Skip navigation
Council member and meetings
Maungakiekie Community Board
Back to contents AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MAUNGAKIEKIE COMMUNITY BOARD

will be held as follows:

DATE: Thursday, 18 June 2009
TIME: 6:00 pm
VENUE: Onehunga Community Centre
  83 Church Street
  Onehunga
Crispian Franklin
DEMOCRACY ADVISOR

Members:

Ms Bridget Graham, QSM [Chairperson]
Mr Brett Clark [Deputy Chairperson]
Ms Olga Brochner
Ms Lynn Messervy
Mr Simon Randall
Cr Peseta Sam Lotu-Iiga, MP
Cr Richard Northey, ONZM

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Maungakiekie Community Board meeting held on Thursday, 21 May 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    At the close of the agenda no requests to speak had

  5. Top ELLERSLIE WALKING AND CYCLING PROJECT - SCOPE REDUCTION

    Daniel Newcombe  
    Senior Transport Planner 28 May 2009

    Advising the Board of a reduction in the scope of walking and cycling improvements which are planned for Ellerslie. Numerous improvements have been consulted upon over the last few years and several components have already been delivered. One of the last components - cycle lanes along Great South Road between Marei Street and Main Highway - was approved by the Board in late 2008.

    Following a budget review by the Council, it has been determined that a $400,000 reduction is required in the Ellerslie Walking and Cycling Plan budget, in order to accommodate other programme changes.

    This budget review means that the Great South Rd cycle lanes and other project components will not go ahead as previously proposed. The design and supporting material remain in place for this facility, should funding become available in the future to complete the works. A decision on whether to re-consult with adjacent property owners (which occurred mid-2008) would depend on how long the project is delayed.

    Recommending that the memorandum from the Senior Transport Planner, dated 28 May 2009, be received.

    [ATTACHMENT 5]  

  6. Top REPORT AND RESOLUTIONS FROM THE ARTS, COMMUNITY AND RECREATION COMMITTEE - RATIONALISATION OF 2009 - 2010 SCHEDULE OF FESTIVALS AND COMMUNITY EVENTS

    Crispian Franklin  
    Democracy Advisor  

    Attaching a report that was considered by the Arts, Community and Recreation Committee at its meetings held on 13 May 2009 for the Board's information.

    The Committee resolved as follows:

    1. That the Arts, Culture and Recreation Committee notes that council's festival and community events programme continues to deliver benefits to Auckland and the community and that this is highlighted by:
      1. continued strong demand (attendance) at free events with over 650,000 people expected to attend the 2008/2009 programme;
      2. customer satisfaction ratings of above 85% for all events delivered by council;
      3. Pasifika festival rating as the event/activity that Aucklanders were most proud of in their city (as indicated by the Colmar Brunton research).
    2. That the Arts, Culture and Recreation Committee notes that approximately 40% of council's total festivals and community events budget is externally provided through sponsorship, funding grants and other activities (such as stallholder fees) and that the economic climate has, and may continue to have, an impact on council's ability to generate revenue for festivals and community events.
    3. That the Arts, Culture and Recreation Committee endorses that, in light of potential decreases in sponsorship, the 2009/2010 festivals and community events delivery programme will involve council funding and delivering the following programme:
      1. Winter Splash,
      2. Auckland Heritage Festival,
      3. Diwali Festival,
      4. Parnell Festival of Roses,
      5. Community Christmas events (including Great Barrier Santa Parade),
      6. Music in Parks,
      7. Auckland Anniversary Weekend (new - transferred from the sponsorship programme),
      8. Waitangi Day (transferred from the sponsorship programme),
      9. Go By Bike Breakfast (transferred from the transport strategy group),
      10. Lantern Festival,
      11. Pasifika Festival,
      12. Auckland International Cultural Festival,
      13.  Teddy Bears Picnic.
    4. That the Arts, Culture and Recreation Committee notes that the umbrella regional marketing campaign known as 'Celebrate Pasifika' not be advanced in its current format, instead replaced by extending the length and scope of activity of Pasifika Festival - subject to confirmation of central government funding for the next three years.
    5. That the Arts, Culture and Recreation Committee endorse that Onehunga Festival and That Thing in the Park not be delivered by council in the future, however that council funding for these events be considered as part of the event sponsorship programme (to be considered at the June 2009 meeting of the Arts, Culture and Recreation Committee).

