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Maungakiekie Community Board
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OPEN AGENDA

 I hereby give notice that a meeting of the

MAUNGAKIEKIE COMMUNITY BOARD

will be held as follows:

DATE: Thursday, 19 June 2008
TIME: 6:00 pm
VENUE: Onehunga Community Centre
  83 Church Street
  Onehunga
Priscilla Steel
DEMOCRACY ADVISOR

Members:

Ms Bridget Graham Chairperson
Mr Brett Clark Deputy Chairperson
Ms Olga Brochner
Ms Lynn Messervy
Mr Simon Randall
Cr Peseta Sam Lotu-Iiga
Cr Richard Northey, ONZM

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Maungakiekie Community Board meeting held on Thursday, 15 May 2008 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    At the close of the agenda no requests to speak had been received.

  5. Top GROTTO STREET RESERVE NAMING

    Elizabeth Parkin  
    Senior Open Space Planner 20 May 2008

    Reporting on the site located at 36 Grotto Street, Onehunga, which was purchased by Auckland City Council in 2007. The site contains a significant volcanic feature of geological and ecological significance, as well as making an invaluable contribution to open space for the local community.

    The intention is to classify the site as a reserve, and allow for the development of a unique neighbourhood reserve. As a first step in the development of the reserve, council is planning to name the site through a community consultation process and requests community board representation. It is proposed that a name for the site will be formalised by November 2008.

    Recommending that the Board endorse the initiation of the naming process for the site located at 36 Grotto Street, Onehunga and appoint a board member to work with council officers to assist in the process.

    [ATTACHMENT 5] Pages 1-4

  6. Top SLIPS PROJECT UPDATE  

    Dawn Bardsley  
    SLIPs Coordinator 9 June 2008

    Attaching a list of projects for the Board's consideration for preliminary approval and vetting. The Board has an amount of $1,200,000 available for the 2007-2010 term.

    Recommending that the Board consider which projects should proceed to being vetted by relevant council officers for stage two - scoping, and nominate a spokesperson for each project.

    [ATTACHMENT 6] Pages 5-46

  7. Top NOTICE OF MOTION - GRAFFITI ISSUES IN ROYAL OAK

    Olga Brochner  
    Board Member 13 June 2008

    Providing a Notice of Motion that seeks the Board's support for options to resolve graffiti problems in the Royal Oak area.

    Recommending that the Board nominate a SLIPs project for anti graffiti murals for the affected areas in Royal Oak

    [ATTACHMENT 7] Pages 47-48

  8. Top DISTINGUISHED CITIZEN AWARD

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    Advising of the initiative to recognise the contributions of the citizens of Auckland.

    Recommending that Board Member nominations and relevant supporting information be referred to the Democracy Advisor.

  9. Top DISCRETIONARY FUNDING APPLICATION - FRIENDS OF ONEHUNGA COMMUNITY HOUSE INC.

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    Attaching an application from the Friends of Onehunga Community House Inc. seeking funding of $1,000 towards costs associated with running the Kidz Café.

    Recommending that the Board consider the application.

    [ATTACHMENT 9] Pages 49-54

    INFORMATION ITEMS

  10. Top ROYAL COMMISSION AUCKLAND CITY COUNCIL SUBMISSION

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    At its meeting held on 17 April 2008, Council considered a report on the submission to the Royal Commission on Auckland Governance. Council resolved:

