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Maungakiekie Community Board
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MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD HELD ON THURSDAY, 2 FEBRUARY 2006 AT 6:00 PM
PRESENT: Mrs Bridget Graham [Chairman]
Mr Geoff Abbott, JP [Deputy Chairman]
Mr Brett Clark
Ms Barbara Insull
Mrs Jen Livingstone
Cr Dr John Hinchcliff, CNZM
Cr Richard Northey, ONZM [Until 8:20pm during Item 24]
ALSO PRESENT: Cr Bill Christian [Until 8:45pm during Item 25]
Cr Leila Boyle [Until 8:20pm during Item 24]

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Graham/Abbott

    That the minutes of the Maungakiekie Community Board meeting held on Thursday, 17 November 2005 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. BRIDGE OF MEMORIES 2006/2007 SLIPS PROPOSAL – CHRISTINE FOLEY – ELLERSLIE BUSINESS ASSOCIATION

    Christine Foley, Ellerslie Business Association addressed the Board regarding the Robert Street Car Park Entrance and Ellerslie Roll of Honour Memorial 2006/2007 SLIPs projects.

    Moved: Graham/Livingstone

    That Christine Foley, Ellerslie Business Association be thanked for her presentation to the Board regarding the Robert Street Car Park Entrance and Ellerslie Roll of Honour Memorial 2006/2007 SLIPs projects.

    CARRIED

    4.2. GERRARD BEESON PUBLIC CONVENIENCE – Robin Jenkin-winter – ONehunga business association

    Robin Winter addressed the Board regarding the public interest in favour of reopening the Gerrard Beeson Place public toilets.

    Moved: Graham/Livingstone

    That Robin Jenkin-Winter, Onehunga Business Association be thanked for her presentation to the Board regarding the re-opening of the Gerrard Beeson Place public toliets.

    CARRIED

    4.3. Onehunga Railway line – Garth Houlthan & CAM PITCHES

    Garth Houlthan and Cam Pitches addressed the Board regarding funding assistance for their campaign to reopen the Onehunga railway line.

    Moved: Graham/Abbott

    1. That Garth Houlthan and Cam Pitches be thanked for their presentation to the Board regarding the Onehunga railway line.
    2. That the Campaign for Better Transport's funding application for assistance in its campaign to reopen the Onehunga railway Line be considered at the Board's 16 March 2006 meeting.

    CARRIED

    [ATTACHMENT 4.3]

  5. Top ELLERSLIE COMMUNITY CONSTABLE: GRANT OF NEW LEASE OVER THE FRONT PORTION OF THE ELLERSLIE PLUNKET WAITING ROOM AND PARTIAL SURRENDER OF LEASE – AUCKLAND EAST BRANCH - ELLERSLIE PLUNKET

    Moved: Graham/Abbott

    1. That the report of the Lease Officer, dated 19 December 2005, be received.
    2. That Board recommends to the Community Development and Equity Committee:
      1. That a partial surrender of lease be granted to Auckland East Plunket sub-branch (Ellerslie Plunket), specifically the front portion of the waiting area so as to allow for the creation of a new office space for the Ellerslie Community Constable (NZ Police).
      2. That a lease be granted to Ellerslie Community Constable (NZ Police) over the newly created office space at Ellerslie War Memorial Hall, 138 Main Highway, Ellerslie for an initial term of five years, commencing on 1 April 2006 and expiring on 31 March 2011, the lease provides for two further right of renewals of five years each and will finally expire on 31 March 2021, at which time the Ellerslie Community Constable (NZ Police) will need to apply for a new lease.
      3. That the Ellerslie Community Constable (NZ Police) pay $500 plus GST per annum rental from 1 April 2006 as per the terms and conditions of the Community and Recreation Lease Policy, in addition the Constable must pay an annual maintenance charge and utility costs on a pro-rata basis associated with the leased area.
        4.
      4. That should the Community Development and Equity Committee not approve the grant of new lease to the Community Constable (NZ Police) the Ellerslie Plunket's lease should remain unchanged.
    3. That Kate Holst, Lease Officer and Chief Inspector John Palmer, New Zealand Police be thanked for their attendance and information provided.
    4. That the Board acknowledges the efforts of Christine Foley, Ellerslie Business Association, Councillor John Hinchcliff and Auckland City Council in finding the Ellerslie Community Constable a new home in Ellerslie.