    Recommending that the resolutions from the 13 May 2009 Arts, Culture and Recreation Committee meeting, be noted.

    [ATTACHMENT 6]  

  7. Top REPORTS AND RESOLUTIONS FROM THE ARTS AND COMMUNITY RECREATION COMMITTEE - GRANT OF NEW LEASE - SHANT NIWAS CHARITABLE TRUST INC.

    Crispian Franklin  
    Democracy Advisor  

    Attaching a report that was considered by the Arts, Culture and Recreation Committee at its meetings held on 13 May 2009 for the Board's information.

    The Committee resolved as follows:

    1. That the Community Services Committee notes the further review of the Community and recreation lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services;
      • wording amendments to create greater clarity for community groups;
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
    2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.
      • and includes the following changes:
      • an increased focus on the activities that are undertaken from council's leased facilities;
      • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
      • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
    3. That the Community Services Committee notes the Community and recreation lease policy report will be forwarded to all community boards for their information.

    Recommending that the resolutions from the 13 May 2009 Arts, Culture and Recreation Committee meeting, be noted.

    [ATTACHMENT 7]  

  8. Top REPORTS AND RESOLUTIONS FROM THE ARTS AND COMMUNITY RECREATION COMMITTEE - ONEHUNGA FORESHORE DEVELOPMENT  

    Crispian Franklin  
    Democracy Advisor 10 June 2009

    Attaching a report that was considered by the Arts, Culture and Recreation Committee at its meetings held on 10 June 2009 for the Board's information.

    The Committee resolved as follows:

    1. That the Arts, Culture and Recreation Committee notes that, further to Combined Committees approval in March 2009, Auckland City Council's $10 million contribution to the development of the Onehunga Foreshore has been consulted on as part of council's draft 10-year plan.
    2. That the Arts, Culture and Recreation Committee notes that, as the Onehunga Foreshore project will deliver open space and an improved coastal environment, officers will now report the project to the Arts, Culture and Recreation Committee.
    3. That the Arts, Culture and Recreation Committee supports officers initiation of the Request for Proposal (RFP) process to test the level of reclamation and quality of work for the Onehunga Foreshore project that could be achieved for the currently available funding of $28million.
    4. That the Arts, Culture and Recreation Committee endorses officers commencing the preparation of a funding agreement between Auckland City Council and NZTA to confirm a $10million council contribution and an $18million NZTA contribution to the Onehunga Foreshore project, noting that, once drafted, the final terms and conditions of the funding agreement will be subject to Council approval.
    5. That the report of the Manager - streets and open space, dated 10 June 2009, and the above resolutions, be forwarded to the Maungakiekie Community Board and the City Development Committee, for their information.

    The Arts, Community and Recreation Committee also resolved the following:

    1. That the resolutions from the 21 May 2009 meeting of the Maungakiekie Community Board, be received.
    2. hat Council formally write to the Maungakiekie Community Board and The Onehunga Enhancement Society outlining Councils commitment to the restoration and redevelopment of the Onehunga foreshore to deliver enhanced public access to a quality coastal environment, noting that council has confirmed $10 million in the long term council community plan for realising these outcomes and that council will continue to work closely with The Onehunga Enhancement Society to ensure these outcomes are delivered by the project.

    Recommending that the resolutions from the 10 June Arts, Culture and Recreation Committee meeting, be received.

    [ATTACHMENT 8]  

  9. Top REPORTS AND RESOLUTIONS FROM THE ARTS AND COMMUNITY RECREATION COMMITTEE - OPTION FOR INCREASING THE EVENT SPONSORSHIP BUDGET

    Crispian Franklin  
    Democracy Advisor 10 June 2009

    Attaching a report that was considered by the Arts, Culture and Recreation Committee at its meetings held on 10 June 2009 for the Board's information.

