APOLOGIES
An apology has been received from Board Member Olga
Brochner.
CONFIRMATION OF MINUTES
The minutes of the Maungakiekie Community Board meeting
held on Monday, 12 November 2007 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
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"An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
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(a) |
The local authority by
resolution so decides; and |
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(b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
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(i) |
The reason why the item
is not on the agenda; and |
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(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
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Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
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"Where an item is not on
the agenda for a meeting,- |
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(a) |
That item may be
discussed at that meeting if- |
|
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(i) |
That item is a minor
matter relating to the general business of the local authority; and |
|
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(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
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(b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
At the close of the agenda no requests to speak had been
received.
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS AND LIAISONS
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
The Board is asked to appoint spokespersons for its
various delegated responsibilities as follows:
- Transport
- Signs and Banners
- Trees
- Planning Issues
- Liquor Licensing
- Parks and Recreation
- Events
- Community Services
The Board is also asked to consider its liaison roles and
appoint spokespersons accordingly:
- Auckland and Far North Districts Community Boards Association
- Manukau Foreshore Study
- Contact with schools
- Plunket and Pre-schools
- Neighbourhood Watch/Support
- Health
- Onehunga Senior Citizens
- Onehunga Combined Sports Trust
- Royal Oak Business Association
- Emergency Management
- Dogs
- Citizens Advice Bureaux – Onehunga
- Walkways and cycling
- Heritage
- Urban design
- Libraries
- Youth council
- Housing [other than pensioner]
- Sister City Tomioka
NOMINATION OF MAINSTREET REPRESENTATIVES
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
The Board is asked to nominate Mainstreet
representatives. One Board Member and one Councillor are required for the
following Mainstreets:
- Ellerslie Mainstreet
- Onehunga Mainstreet
2007/2008 SMALL LOCAL IMPROVEMENTS PROJECTS SPOKESPERSONS
|
Lyz Miller |
|
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SLIPS Coordinator |
11 November
2007 |
The Board is asked to confirm or reassign spokespersons
to its 2007/2008 Small Local Improvements Projects, as per the attached list of
projects. Those projects whose spokespeople appear in bold italics will need to
be re-assigned at the Board meeting.
PROVISION FOR URGENT DECISIONS
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
The Board does not meet again until 23 January 2008. It
is possible that matters may arise between 26 November 2007 and the next Board
meeting which require urgent attention. Any decisions would be reported back to
the Board at its January 2008 meeting.
The Board is asked to make provision for any urgent
decisions over the summer recess.
SCHEDULE OF MEETINGS: 2008 - 2010
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Attaching a proposed schedule of meetings for 2008 to
2010 for ratification.
AUCKLAND REGION COMMUNITY BOARDS ASSOCIATION ANNUAL MEMBERSHIP
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
The Board is asked whether it wishes to renew its annual
membership subscription ($250) to the Auckland Region Community Boards
Association, to be funded from its 2007/2008 Discretionary Funding budget.
REMUNERATION ALLOCATION FOR 2007/2008
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Attaching a report prepared by the Deputy Mayor for the
consideration of the Board.
The Council, at its meeting held on Thursday, 1 November
2007, considered an item regarding "2007-2010 Committee Structures and
Regulatory Responsibilities".
Attached is the report to council and resolutions for the
Board's information.
Recommending that comments on the proposed remuneration
for 2007/2008 be sent to the remuneration working party by 3 December 2007.
|
[ATTACHMENT 11, 11A and 11B] |
Pages |
2007/2008 REMUNERATION RATES
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Attaching a City Vision-Labour alternative proposal to
the report of the Deputy Mayor at Item 9.
Recommending that the Board consider this alternative
proposal in conjunction with the report of the Deputy Mayor at Item 5.
PUBLIC OPEN SPACE ACQUISITION PLAN
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Providing the report and minutes from the Arts Culture
and Recreation Committee meeting held 5 September 2007, advising on the
beginning of council's programme to acquire more open space to meet the needs of
its growing and changing population. The draft public open space acquisition
plan has been developed to provide the policy framework for council's open space
acquisition programme, and includes objectives, relating to improving the
quality of our parks, strengthening Auckland's park network and increasing park
use and enjoyment. It also includes new open space acquisition criteria and
priorities which differ to those included in the preliminary draft considered by
the Committee in December 2006.
At its meeting held 5 September 2007, the Arts Culture
and Recreation Committee resolved as follows:
- That the Arts, Culture and Recreation Committee approve the public
open space acquisition plan to provide the policy framework for council's open
space acquisition programme.
