APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Maungakiekie Community Board meeting held on Thursday 21 August
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. ELLERSLIE SANTA PARADE AND STREET PARTY - CHRISTINE FOLEY, ELLERSLIE BUSINESS ASSOCIATION
Christine Foley, representing the Ellerslie Business Association and the
Ellerslie Community Arts Trust, will be in attendance to address the Board in
support of her Local Event Funding application for costs associated with the
Ellerslie Santa Parade and Street Party. This application will be considered
under item 10.1 on this agenda.
4.2. PUBLIC SAFETY AND POLICING ISSUES ON ONE TREE HILL - MICHAEL AYRTON, SENIOR SERGEANT WENDY SPILLER AND GORDON CAMPBELL
Michael Ayrton, Director, Cornwall Park Trust Board, Senior Sergeant Wendy
Spiller, Newmarket Police, and Gordon Campbell, Community Constable, Epsom
Police, will be in attendance to address the Board regarding public safety and
policing issues on the summit of One Tree Hill. A report on this issue will
also be discussed under item 5 on this agenda.
CCTV AND STRENGTHENED POLICING OPTION - SUMMIT OF ONE TREE HILL
| Tony Hartnett |
|
| Parks Adviser, Volcanic Landscapes |
9 September 2008 |
Tony
Hartnett, Parks Adviser, Volcanic Landscapes, will be in attendance to speak to
this item.
Reporting on investigations that have been carried out to find a long-term
solution to the problem of antisocial behaviour at the summit of One Tree Hill
at night. Officers have considered the use of CCTV cameras at the summit, used
as a tool to assist the police to make their patrol car response more
effective. It was also necessary to do further investigation into the use of a
gate as a potential solution, located at the road junction in front of the
Sorrento function centre. The long-term strategy suggested by the Board at its
17 July 2008 meeting is referred to as Option A. In investigating this option,
information has been collected from the police, an expert in the use of CCTV and
monitoring, and the residents of two local houses closest to the bottom of the
summit road. It is likely that the technical demands of having cameras at the
summit can be overcome, however there is likely to be ongoing damage to the
cameras, which will cost significant money to repair. The report from the
police on the workability of the CCTV-based proposal explains why the use of
this technology on the summit would not change their response time, as they
would not give any higher priority to calls for the summit than at present.
The
capital cost of setting up all of the equipment would be approximately $66,000,
and operating costs would be more than $28,000 per year. The total costs of the
CCTV based system are much higher than options which use a gate to close the
summit, while the benefits to the public of keeping the summit open throughout
the night are negligible. The advice received clearly indicates that the
CCTV-based option will not solve the problem, because it will not guarantee any
increase in the capability of the police to respond to calls for the summit. An
alternative to the CCTV option, referred to as Option B, has two gates located
at the Sorrento junction with a few strategically placed bollards. One of the
gates would have an electronic operating device to allow residents on the west
side of the domain to access their houses at night. The advantages of Option B
would be:
- the summit, the western
car park and the section of road east of Sorrento would no longer be available
for antisocial behaviour;
- the antisocial people
and their cars would have to turn around at the Sorrento junction, so that they
would only have access to the lower part of the domain; and
- the two resident
families could continue to use the road at night.
Recommending that the Board recommends to the Arts, Culture and Recreation
Committee that approval be given to closing the summit of One Tree Hill at night
between 11:00pm and 7:00am in order to stop the increasing level of antisocial
behaviour; and that when required for public holidays and events, the summit
road opening time be extended and publicly notified.
COMMUNITY BOARD LOCAL FUNDING 2008
| Brenda Massey |
|
| Programme Adviser - Funding |
2 September 2008 |
Graeme Dykes, Community Services Adviser, will be in attendance to speak to this
item.
Reporting on the allocation of grants from the 2008 Community Board Local Fund.
The two eligibility criteria that guide the allocation of these grants are:
- A group's membership
and/or application must benefit no more than two community board areas, and
- Applications must
support the processes and activities that enable people to get together and work
to improve their communities.
The
Community Board Local Fund has a budget of $259,800. Of this, the Maungakiekie
Community Board has $25,000 to allocate to community groups operating in its
area. Twenty-seven applications were made to the Maungakiekie Community Board
from 26 groups requesting $50,527.65. A meeting was held on 26 August with the
community board spokespersons who have recommended allocations totalling
$25,000.
Recommending that the recommendations for grants totalling $25,000 from the
Community Board Local Fund 2008, as in Appendix One, be approved.
GREAT SOUTH ROAD CYCLING IMPROVEMENTS
| Daniel Newcombe |
|
| Senior Transport Planner |
10 September 2008 |
Daniel Newcombe, Senior Transport Planner, will be in attendance to speak to
this item.
Reporting on the final component of the Ellerslie Walking and Cycling Area Plan,
in which council has developed designs for a short section of cycle lanes along
Great South Road between Marei Street and Main Highway. The proposed cycle
lanes will provide a safe space for cyclists on Great South Road and form part
of the regional cycle network, linking to other walking and cycling initiatives
in the surrounding area. As there is sufficient road width in the area, it is
proposed to build cycle lanes next to existing parking lanes. There will be no
changes to existing on-street parking or traffic capacity.
Public consultation was undertaken in March/April this year and only six
responses were received from the approximately 200 letters delivered to
residents and businesses adjacent to the proposed route. The six responses
raised only minor issues which have been accommodated into the revised design.
There were no issues raised around parking removal, as has been the case with
previous cycle lane projects. The designs are budgeted for within the Plan's
current programme and would be implemented once the contractors have completed
the already approved components elsewhere in Ellerslie. As the proposed cycle
lanes do not affect traffic or parking and only minor issues have been raised
through public consultation, it is recommended that the Board endorse the plans
as the last component of the Ellerslie Walking and Cycling Area Plan.
