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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MAUNGAKIEKIE COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Maungakiekie Community Board meeting held on Thursday,
   20 August 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of
   5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. UPDATE FROM PARKING DESIGN TEAM

   Scott Ebbett, Parking Design team leader and Steve Mackenzie Acting Design manager, Transport, will present to the Board on the role of the Parking Design team and how they can work with local business communities to address their parking issues.

6. BYCROFT RESERVE, ONEHUNGA

   Graham Marchant
   Parks adviser, Arts, Community and Recreation Services	31 August 2009

   Providing an update to the Board on the status of Bycroft Reserve, noting the following:

   • Operational update
   • Update on volunteer status
   • Railway affecting the access to the reserve

   Recommending that the memorandum of the parks adviser, dated 31 August 2009, be received.

   [ATTACHMENT 6]

7. CYCLE ROUTE ALONG MT SMART ROAD AND MAYS ROAD

   Ina Stenzel
   Transport Planner, Network Performance

   Providing an update to the Board on the status of the cycle route along Mt Smart Road and Mays Road from Royal Oak to Church Street.

   Recommending that the memorandum of the Cycle route along Mt Smart Road and Mays Road, dated 12 August 2009 be received.

   [ATTACHMENT 7]

8. CHAIRPERSONS REPORT

   Providing the Chairperson with the opportunity to update the Board on projects and issues the Chairperson has been involved with since the August 2009 meeting.

   [ATTACHMENT 8]

9. BOARD MEMBERS' REPORTS

   Providing Board members with the opportunity to update the Board on projects and issues they have been involved with since the 20 August 2009 meeting.

   [Note: This is an information item and if a Board member wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

   [ATTACHMENT 9]

   9.1. NOTICE OF MOTION - COUNCIL CONTROL ORGANISATION AND AUCKLAND'S TRANSPORT STRUCTURE

   Olga Brochner
   Board member	9 September 2009

   Providing a Notice of Motion regarding the handling of transport for the new Auckland Council by a Council Control Organisation.

   Recommending that the Notice of Motion by Olga Brochner dated
   9 September 2009 be noted.

   [ATTACHMENT 9.1]

10. COUNCILLORS' REPORT

    Providing Councillors with the opportunity to update the Board on projects and issues they have been involved with since the August 2009 meeting.

    Recommending that the Councillors' reports be received.

11. GROUP ACTIVITY REPORTS

    Attaching activity reports and statistics from the various groups within council for the August 2009 period for the Board's information.

    Recommending that the group activity reports for the August 2009 period be received.

    [ATTACHMENT 11]

12. REPORTS REQUESTED PENDING

    Crispian Franklin
    Democracy Advisor	9 September 2009

    Attaching the reports requested/pending list of the Democracy advisor, dated
    9 September 2009.

    Recommending that the reports requested/pending list be received.

    [ATTACHMENT 12]