APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
The minutes of the Maungakiekie Community Board meeting
held on Thursday, 19 March 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local
Government Official Information and Meetings Act 1987 (as amended) states: |
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"An item that is not on the
agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member explains
at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not
on the agenda; and |
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(ii) |
The reason why the discussion
of the item cannot be delayed until a subsequent meeting." |
|
Section 46A(7A) of the Local
Government Official Information and Meetings Act 1987 (as amended) states: |
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"Where an item is not on the
agenda for a meeting,- |
| (a) |
That item may be discussed at
that meeting if- |
| |
(i) |
That item is a minor matter
relating to the general business of the local authority; and |
| |
(ii) |
The presiding member explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but |
| (b) |
no resolution, decision, or
recommendation may be made in respect of that item except to refer that item
to a subsequent meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. NON-COMPLYING ACTIVITY LAND USE CONSENT AT 360 ONEHUNGA MALL,
ONEHUNGA – KATHERINE GIBBON
Katherine Gibbon, Tuperiri
Road, will be in attendance to address the Board in opposition to the granting
of a non-complying activity land use consent in 360 Onehunga Mall, Onehunga.
4.2. NOISE ISSUES AT 273A CHURCH STREET, ONEHUNGA – DANIEL JOHNSON
Daniel Johnson, Grey Street,
will be in attendance to address the Board regarding noise issues in 273A Church
Street, Onehunga.
4.3. 'COMMON GROUND' YOUTH EVENT FUNDING APPLICATION - KENT
CHRISTIANSEN, RAISE UP AND REPRESENT
Kent Christiansen,
representing Raise Up and Represent, and Kat Teirney, Community services
adviser, will be in attendance to address the Board in support of the Onehunga
Community Centre's application for a Discretionary Funding grant for costs
associated with holding the 'Common Ground' youth event from 23-30 May 2009.
This application will be considered under item 14.1 on this agenda.
GAMBLING VENUE POLICY – COMMUNITY BOARD CONSULTATION
| Abba Fidow |
|
| Senior policy analyst |
15 April 2009 |
Providing the Board with an opportunity to provide
feedback on council's gambling venue policy. The Gambling Act 2003 gives
territorial authorities limited powers in dealing with gaming machines, class 4
gaming venues and New Zealand Racing Board venues within their area. Council
approved the current gambling venue policy in April 2004, incorporating a
'sinking lid' approach to gaming machines, class 4 gaming venues and New Zealand
Racing Board venues within the city. This approach means that council will not
approve any increase in gaming machines outside casinos or the development of
any new class 4 venues or New Zealand Racing Board venues. The Act requires
that the gambling venue policy be reviewed every three years, and the last
review occurred in May 2007 with no changes being made from that agreed in 2004.
In November 2008 the City Development Committee endorsed
a further review of the gambling venue policy. Feedback is sought from the
Board on questions regarding positive and negative aspects of the gambling venue
policy, and any feedback the Board may have on the policy itself.
Officers from the Arts, Community and Recreation Policy
group will be attendance speak to this item.
Recommending that the Board provide feedback on the
gambling venue policy by May 2009, and that the Board note officers will present
options for public consultation on the gambling venue policy to the August 2009
Community Services Committee meeting.
LIQUOR BAN REQUESTS – COMMUNITY BOARD CONSULTATION
| Abba Fidow |
|
| Senior policy analyst |
15 April 2009 |
Providing the Board with an opportunity to provide
feedback on general options for liquor bans in the city. In September 2008 the
City Development Committee approved the Auckland City Council Liquor Ban Policy,
which reflects council's position on the use of liquor bans and outlines the
process for developing, implementing and reviewing liquor ban areas. Consistent
enforcement is the most important determinant of the success of liquor bans.
The police are responsible for the enforcement of liquor ban areas and support
the implementation of liquor bans as a tool for managing alcohol-related crime
and harm.