- That the Arts, Culture and Recreation Committee approve the following
new open space objectives for inclusion in the open space acquisition plan:
- improving the quality of parks;
- strengthening Auckland's park network; and
- increasing park use and enjoyment.
- That the Arts, Culture and Recreation Committee approve the following
new open space acquisition priorities for inclusion on the open space
acquisition plan:
- achieving open space provision standards relating to accessibility,
size, quality and capacity;
- meeting the needs of growth;
- providing opportunities for sports fields;
- being sites containing significant natural, cultural, heritage or
ecological features or having a coastal component; and
- improving safety.
- That the Arts, Culture and Recreation Committee approve new open space
criteria relating to the four well beings - environmental, social, cultural and
economic - for inclusion in the open space acquisition plan.
- That the report
of the Senior Open Space Planner, dated 13 July2007, and the above
resolutions be forwarded to community boardsfor their information.
Recommending that the report and the resolutions from the
Arts Culture and Recreation Committee, dated 5 September 2007, be received.
UPDATE ON STATE HIGHWAY 20 MANUKAU HARBOUR CROSSING
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Providing the report and minutes from the Transport and
Urban Linkages Committee meeting held 12 September 2007, advising on the
progress of the State Highway 20 (SH20) Manukau Harbour Crossing project and
advising of the outcomes of the resource consents and notices of requirements
lodged by Transit New Zealand.
At its meeting held 12 September 2007, the Transport and
Urban Linkages Committee resolved as follows:
- That the Transport and Urban Linkages Committee confirms Council's
commitment to work with Transit New Zealand to progress the implementation of
the State Highway 20 Manukau Harbour Crossing.
- That officers be requested to continue to work with Transit New
Zealand and to identify processes and timeframes for an upgraded Gloucester Park
interchange.
- That officers be requested to continue to work with Transit New
Zealand, other agencies and community groups to progress designs for an upgraded
Gloucester Park interchange.
- That the Transport and Urban Linkages Committee requests officers to
intensify work with the Auckland Regional Transport Authority (ARTA), Transit
New Zealand and Manukau City Council to identify and provide a rail or other
rapid transit link from downtown Auckland to Auckland airport.
- That Council advocate to the Auckland Regional Council (ARC) that
they include a member of the Maungakiekie Community Board, a Tamaki-Maungakiekie
Councillor and a member of The Onehunga Enhancement Society (TOES) on the
Auckland Regional Council (ARC) convened State Highway 20 Manukau Harbour
Crossing interagency working group.
Recommending that the report and the resolutions from the
Transport and Urban Linkages Committee, dated 12 September 2007, be received.
OTAHUHU RECREATION PRECINCT STAGE 2 – SCOPE OF FACILITIES
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Providing the report and minutes from the Community
Development and Equity Committee meeting held 12 September 2007, advising on the
consultation and research undertaken over the last six months, and seeking
endorsement for the scope of the Otahuhu Recreation Precinct Stage 2 project.
Council has allocated $22.1 million spread over four years towards the Otahuhu
Recreation Precinct for development of a swimming pool, library and open space.
At its meeting held 12 September 2007, the Community
Development and Equity Committee resolved as follows:
- That the Community Development and Equity Committee endorse the scope
of facilities for the Otahuhu Recreation Precinct stage two project to include:
Overall
- A
place for the community to meet, socialise and hold events
- The design considers safety, security and reflects the diversity of Otahuhu
Library
- 800m2 non-traditional library which reflects diverse Otahuhu community
- Vibrant, light, bright and airy design with subtle spatial separation of zones
- Book library – accommodates expanded collection of 25,000 items
- Learning zone - 20 computers plus further 8 to 10 computers in the library
- Adult zone – newspaper and magazine lounge and small meeting room
- Children zone – bold and exciting space which accommodates noisy activities
- Youth zone – a living room for youth to read, relax, study and meet friends
- Community anchor - display information about the community and the council
- Most up to date technology and environmentally sustainable design
Other amenities
- Investigate the feasibility, space requirements and costs to accommodate
flexible meeting space, café, child-minding, and outcomes from the Community
Development review into the Otahuhu Recreation Precinct.
- Progress the most appropriate ways of delivering an information and advisory
service in the Otahuhu Recreation Precinct.
