APOLOGIES
An
apology has been received from Lynn Messervy.
CONFIRMATION OF MINUTES
The
minutes of the Maungakiekie Community Board meeting held on Thursday,
15 October 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. PROPOSED ONEHUNGA RAILWAY STATION AND FUTURE DEVELOPMENT
Pam
Rowe wishes to address the Board regarding the proposed new Onehunga Railway
Station and the concerns of the residents.
CENTRAL PLACE TEAM SIX MONTHLY REPORT
| Max Adler |
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| Place manager |
30 October 2009 |
Updating the Board on the key activities undertaken by the central place team in
the past six months which includes:
- celebrating the
completion of the Oranga art project
- common ground youth
week event
- international day of
older persons
- supporting engagement
between the council and Onehunga people (security issues, future planning,
migrant business owners)
Upcoming activities and key projects to be undertaken in the next six months
will include:
Initiation of Onehunga/Oranga youth programme (foci include use of the Onehunga
community centre, the Onehunga bus station, art ethnic identity and young
people).
ELLERSLIE WALKING AND CYCLING, ROCKFIELD ROAD
| Frank Price |
|
| Project manager |
12 October 2009 |
Updating the Board regarding the Ellerslie walking and
cycling project as requested by the Board to report back on the following:
- When and what form of
consultation took place.
- How residents were
informed that the cycleway was going to be put in.
- What modifications
can be developed in consultation with the residents to make it safer and more
satisfactory for residents.
Recommending that the memorandum dated 12 October 2009, be
received.
GRANT OF NEW LEASE AUCKLAND PLAYCENTRES ASSOCIATION, ONEHUNGA
| Kim O'Neill |
|
| Lease Coordinator |
23 October 2009 |
The
Auckland Playcentres Association Inc. - Onehunga branch (hereinafter known as
the association), purpose built their premises in 1995 and own the building and
site developments on the premises which are located at 47 Hill Street, Onehunga,
Auckland.
The
association's lease reached its final expiry date on 20 September 2008 and they
have applied to the council for a new lease.
Recommending that the Board recommends to the Community Services Committee the
granting of a new lease to the Auckland Playcentres Association Inc. - Onehunga
branch, 47 Hill Street, Onehunga, Auckland on the following terms and
conditions:
- Term - five years
commencing 1 October 2008
- Rights of renewal -
two rights of renewal each of five years
- Rent - under the
lease policy a rental of $250 plus GST per annum is applicable due to the
association's high youth membership
- All other terms and
conditions per Auckland City Council's Community and Recreation Lease Policy
RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - NOTICE OF MOTION, ONEHUNGA BAY AND SH20 MITIGATION AND RESTORATION
| Janine Chisholm |
|
| Democracy Advisor |
11 November 2009 |
Reporting to the Board on the notice of motion, Onehunga Bay and State Highway
20 (SH20), mitigation and restoration process.
At the 14 October 2009 Arts, Culture and Recreation Committee meeting, it was
resolved as follows:
- That the Arts, Culture and Recreation Committee note that the Onehunga Lagoon Landscape plan is being carried out by New Zealand Transport
Agency (NZTA), and construction is currently underway.
- That the Arts, Culture and Recreation Committee notes that the
outcome of the request for proposal process for the Onehunga Foreshore works
will be reported to the November meeting of the Arts, Culture and Recreation
Committee, followed by the Maungakiekie Community Board.
- That the Arts, Culture and Recreation
Committee notes that there is a joint meeting of the Onehunga Enhancement
Society (TOES), New Zealand Transport Agency (NZTA), Auckland City Council and
the Maungakiekie Community Board, on Friday, 16 October 2009, to discuss
Onehunga Bay and State Highway 20 (SH20) mitigation issues and that there be a
report back to the November 2009 meeting of the Arts, Culture and Recreation
Committee.
Recommending that the resolutions from the 14 October 2009 Arts, Culture and
Recreation Committee be noted.
SLIPS DECISION REPORT NOVEMBER 2009
| Karen Yates |
|
| SLIPs project portfolio leader |
10 November 2009 |
Attaching a spreadsheet with all current SLIPs project proposals for
consideration by the Board.
