APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Maungakiekie Community Board meeting held on Thursday, 16 July
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. ONEHUNGA CUTHBERT KINDERGARTEN - BEV DOUGLAS
Bev
Douglas will be in attendance to address the board in support of her
Discretionary Funding grant application for the Onehunga Cuthbert Kindergarten
for costs associated for the funding of the completion of Stage 2 of its Outdoor
Development Plan of which there are 3 specific parts: building a small train
station, construction of a junior geo gymnasium and a tepee.
This
item will be considered under item 10.2 respectively.
4.2. ELLERSLIE BUSINESS ASSOCIATION - CHRISTINE FOLEY
Christine Foley, town manager, Ellerslie Business Association will be in
attendance to address the board in support of her Discretionary Funding grant
application towards the costs of Arterslie School Art Exhibition.
This
item will be considered under item 10.4 respectively.
4.3. STARFISH MAGIC - KAREN JARVIS
Karen Jarvis from Starfish Magic will be in attendance to address the board in
support of her Discretionary Funding grant application towards the costs of
hosting 6 interactive workshops for preschool and primary aged children and
their families.
This
item will be considered under item 10.5 respectively.
4.4 COMMUNICARE ROYAL OAK FRIENDSHIP CENTRE - MARGARET OLDFIELD
Margaret Oldfield will be in attendance to address the board in support of her
Discretionary Funding grant application towards the costs of transporting
members to and from the Friendship Centre
This
item will be considered under item 10.6 respectively.
4.5. THE NZ JAPAN SOCIETY OF AUCKLAND - KUMIKO IMAI
Kumiko Imai representing The NZ Japan Society of Auckland Inc will be in
attendance in support of her Discretionary Funding grant application towards the
costs of hosting a Japanese arts and culture event.
This
item will be considered under item 10.7 respectively.
4.6. ELDERLY WELL-BEING CENTRE TRUST - JEONG SUK MOON
Jeong Suk Moon will be in attendance to address the board in support of her
Discretionary Funding grant application towards the costs of hosting a musical
event for elderly Koreans.
This
item will be considered under item 10.8 respectively.
4.7. ELLERSLIE TENNIS CLUB - PHILIP DOBSON
Philip Dobson will be in attendance to address the board in support of her
Discretionary Funding grant application towards the costs of installing lighting
for tennis courts located in Konini Domain and extending the use of the courts.
This
item will be considered under item 10.11 respectively.
FUTURE PLANNING FRAMEWORK
| Bryce Pomfrett |
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| Senior Planner Outer Isthmus |
3 August 2009 |
Reporting on an overall summary of the public feedback received in response to
the Area Plan process and feedback on the Maungakiekie Area Plan and other area
plans within the Maungakiekie Community Board jurisdiction.
The
draft Future Planning Framework was shared with the community and stakeholders
over an eight-week period from mid March to mid May 2009 and in total, 34
different events were held. Nearly 800 feedback responses were received,
offering 1753 comments on aspects of the Future Planning Framework.
This report also provides a
summary of:
- citywide spatial framework key
themes
- heritage key themes
- key themes and changes for the
Maungakiekie area plan
- feedback summary report for all
area plans
- next steps-Future Planning
Framework
Key
changes for Maungakiekie Area Plan, as endorsed by the City Development
Committee on 9 July 2009, include:
- adding a triangular area of
residential housing west of Jellicoe Park in the "single dwelling traditional
site" outcome area;
- providing for "improved pedestrian
and/or cycle environment" across Campbell Road in the vicinity of Wheturangi
Road;
- adding a "low rise apartments /
terraces" outcome at the northern end of Campbell Road;
- adding a "low rise apartments /
terraces" outcome on the eastern side of Manukau Road, south of Greenwoods
corner;
- the "mixed use" outcome at the
Sanitarium site altered to include part of this site for "employment" and the
"key site" boundary extended.
Phase two of the Future Planning Framework is also underway which includes
precinct plans in Onehunga, Church St/Neilson St business area, Pt
Chevalier/Western Springs and Mt Albert. In addition, a series of position
papers will be developed that demonstrate how the Future Planning Framework
outcomes can be translated in to a district plan.
Recommending that the report of the Future Planning Framework be received.
