APOLOGIES
An
apology has been received from Board member Clark for non-attendance due to
council business.
CONFIRMATION OF MINUTES
The
minutes of the Maungakiekie Community Board meeting held on Thursday, 19
February 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. ELLERSLIE TOWN HERITAGE WALK BROCHURE AND ARTerslie SCHOOL ART EXHIBITION - CHRISTINE FOLEY, ELLERSLIE BUSINESS ASSOCIATION
Christine Foley, town centre manager, Ellerslie Business Association, will be in
attendance to address the Board in support of her Discretionary Funding grant
applications for funding towards a reprint of the Ellerslie Town Heritage Walk
brochure, and for costs associated with the ARTerslie School Art
Exhibition to be held from 21-22 July 2009. These applications will be
considered under item 9.1 and 9.2 respectively on this agenda.
DEPUTATION - SENIOR SERGEANT HIRONE WARETINI, NZ POLICE
Senior Sergeant Hirone Waretini, NZ Police, will be in attendance to address the
Board regarding crime, vehicular accident issues and major police operations
within in the ward. Also providing Board members an opportunity to raise any
issues or queries regarding police matters arising over the past months.
GRANT OF NEW LEASE - SHANTI NIWAS CHARITABLE TRUST INC.
| Kim O'Neill |
|
| Lease coordinator |
5 January 2009 |
(This item was deferred at the 29 January 2009 Board meeting.)
Reporting on the grant of a new lease to Shanti Niwas Charitable Trust Inc., at
3 Rowe Street, Rowe Reserve, Onehunga which was available for lease to a
community group. The building is owned by council and was advertised in the
local papers and through a mailout to community groups. An assessment of the
completed applications was undertaken and a thorough interval evaluation process
was applied. The process involved assessing the group's fit with the lease
policy, membership, sustainability, usage, group's purpose, financial
sustainability, ability to share with other community groups and the best
strategic fit for this facility.
Recommending that the Board
recommend to the Arts, Culture and Recreation Committee the granting of a new
lease to Shanti Niwas Charitable Trust Inc., 3 Rowe Street, Rowe Reserve,
Onehunga on the following terms and conditions:
- Term - five years commencing 1 February 2009;
- Rights of renewal - two rights of renewal each of five years;
- Rent - $500.00 plus GST per annum;
- All other terms and conditions per Auckland City Council's Community and
Recreation Lease Policy.
SLIPS PROGRAMME UPDATE MARCH 2009
| Julia Goh |
|
| SLIPs programme leader |
10 March 2009 |
Providing a summary of current SLIPs projects and financial information.
Recommending that the information be received.
SLIPS DECISIONS REPORT MARCH 2009
| Karen Yates |
|
| SLIPs portfolio leader |
12 March 2009 |
Attaching a spreadsheet with all current SLIPs project proposals for
consideration by the Board.
Recommending that the Board consider the proposals.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding
applications should comply with the following criteria:
- projects should
directly benefit the local community;
- funds granted
should generally be used to 'top up' funds already gathered; and
- applications must
include full details of the project and budget.
Applications for
retrospective costs will not be considered.
9.1. ELLERSLIE TOWN HERITAGE WALK BROCHURE
| Eric Perry |
|
| Democracy advisor |
12 March 2009 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Ellerslie Business Association for costs associated with
the production of the Ellerslie Town Heritage Walk brochure.
9.2. ARTerslie SCHOOL ART EXHIBITION
| Eric Perry |
|
| Democracy advisor |
12 March 2009 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Ellerslie Business Association, seeking costs associated
with the administration of the ARTerslie School Art Exhibition to be held
from 21-22 July 2009.
2009 ANZAC DAY
| Eric Perry |
|
| Democracy advisor |
10 March 2009 |
The
Board is asked to consider whether it wishes to allocate funding for this year's
ANZAC Day services.
Recommending that the Board allocate funding from its 2008/2009 Discretionary
Funding budget to the Onehunga Returned Services Association to assist with
costs associated with the 2009 ANZAC Day services.
LONG-TERM COUNCIL COMMUNITY PLAN (LTCCP)
| Eric Perry |
|
| Democracy advisor |
10 March 2009 |
The
Board is asked to consider whether it wishes to make a submission regarding the
Long-Term Council Community Plan (LTCCP), which opens for consultation on 17
April 2009. Also attaching for the Board's information a memorandum from the
Democracy advisor for the Finance and Strategy Committee, dated 27 February
2009, advising of dates for public consultation forums regarding council's Ten
Year Plan document.
Recommending that the Board nominate a working party to prepare its submission
on the Long-Term Council Community Plan (LTCCP), and that the memorandum from
the Democracy advisor for the Finance and Strategy Committee, dated 27 February
2009, advising of dates for public consultation forums regarding council's Ten
Year Plan document be received.
REMUNERATION POOL 2009/2010 - EXPENSE AND REIMBURSEMENT POLICY
| Marlene Skelton |
|
| Support services manager |
7 March 2009 |
Attaching for the Board's
information a report which will be considered by the Remuneration Working Party
at its meeting on 7 April 2009. The Remuneration Authority has advised that
council's remuneration pool has increased, and that council has been granted an
extension of time until 8 May 2009 to have its recommendation lodged. The
increase to the overall pool is 3% being $48,056. Other changes that increase
the pool are:
- change in use of vehicle
by the Mayor;
- reduction in the number of
filled positions remunerated above the base structure; and
- an anticipated 30%
carry-over of the meeting fee pool.
These combine to give a total of $165,208 available for allocation to honorarium
and the meeting fee pool. Feedback is sought from the Board by 9am on Monday 30
March 2009 and can be sent to the Democracy advisor for submission to the
Remuneration Working Party.
Recommending that the report of the Support services manager, dated 7 March
2009, be considered.
CHAIRPERSON'S REPORT
Attaching for the Board's information a report from the Chairperson outlining
the projects and issues she has been involved with since the November meeting.
Recommending that the Chairperson's report be received.
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board on projects and
issues they have been involved with since the 19 February 2009 meeting.
[Note: This is an information item and if a Board member wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
COUNCILLORS' REPORTS
Providing Councillors with an opportunity to update the Board on projects and
issues they have been involved with since the 19 February 2009 meeting.
[Note: This is an information item and if a Councillor wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
REPORTS REQUESTED/PENDING
| Eric Perry |
|
| Democracy advisor |
10 March 2009 |
Attaching the reports requested/pending list of the Democracy advisor, dated 10
March 2009.
Recommending that the reports requested/pending list be received.
GROUP ACTIVITY REPORTS
| Eric Perry |
|
| Democracy advisor |
10 March 2009 |
Attaching activity reports and statistics from the various groups within council
for the February 2009 period for the Board's information.
Recommending that the group activity reports for the February 2009 period be
received.