    The Committee resolved as follows:

    1. That the Arts, Culture and Recreation Committee notes that this report responds to a March 2009 resolution from the Arts Culture and Recreation Committee requesting that "given the economic benefits derived from events, officers report to the June 2009 Combined Committees on retaining the opportunity to sponsor more events, assessed on a case-by-case basis, taking into account likely economic benefits".
    2. That the Arts, Culture and Recreation Committee endorses the allocation of the remaining $35,000 baseline budget to the following community events:
      • $15,000 Grey Lynn Park Festival
      • $10,000 Mission Bay Jazz and Blues Streetfest
      • $10,000 Onehunga Festival (noting that the total delivery cost of the festival is currently $24,000, and therefore the Community Board would be required to make up the difference).
    1. That it be a recommendations to Combined Committees:

    That a sum of up to $50,000 be allocated annually to continue funding of "the small number of events that currently fall between the gaps in council's funding resources".

    1. That resolutions A, B and D be moved to the open section of the agenda.

    Recommending that resolutions from the 10 June 2009 Arts, Culture and Recreation Committee meeting, be received.

    [ATTACHMENT 9]  

  10. Top REPORT AND RESOLUTIONS FROM THE COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY

    Crispian Franklin  
    Democracy Advisor 10 June 2009

    Attaching a report that was considered by the Community Services Committee at its meetings held on 10 June 2009 for the Board's information. The report provides the Board with the revised community and recreation lease policy.

    The Committee resolved as follows:

    1. That the Community Services Committee notes the further review of the Community and recreation lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services;
      • wording amendments to create greater clarity for community groups;
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
    2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.
      • and includes the following changes:
      • an increased focus on the activities that are undertaken from council's leased facilities;
      • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
      • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
    3. That the Community Services Committee notes the Community and recreation lease policy report will be forwarded to all community boards for their information.

    Recommending that resolutions from the 10 June 2009 Community Services Committee meeting, be received.

    [ATTACHMENT 10]  

  11. Top CHAIRPERSON'S REPORT

    Attaching for the Board's information a report from the Chairperson outlining the projects and issues she has been involved with since the 21 May 2009 meeting.

    Recommending that the Chairperson's report be received.

    [ATTACHMENT 11]  

  12. Top BOARD MEMBERS' REPORTS

    Providing Board members with the opportunity to update the Board on projects and issues they have been involved with since the 16 April 2009 meeting.

    [Note: This is an information item and if a Board member wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

    [ATTACHMENT 12]  

    12.1 . NOTICE OF MOTION - THE ONEHUNGA TRAIN STATION  
    Simon Randall  
    Board member  

    The attached notice of motion has been received from Board member Simon Randall.

    Recommending that the Community Board receives the recommendation from Board member Randall regarding the train station in Onehunga Town centre.

    12.2. NOTICE OF MOTION - RESIGNATION FROM THE ONEHUNGA BUSINESS ASSOCIATION AND MAINSTREET COMMITTEE SPOKESPERSONSHIPS  
    Simon Randall  
    Board member  

    The attached notice of motion has been received from Board member Simon Randall.

    Recommending that the Community Board receives the resignation of Board member Randall from the Onehunga Business Association and Mainstreet committees.

  13. Top COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on projects and issues they have been involved with since the May 2009 meeting.

    Recommending that the Councillors' reports be received.

  14. Top GROUP ACTIVITY REPORT

    Crispian Franklin  
    Democracy Advisor 8 June 2009

    Attaching activity reports and statistics from the various groups within council for the May 2009 period for the Board's information.

    Recommending that the group activity reports for the May 2009 period be received.

    [ATTACHMENT 14]  

  15. Top REPORTS REQUESTED PENDING

    Crispian Franklin  
    Democracy Advisor 8 June 2009

    Attaching the reports requested/pending list of the Democracy advisor, dated 8 June 2009.

    Recommending that the reports requested/pending list be received.

    [ATTACHMENT 15]