The policy enables the public and key stakeholders (such
as NZ Police) to request new liquor ban areas from September to March each
year. Council has received over 100 requests from the public for liquor bans to
be established in 2009. Officers are currently analysing the requested liquor
ban areas against criteria set out in the liquor ban policy. As part of the
analysis of new liquor ban areas, officers have developed several general
options which will resolve the majority of liquor ban requests while allowing
for citywide consistency in application and enforcement by the police. The
options include a liquor ban in all Auckland city parks, reserves (including
associated car parks) and council-owned car parks, and liquor bans in businesses
and shopping areas that are part of council's Mainstreet programme.
Officers from the Arts, Community and Recreation Policy
group will be attendance speak to this item.
Recommending that the Board provide feedback on option
one, a liquor ban in all parks, reserves and council-owned car parks in Auckland
city by 8 May 2009; that the Board provide feedback on option two, a liquor ban
in all Mainstreet programme areas in Auckland city by 8 May 2009; and that the
Board note officers will present options for new liquor bans to the June 2009
meeting of the City Development Committee.
REPORT AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE – LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE
| Eric Perry |
|
| Democracy advisor |
9 April 2009 |
At its meeting on 12 March 2009, the City Development
Committee resolved the following:
"A. That the City Development Committee notes the Liquor licensing policy
development – scope report will guide the development of the council's liquor
licensing policy, including an environmental scan, consultation and research,
ensuring the District Licensing Authority has a robustly constructed liquor
licensing policy to guide its decision-making.
B. That the City Development Committee notes officers will report back
to the committee in June 2009 with an update on the development of the liquor
licensing policy and options for a proposed special consultative procedure.
C. That the City Development Committee notes the Liquor licensing policy
development – scope report will be forwarded to the Community Services Committee
for its information.
D. That the City Development Committee notes the Liquor licensing policy
development – scope report will be forwarded to each of the community board
chairs for their information and that during March/April 2009, officers will
attend community board meetings to gather feedback on liquor licensing matters."
Attaching for the Board's consideration the resolutions
from the 12 March 2009 meeting of the City Development Committee, and a report
from the Community and social policy manager, dated 18 February 2009. Also
attaching for the Board's consideration information regarding the proposed
changes to the Sale of Liquor and Liquor Enforcement Bill. Submissions on the
Bill must be received by 23 April 2009.
Officers from the Arts, Community and Recreation Policy
group will be attendance speak to this item.
Recommending that the report and resolutions of the 12
March 2009 City Development Committee and the information regarding the proposed
changes to the Sale of Liquor and Liquor Enforcement Bill be considered, and
that the Board delegate a working party to prepare the Board's submission on the
Sale of Liquor and Liquor Enforcement Bill.
COMMUNITY AND LIBRARY FACILITIES PLAN – CONSULTATION WITH COMMUNITY BOARDS
| Jesse Colquhoun |
|
| Senior policy analyst |
3 April 2009 |
Providing the Board with an opportunity to provide
feedback on the Community and library facilities plan, including input on
specific facilities within the ward and the city's network of facilities as a
whole, and on the draft Community and recreation lease policy. The
Community and library facilities plan project will provide a 20-year
development plan to ensure the council is delivering the best and most
accessible network of community facilities for the money that is available. The
achieve this, the plan will outline the function of council's community and
social infrastructure, how the council will work with communities to ensure
successful facilities and improvements required to ensure that council's
facilities are well-utilised and meet community needs. It is important to note
that divestments will only be considered in order to provide for reinvestment
and improvement in the city's community facilities network. The following
council-owned facilities fall within the scope of the project:
- 17 public libraries;
- one mobile library;
- 19 community centres;
- 29 community halls;
- two community offices; and
- a large number of facilities leased to community groups under the
Community and recreation lease policy.
As part of this project, the Community and recreation
lease policy is being reviewed and undergoing stakeholder consultation.