    1. That council having regard to:
      • the current issues in the region being a lack of leadership, duplication of functions, funding inefficiencies, fragmented decision making and the lack of a regional framework
      • the agreed submission approach and six key drivers adopted on 28 February 2008
      • approve a submission being made to the Royal Commission that delivers the following outcomes:
      • a focus on people, places and Auckland's future
      • local neighbourhood leadership, advocacy and decision making
      • innovative ways of connecting with citizens and with council
      • accountable and visible elected representatives
      • an integrated planning framework connecting the region, its distinctive areas and local neighbourhoods
      • coordinated infrastructure planning, investment and delivery
      • efficient and cost-effective service delivery and customer service excellence
      • an adaptable and future orientated governance approach
    2. That the recommendations contained in the Regional Governance Committee report No. 02/2008 be noted ie:
    Submission to the Royal Commission on Auckland Governance
    1. That the Auckland City Council submission to the Royal Commission supports the following outcomes, which were discussed at the councillor workshop on 10 April 2008:
      • establishment of a single legal entity for the Auckland region - Greater Auckland Council
      • Greater Auckland Mayor, elected at large
      • the composition of the Greater Auckland Council being based on wards/communities of interest to be confirmed by the Local Government commission
      • the Greater Auckland Council be comprised of approximately 21 Community Councillors, 8 Regional Councillors, at large, 2 per area and Greater Auckland Mayor or approximately 30 Community Councillors
      • establishment of an Executive Committee within the Greater Auckland Council
      • the composition of the Executive Committee being:
      • Greater Auckland Mayor
      • Standing Committee Chairs
      • establishment of four Area Committees and Chair appointed from area committee members
      • establishment of Neighbourhood Boards for each ward/community of interest, to be confirmed by Local Government commission
      • representation on Neighbourhood Boards being, four ward based elected representatives and the Greater Auckland Council ward councillor and they will elect a chair from among their members
      • Neighbourhood Boards being given responsibility for recommending their neighbourhood plan including capital spending in their area
      • a representative from Great Barrier is to be at least one member of the Hauraki Gulf Neighbourhood Board
      • Greater Auckland Council councillors having a community constituency office in the ward and an ability to engage 'neighbourhood advocates'
      • ability for the Greater Auckland Council to appoint advisory boards/committees and Council Controlled Organisations
      • establishment of Greater Auckland Council Mana Whenua committee, based on the work currently being undertaken in the region as part of the Regional Sustainable Development Forum (RSDF)
      • regional planning framework elements being:
      • regional spatial plan (30 year timeframe)
      • area plans (10 year timeframe)
      • regional prioritised investment plan (10 year timeframe)
      • neighbourhood plans (3-5 year rolling programme).
    2. That the Regional Governance Committee be delegated to work with officers on final editorial changes.
    3. That the Regional Governance Committee be requested to communicate Council's position and seek feedback from the community to inform Council's public hearing presentation to the Royal Commission.
    1. That the report by Manager Strategy dated 17 April entitled "Submission to Royal Commission on Auckland Governance" be received.
    2. That the Auckland city council submission recommend a unitary authority for the Greater Auckland region as the best option to improve governance and address the present and future challenges the region faces (see Attachment 1 to the Manager Strategy's report dated 17 April 2008 entitled "Submission to Royal Commission on Auckland Governance").
    3. That Council approve the key features of its recommended governance approach to the Royal Commission as:
      1. the establishment of a unitary authority for the Auckland region - Greater Auckland council
      2. Greater Auckland Mayor, elected at large
      3. the composition of the Greater Auckland Council being based on wards/communities of interest to be confirmed by the Local Government commission
      4. the Greater Auckland Council being comprised of approximately 30 councillors, subject to confirmation by the Local Government commission
      5. establishment of an Executive Committee within the Greater Auckland Council
      6. the composition of the Executive Committee being:
        • Greater Auckland Mayor
        • Standing Committee Chairs
      7. establishment of four Area Committees and Chair appointed from area committee members
      8. establishment of Neighbourhood Boards for each ward/community of interest, to be confirmed by Local Government commission.
      9. representation on Neighbourhood Boards being, four ward based elected representatives and the Greater Auckland Council ward councillor.
      10. the Neighbourhood Board Chair being appointed from the Neighbourhood Board members
      11. in recognition of the unique issues facing the Hauraki Gulf, the establishment of a Hauraki Gulf Neighbourhood Board
      12. having at least one of the four elected representative positions on the Hauraki Gulf Neighbourhood Board being allocated to a Great Barrier elected representative
      13. Neighbourhood Boards being given responsibility for recommending their Neighbourhood Plan, including capital spending in their area
      14. Greater Auckland councillors having a community constituency office in the ward and an ability to engage 'neighbourhood advocates' on local issues and/or matters included in the Area and Neighbourhood plans
      15. ability for the Greater Auckland Council to appoint advisory boards/committees and Council Controlled Organisations
      16. establishment of Greater Auckland Council Mana Whenua committee, based on the work currently being undertaken in the region as part of the Regional Sustainable Development Forum (RSDF)
      17. a regional planning framework comprising:
        • regional spatial plan (30 year timeframe)
        • area plans (10 year timeframe)
        • Greater Auckland council prioritised investment plan (10 year timeframe)
        • neighbourhood plans (3-5 year rolling programme).
    4. That Council adopt the attached draft submission as its submission to the Royal Commission on Auckland Governance, delegating to the Regional Governance Committee the authority to make any minor editorial and typographic changes.
    5. That the Regional Governance Committee be requested to communicate Council's position and seek feedback from the community to inform Council's public hearing presentation to the Royal Commission.