Recommending that the Board endorse the implementation of the proposed Great
South Road cycle lanes between Marei Street and Main Highway as the final
component of the Ellerslie Walking and Cycling Area Plan.
DOG ACCESS TO BEACHES
| Colin Craig |
|
| Senior Planner |
4 September 2008 |
Reporting on the review of off-leash dog exercise areas begun by council in
September 2007. On 28 February 2008, council adopted a draft dogs policy and
draft dog control bylaw for consultation under the Local Government Act 2002.
These documents were publicly advertised on 31 March 2008 and submissions closed
on 2 May 2008. A total of 266 submissions were received and the hearing of
verbal submissions by the hearings panel occurred over three days in late May
and early June. No changes to the provisions regarding beach access were
proposed when the draft bylaw and policy were advertised. However, a number of
dog owners suggested in submissions that council should adopt more liberal
provisions for dog access. Approximately 5% of submitters wanted stricter dog
controls in public places.
As a
result of submissions and deliberations, the hearings panel would like all
community boards to indicate whether or not they believe:
- there are any beaches
within their area that should be available at some time during the day during
the summer period for off-leash exercise, and/or
- there should be a
specific dog beach/beaches on the isthmus available for dogs all the time.
The
hearings panel would also like to hear of any other issues the boards may have
concerning dogs on beaches. The recommendations of the community boards will
not be able to be given effect without further public consultation because of
the requirements of the Local Government Act 2002 and the Dog Control Act 1996.
Once the panel has heard from the community boards on this matter it will be
making a recommendation to Council on this matter and the timing of any further
consultation required.
Recommending that the Board make a recommendation to the dog policy and dog
control bylaw hearings panel by 30 September 2008, as to whether or not there
are any beaches within their area that should be available at some time during
the day during the summer period for off-leash exercise, and/or there should be
a specific dog beach/beaches on the isthmus available for dogs all the time, or
if there are any other issues the Board may have concerning dogs on beaches.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the following criteria:
- projects should
directly benefit the local community;
- funds granted should
generally be used to 'top up' funds already gathered; and
- applications must
include full details of the project and budget.
Applications for
retrospective costs will not be considered.
9.1. NANDAN (AN INDIAN BENGALI ASSOCIATION)
| Eric Perry |
|
| Democracy Advisor |
9 September 2008 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from Nandan (an Indian Bengali Association), seeking funding of
$300 for costs associated with the purchase of lights and props for a three-day
"Festival of Lights" event.
Recommending that the Board consider the application.
LOCAL EVENTS FUNDING APPLICATIONS
Local Event Funding applications should comply with the following criteria:
- the funding must be used for running an actual event;
- the event must be free (have no cover charge in any form);
- the event must be held in a public place (e.g. park, beach, etc);
- the event must be open to anyone who wishes to attend and not restricted to
particular sectors of the community;
- the event must not be solely for commercial gain or fundraising purposes
(e.g. must have a significant 'free event' component);
- applications for event funding must not be retrospective at the point of
decision making (e.g. the event has already been held and funding would be a
reimbursement); and
- the event must be local in nature and can receive funding from no more than
two community boards.
10.1. ELLERSLIE COMMUNITY ARTS TRUST - ELLERSLIE SANTA PARADE AND STREET PARTY
| Eric Perry |
|
| Democracy Advisor |
9 September 2008 |
Attaching for the Board's consideration an application for a Local Events
Funding grant from the Ellerslie Community Arts Trust, seeking funding of $4,000
for cost associated with the annual Ellerslie Santa Parade and Street Party.
Recommending that the Board consider the application.
CHAIRPERSON'S REPORT
Attaching for the Board's information a report from the Chairperson outlining
the projects and issues she has been involved with since the August meeting.
Recommending that the report from the Chairperson be received.
BOARD MEMBERS' REPORTS
12.1. REPORT FROM BRETT CLARK
Board member Clark will table a written report at the meeting.
Recommending that the verbal report of Board member Clark be received.
12.2. REPORT FROM OLGA BROCHNER
Board member Brochner will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Brochner be received.
12.3. REPORT FROM LYNN MESSERVY
Board member Messervy will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Messervy be received.
12.4. REPORT FROM SIMON RANDALL
Board member Randall will provide a verbal report at the meeting.
Recommending that the verbal report of Board member Randall be received.
COUNCILLORS' REPORTS
13.1. REPORT FROM COUNCILLOR NORTHEY
Attaching for the Board's information a report from Councillor Northey outlining
the projects and issues he has been involved with since the August meeting.
Recommending that the report from Councillor Northey be received.
13.2. REPORT FROM COUNCILLOR LOTU-IIGA
Councillor Lotu-Iiga will provide a verbal report at the meeting.
Recommending that the verbal report from Councillor Lotu-Iiga be received.
13.3. REPORT FROM COUNCILLOR BOYLE
Councillor Boyle will provide a verbal report at the meeting.
Recommending that the verbal report from Councillor Boyle be received.
13.4. REPORT FROM COUNCILLOR CHRISTIAN
Councillor Christian will provide a verbal report at the meeting.
Recommending that the verbal report from Councillor Christian be received.
REPORTS REQUESTED/PENDING
| Eric Perry |
|
| Democracy Advisor |
9 September 2008 |
Attaching the reports requested/pending list of the Democracy Advisor, dated 9
September 2008.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Eric Perry |
|
| Democracy Advisor |
9 September 2008 |
Attaching activity reports and statistics from the various groups within
Auckland City Council for the month of August for the Board's information.
Recommending that the Group Activity Reports for the month of August 2008 be
received.