CITY EVENTS ANNUAL REPORT
| Georgina Gilmour |
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| Manager, Event and Film Operations |
29 June 2009 |
Reporting on the City Events Group of Auckland City Council
which has now been in place for two years. Over this time a significant amount
of work has been completed to better service the needs of the events industry,
to build Auckland's reputation as an events destination and to create
opportunities from events for the community.
This report updates the board on
- the functions and purpose of the City events group
- retrospective summary of event
activity within the Maungakiekie Community Board area for the period 1 July 2008
to 31 June 2009
- risks, issues and opportunities for events in Auckland
- the proposed programme of events
in the Maungakiekie Community Board area for the period 1 July 2009 to 31 June
2010 (including sponsored, delivered, facilitated events and major events)
- progress to date in planning for Rugby World Cup 2011.
Recommending that the City Events annual report and
presentation be received.
SLIPS PROGRAMME UPDATE REPORT
| Julia Goh |
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| Programme Leader |
7 August 2009 |
Providing a summary of current SLIPs projects and financial information.
Recommending that the Board consider the proposals.
SLIPS DECISION REPORT AUGUST 2009
| Karen Yates |
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| Portfolio Leader |
12 August 2009 |
Attaching a spreadsheet with all current SLIPs project proposals for
consideration by the Board.
Recommending that the Board consider the proposals.
RESOLUTIONS FROM COMMUNITY BOARDS REGARDING SLIPS EXTRA SOURCE
| Crispian Franklin |
|
| Democracy Advisor |
12 August 2009 |
Providing the resolutions from Eden/Albert (22 July 2009), Eastern Bays (15 July
2009), and Western Bays (15 July 2009) Community Board meetings.
The
Eden/Albert Community Board resolved as follows:
- That the Board notes the following statement
included in the Environmental and Utility Management Fourth Quarter Report to
the July 2009 meeting of City Development committee:
"The 09/10 SLIPs budget increases by $500,000 allocated as per the formula
across all 10 boards. A similar $500,000 was added in the year 08/09. The
extra projects able to be delivered with this increased funding has necessitated
the establishment of an additional SLIPs project portfolio leader position.
The costs associated with the additional position (ie salary and overheads)
needs to be funded from the operational SLIPs budget allocated to the Boards on
a pro-rata basis."
- That the Board also notes that Combined
Committee's decision during the annual plan process was to increase the SLIPs
budget for community boards - not fund additional staff resources, and requests
that the matter regarding the general issue of use of a council operational
budget to fund staff be placed on the August City Development Committee meeting
for discussion.
- That the Board requests that it be provided
with a copy of council's policy decision that allows council officers to fund
staff salary and overheads from a budget allocated to community boards via the
annual plan process.
- That a copy of resolutions B-D be circulated
to all community boards, together with the memorandum from the Group Manager,
Environmental Utility Management, dated 13 July 2008.
The
Eastern Bays Community Board resolved as follows:
- That the memorandum from the Group Manager
Environmental Utility Management, dated 13 July 2009, regarding funding an extra
staff resource for the small local improvement projects (SLIPs) team, be
received and that the Board wish it conveyed to the Chief Executive disapproval
of the practice to fund staff from SLIPs allocations.
The
Western Bays Community Board resolved as follows:
- That the Board notes with concern and objects
to the intention to fund additional human resource personnel from the Board's SLIPs budget and questions the validity of the actions taken against the SLIPS
criteria.
- That resolution B be forwarded to all
community boards for their information."
Recommending that the resolutions from the 22 July 2009 Eden/ Albert, 15 July
2009 Eastern Bays and Western Bays Community Boards, be noted.
DISCRETIONARY FUNDING
10.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF MAUNGAREI COMMUNITY CHRISTIAN TRUST - ADRIENNE ROKE
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Maungarei Community Christian Trust for the cost
associated with the Mount Wellington Light Party.
10.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF ONEHUNGA CUTHBERT KINDERGARTEN - BEV DOUGLAS
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Onehunga Cuthbert Kindergarten for costs associated for
the funding of the completion of Stage 2 of its Outdoor Development Plan of
which there are 3 specific parts: building a small train station, construction
of a junior geo gymnasium and a tepee.