- Noting the following timeline for the precinct:
Stage
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Stage |
Timeline |
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Pre-planning |
January - March 2007 |
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Communication |
April 2007 |
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Scoping research |
March – August 2007 |
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Engage consultants |
September – October 2007 |
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Concept design |
November 2007 – February 2008 |
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Public consultation |
March – May 2008 |
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Design confirmation |
June – August 2008 |
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Detailed Design |
September – December 2008 |
|
Planning |
October 2008 – February 2009 |
|
Construction tender |
March – June 2009 |
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Construction 24 months |
July – June 2011 |
|
Operational issues |
July 2009 - June 2010 |
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Anticipated completion |
June 2011 |
- That the future location of the Otahuhu Community Centre is confirmed
as staying on its current site in High Street, Otahuhu. Within the next four
years, a needs assessment for community spaces in Otahuhu is undertaken.
- That the Committee notes the Arts, Culture and Recreation Committee
considered and endorsed the scope of the swimming pool and public open space
components of the Otahuhu Recreation Precinct at its meeting on 5 September
2007.
Recommending that the report and the resolutions from the
Community Development and Equity Committee, dated 12 September 2007, be
received.
BOARD MEMBERS' REPORTS
16.1. REPORT FROM BRETT CLARK
Board Member Clark will
provide a verbal report at the meeting.
Recommending that the verbal
report from Board Member Clark be received.
16.2. REPORT FROM
LYNN MESSERVY
Board Member Messervy will
provide a verbal report at the meeting.
Recommending that the verbal
report from Board Member Messervy be received.
16.3. REPORT FROM
SIMON RANDALL
Board Member Randall will
provide a verbal report at the meeting.
Recommending that the verbal
report from Board Member Randall be received.
COUNCILLOR'S REPORT
Providing the Councillors with an opportunity to update
the Board on the projects and issues that they have been involved with since the
election in October.
Recommending that the verbal updates from Councillors be
received.
CHAIRPERSON'S REPORT
The Chairperson, Bridget Graham, will provide a verbal
report at the meeting.
Recommending that the verbal report from the Chairperson
be received.
DISCRETIONARY
FUNDING APPLICATIONS
19.1. DISCRETIONARY FUNDING - CHILD CONNECTION TRUST
Providing the Board with the
opportunity to consider an application for Discretionary Funding from Eva
Scherer for the Child Connection Trust.
Recommending that the Board
consider the application.
19.2. DISCRETIONARY
FUNDING - MIGRANT SUPPORT SERVICES
Providing the Board with the
opportunity to consider an application for Discretionary Funding from Saris Nair
for the Migrant Support Services.
Recommending that the Board
consider the application.
CORRESPONDENCE RECEIVED
20.1. MIGRANT SUPPORT SERVICES – COMMUNITY BOARD LOCAL FUNDING 2007
Correspondence from Saras
Nair, on behalf of Migrant Support Services Incorporated, has been received,
thanking the Maungakiekie Community Board for the contribution received towards
health and safety workshops.
Recommending that the
correspondence from the Migrant Support Services Incorporated, dated 19 October
2007, be received.
20.2. ATTITUDE –
ATTITUDE PRESENTATIONS
Correspondence from Zane
Scarborough, on behalf of Attitude Programmes, has been received, thanking the
Maungakiekie Community Board for the contribution received towards Attitude
Presentations at Onehunga High School.
Recommending that the
correspondence from Attitude, dated 25 October 2007, be received.
20.3. ONEHUNGA
AMATEUR SWIMMING AND LIFE SAVING CLUB – COMMUNITY BOARD LOCAL FUNDING 2007
Correspondence from Andrea
Davies, on behalf of the Onehunga Amateur Swimming and Life Saving Club
Incorporated, has been received, thanking the Maungakiekie Community Board and
the Hobson Community Board for the contribution received towards the purchase of
'Stretch-Cordz'.
Recommending that the
correspondence from the Onehunga Amateur Swimming and Life Saving Club, dated 26
October 2007, be received.
REPORTS REQUESTED/PENDING
|
Priscilla Steel |
|
|
Democracy Advisor |
20 November
2007 |
Reporting on the reports requested/pending list of the
Democracy Advisor, dated 20 November 2007.
Recommending that the reports requested/pending report of
the Democracy Advisor, dated 20 November 2007, be received.
GROUP ACTIVITY REPORTS
|
Priscilla Steel |
|
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Democracy Advisor |
20 November 2007/td>
|
Attaching activity reports and
statistics from the various groups within Auckland City Council.
Recommending that the Group Activity
Reports for the month of November 2007 be received.
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