Officers are currently in the research and consultation phase of this project,
and the data and findings collected through this phase will inform the
development of the draft Community and library facilities plan.
Officers from the Arts, Community and Recreation Policy
group will be attendance speak to this item.
Recommending that the Board provide feedback for the
Community and library facilities plan, particularly relating to the
community and library facilities in the Maungakiekie ward, and the draft
Community and recreation lease policy by 8 May 2009.
GATE OPTION FOR ONE TREE HILL SUMMIT – UPDATED PROPOSAL
| Tony Hartnett |
|
| Parks advisor volcanic landscapes |
6 April 2009 |
Reporting on the Board's proposed solutions to
anti-social behaviour at the summit of One Tree Hill and other places in One
Tree Hill Domain at its 17 July and 18 September 2008 meetings. When it became
clear that a solution involving CCTV at the summit would not be effective, a
gate at the base of the summit road was considered. An improved solution using
electric powered gates, located at the Sorrento junction and allowing access
after 11:00pm for the two residents on the western side of the domain was
approved at the 18 September meeting.
Further investigation into construction methods and the
capital costs of power supply to the site has shown that powered gates would add
at least $15,000 to the project cost. Long-term operating and maintenance costs
would be higher as the system is more susceptible to damage and vandalism. The
Sorrento junction powered gate option has been compared with a manual lock-up
gate option located at the base of the summit road. The summit road option is
now preferred because of lower visual impact and lower establishment and
maintenance costs. The resident at 32 Gladwin Road (opposite the western car
park) has concerns about the potential for more anti-social behaviour in the car
park once the summit road is closed for the night. In future, it may be
necessary to install additional gates so that the car park could be closed.
Recommending that the Board approve the closing of the
Maungakiekie/One Tree Hill summit road at night between 11:00pm and 7:00am and
the installation of a manual locking gate at the base of the summit road, and
that if anti-social behaviour becomes a significant problem in the western car
park, the Board approve council installing additional gates at the two access
points near the car park.
GRANT OF NEW LEASE – SHANTI NIWAS CHARITABLE TRUST INC.
| Kim O'Neill |
|
| Lease coordinator |
5 January 2009 |
(This item was deferred at the 29 January and 19 March
2009 Board meetings).
Reporting on the grant of a new lease to Shanti Niwas
Charitable Trust Inc. at 3 Rowe Street, Rowe Reserve, Onehunga which was
available for lease to a community group. The building is owned by council and
was advertised in the local papers and through a mailout to community groups.
An assessment of the completed applications was undertaken and a thorough
internal evaluation process was applied. The process involved assessing the
group's compatibility with the lease policy, membership, sustainability, usage,
the group's purpose, financial sustainability, ability to share with other
community groups and the best strategic fit for this facility.
Recommending that the Board
recommend to the Arts, Culture and Recreation Committee the granting of a new
lease to Shanti Niwas Charitable Trust Inc., 3 Rowe Street, Rowe Reserve,
Onehunga on the following terms and conditions:
- Term – five years commencing 1 February 2009;
- Rights of renewal – two rights of renewal each of five years;
- Rent - $500.00 plus GST per annum;
- All other terms and conditions per Auckland City Council's Community
and Recreation Lease Policy.
ELLERSLIE HERITAGE PROJECT
| Helen Alcock |
|
| SLIPs manager |
18 March 2009 |
Reporting on a proposal to research and write a book
detailing the emergence and development of Ellerslie as a community and the
history of the Ellerslie Borough Council. The book will use oral and written
sources, will include attention to social, economic, political and cultural
development and may include illustrations, photographs and maps. Officers are
proposing that this project proceed straight to stage 2 scoping as it has
already been vetted and the Board has previously expressed an interest in its
completion.
Recommending that the Board allocate the budget of $500
to scope the Ellerslie Heritage SLIPs project.