10.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ONEHUNGA CUTHBERT KINDERGARTEN SHADE SAILS
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Onehunga Cuthbert Kindergarten for costs of installing a
shade sail over the area above the swings.
10.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ELLERSLIE BUSINESS ASSOCIATION
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Ellerslie Business Association for costs associated for
the funding to host ARTerslie School Art Exhibition.
10.5. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF STARFISH MAGIC
Attaching for the Board's consideration an application for a Discretionary
Funding grant from Starfish Magic for costs associated for the funding of 6
interactive workshops for preschool and primary aged children and their
families.
10.6. 2009/2010 DISCRETIONARY FUNDING APPLICATION - COMMUNICARE ROYAL OAK FRIENDSHIP - MARGARET OLDFIELD
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Communicare Royal Oak Friendship for costs associated for
transporting its members to and fro from the Friendship Centre.
10.7. 2009/2010 DISCRETIONARY FUNDING APPLICATION - THE NZ JAPAN SOCIETY OF AUCKLAND-KUMIKO IMAI
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the NZ Japan Society Auckland for costs associated with
hosting the 'Taste of Japan' event.
10.8. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ELDERLY WELL BEING TRUST CENTRE
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Elderly Well-Being Trust Centre for costs associated for
the funding of a competitive musical event for elderly Koreans.
10.9. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ARTHRITIS CENTRAL CRAFT GROUP
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Arthritis Central Craft Group for costs associated with
hosting a socialising network meeting.
10.10. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ONEHUNGA BUSINESS ASSOCIATION - 2010 GUIDE
Attaching for the Board's consideration the Onehunga Business Association - 2010
Guide for early payment discount.
10.11. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ELLERSLIE TENNIS CLUB - PHILIP DOBSON
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Ellerslie Tennis Club for costs of installing lighting
for tennis court located in Konini Domain to extend the use of the court.
10.12. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ONEHUNGA COMMUNITY CENTRE - JENNY MACKAY
Attaching for the Board's consideration an application for a Discretionary
Funding grant from the Onehunga Community Centre for costs associated for
hosting the 'Prime Time' event to recognise older people in the Onehunga
community.
CONSULTATION ON CHANGES TO THE DOG BYLAW
| Crispian Franklin |
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| Democracy Advisor |
12 August 2009 |
Providing background to council's new Dog bylaw which was
approved by council on 23 April 2009, and advising that the closing date for
further consultation has been extended to 31 August 2009, noting that the Board
has put in a submission prior to the previous closing date of 31 July 2009.
Recommending that the report be received.
RESOLUTIONS FROM THE TAMAKI COMMUNITY BOARD MEETING DATED 28 JULY 2009 - TRAFINZ 2009 CONFERENCE
| Crispian Franklin |
|
| Democracy Advisor |
12 August 2009 |
At
its meeting dated 28 July 2009 the Tamaki Community Board resolved as follows
under item 7 and item 12 respectively:
That Simon Randall, Maungakiekie Community Board member be thanked for his
attendance and presentation.
That Board member Simon Randall of the Maungakiekie Community Board be invited
to attend the Tamaki Community Board meeting after the Trafinz conference. "
Recommending that the resolutions from the 28 July 2009 Tamaki Community Board
meeting, be noted.
CHAIRPERSONS REPORT
Providing the Chairperson with the opportunity to update the Board on projects
and issues the Chairperson has been involved with since the July 2009 meeting.
Recommending that the Chairperson's report be received.
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board on projects and
issues they have been involved with since the 16 July 2009 meeting.
[Note: This is an information item and if a Board member wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.]
COUNCILLORS' REPORT
Providing Councillors with the opportunity to update the Board on projects and
issues they have been involved with since the July 2009 meeting.
Recommending that the Councillors' reports be received.
GROUP ACTIVITY REPORTS
| Crispian Franklin |
|
| Democracy Advisor |
12 August 2009 |
Attaching activity reports and statistics from the various groups within council
for the July 2009 period for the Board's information.
Recommending that the group activity reports for the July 2009 period be
received.
REPORTS REQUESTED PENDING
| Crispian Franklin |
|
| Democracy Advisor |
12 August 2009 |
Attaching the reports requested/pending list of the Democracy advisor, dated 12
August 2009.
Recommending that the reports requested/pending list be received.