    CARRIED

  6. Top ORANGA/CORNWALL PARK PLUNKET: GRANT OF NEW LEASE OVER THE PLUNKET ROOM AND WAITING AREA, ORANGA COMMUNITY CENTRE

    Moved: Graham/Clark

    1. That the report of the Lease Officer, dated 9 January 2006, be received.
    2. That the Board recommends to the Community Development and Equity Committee:
      1. That a lease be granted to Oranga/Cornwall Park Plunket over the Plunket rooms and waiting area at Oranga Community Centre, Waitangi Road, Oranga for an initial term of five years, commencing on 1 April 2006 and expiring on 31 March 2011, the lease provides for two further right of renewals of five years each and will finally expire on 31 March 2021, at which time the Oranga/Cornwall Park Plunket will need to apply for a new lease.
      2. That the Oranga/Cornwall Park Plunket pay $250 plus GST per annum rental from 1 April 2006 as per the terms and conditions of the Community and Recreation Lease Policy, in addition Plunket must pay an annual maintenance charge and utility costs on a pro-rata basis on the area leased.
      3. That the lease includes a clause requiring the Oranga/Cornwall Park Plunket to provide its annual report and a set of current accounts annually to Auckland City Council.

    CARRIED

  7. Top GERRARD BEESON PLACE PUBLIC CONVENIENCE

    Moved: Graham/Clark

    1. That the memorandum of the Asset Manager Parks and Streetscape Services, dated 16 January 2006, be received.
    2. That the Group Manager Recreation and Community Services be requested to attend a meeting with the Chairperson and Deputy Chairperson to discuss the re-opening of the Gerard Beeson Place toilets.
    3. That the tabled correspondence from Robin Jenkin-Winter, Onehunga Business Association regarding the re-opening of the Gerard Beeson Place toilets, be received.

    CARRIED

    [ATTACHMENT 7A]

  8. Top JELLICOE WAR MEMORIAL SWIMMING POOL ROLL OF HONOUR UPGRADE STAGE 1 2006/2007 SLIPS PROPOSAL

    Moved: Hinchcliff/Abbott

    That the Board forward allocates $6,000 from its 2006/2007 SLIPs budget to the Jellicoe War Memorial Swimming Pool Roll of Honour Upgrade Stage 1 SLIPs project to allow for the commencement of the investigation into the Roll of Honour proposal.

    CARRIED

  9. Top ROBERT STREET CAR PARK ENTRANCE

    Moved: Graham/Livingstone

    1. That the report of the Project Manager, dated 23 January 2006, be received.
    2. That further consideration of the Robert Street Car Park Street Entrance SLIPs project be deferred until stage 4 of the Ellerslie Urban Design planning is achieved and the Ellerslie Future Framework is determined.
    3. That the Group Manager Community Planning be requested to investigate the feasibility of the Ellerslie Bible Chapel swapping its land for a Council site in Otahuhu in order to enlarge the Robert Street Car Park.

    CARRIED

    Item 11 was taken at this point.

  10. Top ONEHUNGA CYCLE AND WALKING AREA PLAN

    Moved: Graham/Insull

    1. That the report of the Senior Transport Planner, dated 17 January 2006, be received.
    2. That the actions identified in the Onehunga Cycle and Walking Area Study be endorsed.
    3. That the Board give consideration to future SLIPS projects that may complement the work proposed under the Onehunga Cycle and Walking Area Study.
    4. That Coralie McDonald, Senior Transport Planner be thanked for her attendance and information provided.