SLIPS DECISIONS REPORT APRIL 2009
| Karen Yates |
|
| SLIPs portfolio leader |
6 April 2009 |
Attaching a spreadsheet with all current SLIPs project
proposals for consideration by the Board.
Recommending that the Board consider the proposals.
REPORT AND RESOLUTIONS FROM THE TRANSPORT COMMITTEE – ONEHUNGA CYCLE AND WALKING PROJECT
| Eric Perry |
|
| Democracy advisor |
9 April 2009 |
At its meeting on 12 March 2009, the Transport Committee
resolved as follows:
- That the Transport Committee approves the following key links for
progression to detailed design and implementation, in order to provide the
necessary connections between existing facilities and extend the cycle network:
- East /West link – this route is a shared cycle / pedestrian path along Onehunga Harbour Road, leading to an on road cycle route, sign posted only along
Orpheus Drive. This route provides a crucial link between the SH20 cycleway and
the Waikaraka cycleway, and destinations to the south via the old Mangere
bridge.
- North /South link – this is an on road cycle route, on Onehunga Mall.
It is sign posted only, from Onehunga Harbour Road to just north of Arthur
Street, and then features on road cycle lanes marked through to Mount Smart
Road. This link takes the south, east, and west routes, which converge on
Onehunga Harbour Road, and provides an important network connection with the
town centre and the future cycle network to the north.
- Alternative East /West link – this is an on road cycle route, sign
posted only, along Church Street and Beachcroft Avenue. The advantage of this
route is that it provides an alternative, more direct link between the town
centre and the Beachcroft Road cycle / pedestrian bridge (due for replacement as
part of the Manukau Harbour Crossing project).
- That council staff be requested to report to the Maungakiekie
Community Board and the Committee thereafter with respect to the status of the
Link to the East; this is a cycle route that is generally similar to that
approved by the Maungakiekie Community Board along Mt Smart Rd and Mays Rd from
Royal Oak to Church St."
Attaching for the Board's consideration resolutions from
the 12 March 2009 meeting of the Transport Committee, and a report from the
Travel demand manager, dated 17 February 2009.
DISCRETIONARY FUNDING APPLICATIONS
Discretionary Funding applications should comply with the
following criteria:
- projects should directly benefit the local community;
- funds granted should generally be used to 'top up' funds already
gathered; and
- applications must include full details of the project and budget.
Applications for retrospective costs will not be
considered.
1. 'COMMON GROUND' YOUTH EVENT
| Eric Perry |
|
| Democracy advisor |
9 April 2009 |
Attaching for the Board's
consideration an application for a Discretionary Funding grant from the Onehunga
Community Centre for costs associated with holding the 'Common Ground' youth
event to be held from 23-30 May 2009.
CHAIRPERSON'S REPORT
Attaching for the Board's information a report from the
Chairperson outlining the projects and issues she has been involved with since
the 19 March 2009 meeting.
Recommending that the Chairperson's report be received.
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update
the Board on projects and issues they have been involved with since the 19 March
2009 meeting.
[Note: This is an information item and if a Board member
wishes any action to be taken under this item, a written report must be provided
for inclusion on the agenda.]
COUNCILLORS' REPORTS
Providing Councillors with an opportunity to update the
Board on projects and issues they have been involved with since the 19 March
2009 meeting.
[Note: This is an information item and if a Councillor
wishes any action to be taken under this item, a written report must be provided
for inclusion on the agenda.]
REPORTS REQUESTED PENDING
| Eric Perry |
|
| Democracy advisor |
9 April 2009 |
Attaching the reports requested/pending list of the
Democracy advisor, dated 9 April 2009.
Recommending that the reports requested/pending list be
received.
GROUP ACTIVITY REPORTS
| Eric Perry |
|
| Democracy Advisor |
9 April 2009 |
Attaching activity reports and statistics from the
various groups within council for the March 2009 period for the Board's
information.
Recommending that the group activity reports for the
March 2009 period be received.
