involved with since the election in October.

    Recommending that the verbal updates from Councillors be received.

18. CHAIRPERSON'S REPORT

    The Chairperson, Bridget Graham, will provide a verbal report at the meeting.

    Recommending that the verbal report from the Chairperson be received.

19. DISCRETIONARY FUNDING APPLICATIONS

    19.1. DISCRETIONARY FUNDING - CHILD CONNECTION TRUST

    Providing the Board with the opportunity to consider an application for Discretionary Funding from Eva Scherer for the Child Connection Trust.

    Recommending that the Board consider the application.

    [ATTACHMENT 19.1]

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    19.2. DISCRETIONARY FUNDING - MIGRANT SUPPORT SERVICES

    Providing the Board with the opportunity to consider an application for Discretionary Funding from Saris Nair for the Migrant Support Services.

    Recommending that the Board consider the application.

    [ATTACHMENT 19.2]

    Pages

20. CORRESPONDENCE RECEIVED

    20.1. MIGRANT SUPPORT SERVICES – COMMUNITY BOARD LOCAL FUNDING 2007

    Correspondence from Saras Nair, on behalf of Migrant Support Services Incorporated, has been received, thanking the Maungakiekie Community Board for the contribution received towards health and safety workshops.

    Recommending that the correspondence from the Migrant Support Services Incorporated, dated 19 October 2007, be received.

    20.2. ATTITUDE – ATTITUDE PRESENTATIONS

    Correspondence from Zane Scarborough, on behalf of Attitude Programmes, has been received, thanking the Maungakiekie Community Board for the contribution received towards Attitude Presentations at Onehunga High School.

    Recommending that the correspondence from Attitude, dated 25 October 2007, be received.

    20.3. ONEHUNGA AMATEUR SWIMMING AND LIFE SAVING CLUB – COMMUNITY BOARD LOCAL FUNDING 2007

    Correspondence from Andrea Davies, on behalf of the Onehunga Amateur Swimming and Life Saving Club Incorporated, has been received, thanking the Maungakiekie Community Board and the Hobson Community Board for the contribution received towards the purchase of 'Stretch-Cordz'.

    Recommending that the correspondence from the Onehunga Amateur Swimming and Life Saving Club, dated 26 October 2007, be received.

    [ATTACHMENT 20.3]

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21. REPORTS REQUESTED/PENDING

    Priscilla Steel
    Democracy Advisor	20 November 2007

    Reporting on the reports requested/pending list of the Democracy Advisor, dated 20 November 2007.

    Recommending that the reports requested/pending report of the Democracy Advisor, dated 20 November 2007, be received.

    [ATTACHMENT 21]

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22. GROUP ACTIVITY REPORTS

    Priscilla Steel
    Democracy Advisor	20 November 2007/td>

    Attaching activity reports and statistics from the various groups within Auckland City Council.

    Recommending that the Group Activity Reports for the month of November 2007 be received.

    [ATTACHMENT 22]

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