APOLOGIES
An
apology has been received from Board member Messervy for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Maungakiekie Community Board meeting held on Thursday, 18 June
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PROPOSED PROJECT BY WATERCARE SERVICES LIMITED - BELINDA PETERSEN AND ANDY SPITTAL, WATERCARE SERVICES LIMITED
Belinda Petersen, Manager of consenting and
Andy Spittal, Project Manager from Watercare Services will be in attendance to
address the Board regarding a proposed project by Watercare Services Limited.
ONEHUNGA FORESHORE DEVELOPMENT PLAN - RACHEL EATON, MANAGER, STREETS AND OPEN SPACE ARTS, CULTURE AND RECREATION POLICY
Rachel Eaton, Manager, Streets and Open Space Arts, Culture and Recreation
Policy will be in attendance to address the Board regarding the Onehunga
Foreshore Development plan.
PRINCES STREET ROADWORKS - MARIUS VAN DER MERWE AND EUAN ROSS TRANSPORT DELIVERY GROUP
Marius Van der Merwe and Euan Ross from Transport Infrastructure Delivery Group
(TIDG) will be in attendance to address the Board regarding roadworks on Princes
Street, Onehunga.
GRANT OF NEW LEASE DOLPHIN THEATRE INC, 12 SPRING STREET, ROWE RESERVE
| Kim O'Neill |
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| Lease co-ordinator |
1 July 2009 |
Reporting to the Board on the Dolphin Theatre Inc.
(hereinafter known as the theatre) which owns its buildings at the site at 12
Spring Street, Onehunga and has occupied this site since 1966.
The theatre's lease over this space reached its final
expiry date on 31 May 2008. The group has applied to the council for a new
lease.
The Community and Recreation Lease Policy provides
assessment criteria for the provision of new leases and the Dolphin Theatre Inc.
have provided sufficient information for a positive assessment.
Recommending that the Maungakiekie Community Board grants a
new lease to the Dolphin Theatre Inc., 12 Spring Street, Onehunga, Rowe Reserve
on the following terms and conditions:
- Term - five years commencing 1 April 2009
- Rights of renewal - two rights of renewal each of five years
- Rent - $1,900.00 plus GST per annum (as per the new community and recreation
lease policy, the theatre will be charged on a hybrid lease rental - $500 fixed
rental plus $1,400 additional rental due to commercial activities i.e. show
sales and bar revenue).
- All
other terms and conditions per Auckland City Council's Community and Recreation
Lease Policy
GRANT OF NEW LEASE COMMUNITY OFFICE SPACE 3 ROWE STREET, ROWE RESERVE, ONEHUNGA
| Kim O'Neill |
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| Lease co-ordinator |
1 July 2009 |
Reporting to the Board on the
council owned building at 3 Rowe Street, Onehunga which has a newly built
community office space that was purpose built to house a community group. The
main hall and adjoining side office in the building was recently leased to the
Shanti Niwas Charitable Trust and council officers have since been seeking a
compatible lessee for the community office space.
A thorough internal evaluation
process was applied on applications received which involved assessing the
group's fit with the lease policy, membership sustainability, usage, group's
purpose, financial sustainability, compatibility with the other lease group in
the facility, ability to share with other community groups and the best
strategic fit for this facility. There were two groups that applied for this
community office space. The Bangladesh New Zealand Friendship Society Inc.
(BNZFS) and The Art of Living Foundation New Zealand (charitable trust).
The Community and Recreation
Lease Policy provides assessment criteria for the provision of new leases and
the Bangladesh New Zealand Friendship Society Inc. have provided sufficient
information for a positive assessment.
Recommending that the
Maungakiekie Community Board grants a new lease to the Bangladesh New Zealand
Friendship Society Inc. (BNZFS), 3 Rowe Street, Rowe Reserve, Onehunga on the
following terms and conditions:
- Term - five years commencing 1
August 2009
- Rights of renewal - two rights of
renewal each of five years
- Rent - under the lease policy a
rental of $500 plus GST per annum is applicable
- All other terms and conditions per
Auckland City Council's Community and Recreation Lease Policy.
SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) DECISION REPORT JULY 2009
| Karen Yates |
|
| SLIPs project portfolio leader |
6 July 2009 |
Reporting on the board's request to allocate funding to the Rockfield and Maroa
Reserve Anti-Graffiti Landscape Modifications Stage 1 project proposal and not
to proceed with the Onehunga Bay Reserve - Queen Street Tile Artwork Relocation
project as proposed.
Recommending that the Board consider the proposals.
GAVIN STREET HEAVY VEHICLE TRAFFIC
| Miguel Menezes |
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| Senior Traffic Engineer |
10 July 2009 |
The
report was not available at the time the agenda went to print and will be
distributed under separate cover.
FINANCIAL CONTRIBUTIONS UPDATE
| Lyn Voyde |
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| Development Contributions Coordinator |
10 July 2009 |
Reporting to the Board on the status of residential financial contributions
revenue and expenditure on a Community Board basis. Financial contributions are
charged under the Resource Management Act 1991 and in accordance with the
particular rules contained in the respective district plans. Financial
contributions have been charged and collected through the resource consenting
process and spent on projects to mitigate the adverse effects of development
within a specific area. Financial contributions need to be spent within seven
years of the date of collection and on projects within the area that they are
collected.
Community Boards have been involved in the allocation of financial contribution
funds to specific projects by prioritising the list of projects within their
particular boundaries. This process was last applied in 2006 with the result
that all financial contributions held or received since that date have continued
to be applied in accordance with the prioritised list of projects last reported
to Community Boards in 2006. Some financial contributions revenue may continue
to trickle in over the next two years as developments, with consents granted
before the introduction of development contributions in each area district plan
area, are completed.