    Recommending that the information be noted.

    The draft submission to the Royal Commission is based on a previous draft submission and workshop feedback; and a full report can be requested from your Democracy Advisor.

  11. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    At its meeting held on 11 June 2008, the Arts, Culture and Recreation Committee considered a report on the proposed list of town centres to receive the enhanced street cleaning orderly services . The Committee resolved:

    1. A.That the orderly services be extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers, using the criteria of:
      1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);
      2. the known cleaning demand for the area;
      3. the presence of existing orderly services;
      4. the suitability of any existing orderly services in maintaining service standards; and
      5. the area has been identified for growth or intensification.
    2. That further orderly deployment, to address the demands experienced in other town centres, be considered as part of the 2009/2010 LTCCP review.
    3. That the above resolutions and report of the Manager, Street Amenity Services, dated 27 May 2008, be forwarded to all community boards for their information.

    Recommending that the information and attached report be noted.

    [ATTACHMENT 11] Pages 55-64

  12. Top ONEHUNGA IS A CRITICAL HUB FOR THE AUCKLAND TRANSPORT SYSTEM (ROAD AND RAIL) - COLIN TUNICLIFFE, THE ONEHUNGA ENHANCEMENT SOCIETY (TOES)

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    At its meeting held on 7 May 2008, the Transport Committee considered presentation from Jim Jackson and Colin Tunicliffe from The Onehunga Enhancement Society and the Chairperson of the Maungakiekie Community Board. The Committee resolved:

    1. That the presentation from Jim Jackson, Chairman and Colin Tunicliffe of The Onehunga Enhancement Society and Bridget Graham, Chairperson Maungakiekie Community Board, be noted and that the Transport Committee notes the resolutions of the City Development Committee meeting held on 10 April 2008 which addressed integrated planning for the Onehunga area.
    2. That the presentation from The Onehunga Enhancement Society (TOES) be forwarded to officers for consideration in the report to the City Development Committee with a copy to the Transport Committee and Arts Culture and Recreation Committee for information.

    Recommending that the information be noted.

  13. Top ADVISOR'S REPORT

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    Providing the Board with an update on transport safety and other issues affecting the Maungakiekie Ward.

    Recommending that the information be noted.

    [ATTACHMENT 13] Pages 65-66

  14. Top CHAIRPERSON'S REPORT

    Providing the Chairperson with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    [ATTACHMENT 14] Pages 67-92

  15. Top BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

  16. Top COUNCILLORS' REPORTS

    Providing the councillors with an opportunity to update the Board on the projects and issues that they have been involved with since the last meeting.

  17. Top REPORTS REQUESTED/PENDING

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    Attaching the reports requested/pending list of the Democracy Advisor, dated 12 June 2008.

    Recommending that the report be received.

    [ATTACHMENT 17] Pages 93-94

  18. Top GROUP ACTIVITY REPORTS

    Priscilla Steel  
    Democracy Advisor 12 June 2008

    Attaching activity reports and statistics from the various groups within Auckland City Council for the month of May for the Boards information.

    Recommending that the Group Activity Reports for the month of May 2008 be received.

    [ATTACHMENT 18] Pages 95-106
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