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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MAUNGAKIEKIE COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Maungakiekie Community Board meeting held on Thursday, 19 November 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following request has been received to address the meeting:

   4.1. MONTE CECILIA PARK - ANN NICHOLSON AND PETER GIBSON, MT ROSKILL COMMUNITY SCHOOL WORKING PARTY

   Ann Nicholson and Peter Gibson from Mt Roskill Community School working party, will be in attendance to speak to the Board regarding the development of the Monte Cecilia Park and how the park is affecting the whole community.

5. ANNUAL PLAN SUBMISSION - WORKING PARTY

   Crispian Franklin
   Democracy Advisor	18 January 2010

   The Board is asked to consider whether it wishes to make a written submission to the 2010/2011 Annual Plan which opens for public consultation on 3 March 2010 and closes on 31 March 2010.

   Recommending that the Board nominate a working party to prepare its written submission on the Annual Plan, noting that the Community Board will be receiving feedback from the public to the Annual Plan at its March 2010 ordinary board meeting.

6. SLIPS DECISION REPORT JANUARY 2010

   Karen Yates
   SLIPs project portfolio leader	January 2010

   The report was unavailable at the time the agenda was compiled and will be distributed under a separate agenda cover.

7. COMMUNITY BOARD DISCRETIONARY FUNDING  

   The working party will be providing recommendations to the Board with regards to the allocation of the Community Board discretionary funding.

8. URGENT DECISION - ELLERSLIE SANTA PARADE

   Crispian Franklin
   Democracy Advisor	21 January 2010

   Informing the Community Board of an urgent decision for the Ellerslie Santa Parade and Street Party that was held in December 2009. An urgent decision was required because the organiser was required to make payments before the Christmas break and the Board did not meet until January 2010.

   [ATTACHMENT 8]

9. URGENT DECISION - PUBLIC MEETING ON PROPOSED WARD BOUNDARIES

   Crispian Franklin
   Democracy Advisor	21 January 2010

   Informing the Community Board of an urgent decision to host a public meeting on the submission of proposed boundaries that was held 9 December 2009. An urgent decision was required because the deadline for submissions to the Local Government Commission was on 11 December 2009.

   [ATTACHMENT 9]

10. CHAIRPERSON'S REPORT

    Bridget Graham
    Chairperson	January 2010

    Providing the Chairperson with the opportunity to update the Board on projects and issues the Chairperson has been involved with since the November 2009 meeting

    [ATTACHMENT 10]

11. BOARD MEMBERS' REPORT

    Providing the Board Members with an opportunity to update the Board on projects and issues they have been involved with since the September 2009 meeting.

    [Note: this is an information item and if Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

12. COUNCILLORS' REPORT

    Providing councillors with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    [Note: this is an information item and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

    [ATTACHMENT 12]

13. REPORTS REQUESTED PENDING

    Crispian Franklin
    Democracy Advisor	21 January 2010

    Attaching the reports requested/pending list of the Democracy advisor, dated 21 January 2010.

    Recommending that the reports requested/pending list be received.

    [ATTACHMENT 13]