Projects funded by development contributions, Community Boards will continue to
have input via the Annual Plan process, along with the opportunity therein to
make submissions or advocate, as appropriate, on different projects.
The
total balances across the Auckland City the balance of residential financial
contributions available to spend at the beginning of the 2008/2009 financial
year was $14,678,501. Total revenue collected for 2008/2009 was $529,427. This
amount along with the opening balance has for the most part, been spent in the
2008/2009 year, with $1,779,924 carried through to 2009/2010. The breakdown for
the Maungakiekie Community Board is listed below.
| MAUNGAKIEKIE |
|
| Opening balance @ 1 July 2008 |
$753,723 |
| Revenue received to 30 June 2009 |
$29,917 |
| Expenditure to 30 June 2009 |
$777,418 |
| Closing Balance available for spend to date |
$6,222 |
| Projects carried out within Maungakiekie area. |
2008/09 |
| 69 Captain Springs Road land acquisition |
$777,418 |
REPORTS AND RESOLUTIONS FROM THE TRANSPORT COMMITTEE - SHARED SPACE CONCEPT
| Crispian Franklin |
|
| Democracy Advisor |
8 July 2009 |
Attaching a report that was
considered by the Transport Committee at its meeting held on 11 June 2009 for
the Board's information.
The Committee resolved as
follows:
- That the Transport Committee approves the concept of shared space and
the implementation of shared spaces within Auckland City which will offer:
- Greater
improvements to streetscape upgrades in terms of meeting the city's urban design
objectives
- Promote
lower vehicle speeds in the area whilst retaining traffic access
- Improve
pedestrian priority and amenity
- Increase
flexibility of the streetscape environment enabling greater use for diverse
street activities
- Increase
cohesion and connectivity within the streetscape
- Provide
opportunities to better support business and retail activity.
- That the
Transport Committee note the following:
- A trial
of Shared Spaces will be undertaken in the CBD area. Initially officers are
examining shared space applicability for Elliott Street, Fort Street and Fort
Lane, (as part of the Fort Street area) Lorne Street in front of the Central
Library and O'Connell Street.
- Shared
space projects citywide will be proposed on case by case basis
- Consultation and approval from relevant Committees will be sought for citywide
shared space projects.
Recommending that the
resolutions from the 11 June 2009 Transport Committee meeting, be noted.
REPORTS AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - FUTURE PLANNING FRAMEWORK PRECINCT PLANS
| Crispian Franklin |
|
| Democracy Advisor |
6 July 2009 |
Attaching a report that was considered by the City Development Committee at its
meeting held on 11 June 2009 for the Board's information.
The Committee resolved as follows:
- That the City Development Committee:
- notes that precinct plans are the third tier of the future
planning framework that will further refine the key moves and outcomes specific
to each precinct;
- notes that a working party is required to oversee the development
of the three precinct plans and position papers;
- notes that the number of precinct plans that can be developed
before June 2010 is limited by existing staff resources; and
- notes that to undertake further precinct plans would require
additional budget of $120,000 per precinct.
- That officers commence work on precinct plans for:
- Onehunga principal centre
- Church/Neilson Street high intensity business corridor
- That the City Development Committee appoints a working party of
Councillors Mulholland, Bhatnagar, Armstrong, Fryer and Donnelly to oversee the
development of the precinct plans and the position papers on how the outcomes of
the future planning framework may be implemented in a new district plan.
- That the General Manager, City Development, report to the working
party and, if appropriate, to the City Development Committee. on the opportunity
to do a corridor study from the Mt Albert town centre through Unitec to the Pt
Chevalier town centre. and down to and including Western Springs and environs
Recommending that the resolutions from the 11 June 2009
City Development Committee meeting, be noted.
2009/2010 DISCRETIONARY FUNDING APPLICATIONS
14.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF ONEHUNGA CUTHBERT KINDERGARTEN - SARA CARTWRIGHT
| Crispian Franklin |
|
| Democracy Advisor |
8 July 2009 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Onehunga Cuthbert Kindergarten for costs associated for
the funding of the completion of Stage 2 of its Outdoor Development Plan of
which there are 3 specific parts: building a small train station, construction
of a junior geo gymnasium and a tepee.
14.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF MAUNGAREI COMMUNITY CHRISTIAN TRUST - ADRIENNE ROKE
| Crispian Frankin |
|
| Democracy Advisor |
8 July 2009 |
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Maungarei Community Christian Trust for the cost
associated with the Mount Wellington Light Party.
CHAIRPERSONS REPORT
Providing the chairperson with
the opportunity to update the Board on the projects and issues she has been
involved with since the last meeting.
Recommending that the
Chairperson's report be received
BOARD MEMBERS REPORTS
Providing Board members with the opportunity to update the Board on projects and
issues they have been involved with since the 18 June 2009 meeting.
[Note: This is an information item and if a Board member wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
COUNCILLORS REPORTS
Providing councillors with the
opportunity to update the Board on the projects and issues they have been
involved with since the last meeting.
[Note: this is an information
item and if councillors wish any action to be taken under this item, a written
report must be provided for inclusion on the agenda].
GROUP ACTIVITY REPORT
| Crispian Franklin |
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| Democracy Advisor |
6 July 2009 |
Attaching activity reports and statistics from the various groups within council
for the June 2009 period for the Board's information.
Recommending that the group activity reports for the June 2009 period be
received.
REPORTS REQUESTED PENDING
| Crispian Franklin |
|
| Democracy Advisor |
6 July 2009 |
Attaching the reports requested/pending list of the Democracy advisor, dated 6
July 2009
Recommending that the reports requested/pending list, dated 6 July 2009 be
received.