SLIPS PROGRAMME UPDATE NOVEMBER 2009
| Julia Goh |
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| SLIPs Programme Leader |
8 November 2009 |
Providing a summary of current SLIPs projects and financial information.
Recommending that the Board consider the proposals.
MANGERE BOAT RAMP PROJECT
| Crispian Franklin |
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| Democracy Advisor |
28 October 2009 |
Attaching a report from Beca regarding the Manukau City Council and Auckland
City Council joint project to provide an all tide boat ramp facility in the
Manukau Harbour.
Recommending that the report be received.
DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION
| Crispian Franklin |
|
| Demcracy Advisor |
10 November 2009 |
Attaching a presentation regarding Auckland Regional Transport Strategy 2010 -
2040.
The
closing date to provide a submission is no later than 5pm on 18 December 2009.
Recommending that the presentation be received.
PROVISION FOR URGENT DECISIONS
| Crispian Franklin |
|
| Democracy Advisor |
4 November 2009 |
The
Board does not meet again until 18 February 2010. It is possible that matters
may arise between 19 November 2009 and the next Board meeting which require
urgent attention. Any decisions would be reported back to the Board at its 18
February 2010 meeting.
Recommending that the Board makes provision for any urgent decisions over the
summer recess.
EXTRAORDINARY VACANCY - RESIGNATION OF COUNCILLOR PESETA SAM LOTU-IIGA
| Peter Burden |
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| Team manager, Arts Culture and Recreation |
10 November 2009 |
Updating the Board that the resignation of Councillor Peseta Sam Lotu-Iiga
creates a vacancy on the Maungakiekie Community Board and whether or not this
vacancy is filled will depend on the decision taken by Council at the meeting on
26 November 2009.
Recommending that the Maungakiekie Community Board considers the replacement of
Councillor Peseta Sam Lotu-Iiga as its representative on the Onehunga Business
Association Mainstreet committee, and submits any nomination made to the Council
for ratification.
COMMUNITY BOARD CHAIRPERSON'S FORUM
| Crispian Franklin |
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| Democracy Advisor |
5 November 2009 |
Attaching the minutes of the Community Board Chairperson's Forum and the
presentation regarding Public Poster Sites.
Recommending that the minutes of the Community Board Chairperson's Forum and
presentation regarding Public Poster sites be received.
CHAIRPERSON'S REPORT
| Bridget Graham |
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| Chairperson |
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Providing the Chairperson with the opportunity to update the Board on
projects and issues the Chairperson has been involved with since the
October 2009 meeting. |
BOARD MEMBERS' REPORT
Providing the Board Members with an opportunity to update the Board on projects
and issues they were involved with since the October 2009 meeting.
[Note: this is an information item and if Board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda]
COUNCILLORS' REPORT
Providing the Councillors with the opportunity to update the Board on projects
and issues he has been involved wit since the October 2009 meeting.
[Note: this is an information item and if councillors wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda]
GROUP ACTIVITY REPORTS
| Crispian Franklin |
|
| Democracy Advisor |
10 November 2009 |
Attaching activity reports and statistics from the various groups within Council
for the October 2009 period for the Board's information.
Recommending that the group activity reports for the September 2009 period be
received.
REPORTS REQUESTED PENDING
| Crispian Franklin |
|
| Democracy Advisor |
9 November 2009 |
Attaching the reports requested/pending list of the Democracy advisor, dated
9 November 2009.
Recommending that the reports requested/pending list be received.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Crispian Franklin |
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| Democracy Advisor |
12 November 2009 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1. |
Chairperson's Report - Development of the ITM site for the railway
station |
Public conduct of matter would be likely
to result in disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(h) The withholding of the information is
necessary to enable the local authority to carry out, without prejudice
or disadvantage, commercial activities.
Section 7(2)(i)
The withholding of the information is
necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, disclosure of sensitive
information in this report could prejudice or disadvantage council
activities/negotiations re commercial and residential tenancies and land
acquisitions, as well as the commercial interest of third parties. |
Section 48(1)(a) The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7. |