    CARRIED

  11. Top CAPTAIN SPRINGS RESERVE DEVELOPMENT

    Moved: Graham/Abbott

    1. That the report of the Project Manager, dated 25 January 2006, be received.
    2. That the Board forward allocates an additional $40,000 to the Captain Springs Reserve Development Project from its 2006/2007 SLIPs budget to allow for the construction of 38 carpark spaces paved with a grass cell system and to implement all aspects of Stage 1 as per the concept plan, subject to approval from the Finance and Corporate Business Committee.

    CARRIED

  12. Top 2006/2007 SLIPS

    Moved: Graham/Abbott

    1. That the list of proposed SLIPs for 2006/2007 be received.
    2. That the Board nominates the following SLIPs projects to be included on its 2006 SLIPs tour:
      • Captain Springs Reserve Development Stage 3
      • Jellicoe Park War Memorial Swimming Pool Roll of Honour Upgrade
      • Jellicoe Park Toliet Upgrade
      • Michaels Avenue Wetlands BBQ, Seating & Signage
      • Ferguson Domain New Path and Park Furniture
      • Michaels Ave Reserve North Garden Upgrade
      • Thomas Park Clubroom Exterior Painting
      • Waller St Carpark Landscaping
      • Pikes Point/Hugo Johnston Drive to Great South Road Proposed Walkway Link
      • Royal Oak Roundabout Pedestrian Crossing
    3. That the Boards SLIPs tour be held on Monday, 6 March 2006 departing from the rear carpark of the Onehunga Community Centre at 2:00pm.

    CARRIED

  13. Top SLIPS HERITAGE PROJECTS

    Moved: Graham/Abbott

    1. That the report of the Community Board Services Manager, dated 20 January 2006, be received.
    2. That the Board requests that projects such as heritage plaques and restoration of heritage items be specifically included SLIPs heritage projects appendix document.

    CARRIED

  14. Top ST JOSEPHS SCHOOL 40 KM/H SPEED ZONE 2005/2006 SLIPS PROJECT

    Moved: Graham/Livingstone

    That the memorandum of the Ward Manager, dated 4 January 2006, be received.

    CARRIED

  15. Top GENERAL TREE PROTECTION IN AUCKLAND CITY

    Moved: Graham/Clark

    1. That the Board endorses the memorandum from the General Manager City Development regarding General Tree Protection Assessments, dated 11 January 2006.
    2. That the report of Board Member Livingstone regarding the role of the Community Board Tree Spokesperson with regard to the tree consent process be received.
    3. That the General Manager City Development be requested to host a working session on the practical application of the District Plan regarding trees for, Elected Representatives, Arborists, Planning Commissioners and that this to be held with the view to:
      • Providing a clear statement of purpose city wide for those involved in tree management.
      • Providing consistency in the interpretation of the District Plan.
      • Giving the above people some input into the District Plan and its processes in order to achieve consistency in the management of trees.
    4. That the above resolutions, and tabled correspondence from Board Member Livingstone, be forwarded to the Environment, Heritage and Urban Form Committee, Planning and Fixtures Committee and all Auckland City Community Boards for consideration.

    CARRIED

    [ATTACHMENT 15]

  16. Top URGENT DECISION – THE NEWSLETTER COMPANY – MAUNGAKIEKIE CHRISTMAS GREETING ADVERTISEMENT

    Moved: Graham/Hinchcliff

    That the urgent decision regarding the allocation of $551.25 from the Boards 2005/2006 Discretionary Funding budget to the Onehunga Community News for the Maungakiekie Community Board Christmas Greeting be noted.

    CARRIED

  17. Top WALKING SCHOOL BUS PROGRAMME

    Moved: Graham/Insull

    1. That the report of the Senior Road Safety Coordinator, dated 20 October 2005, and the resolutions from the Transport and Urban Linkages Committee meeting held on 9 November 2005, be received.
    2. That the Board acknowledges that the walking school bus programme is successful and requests that walking school buses be encouraged in Auckland City.

    CARRIED

  18. Top MAINTENANCE OF PUBLIC ART WORKS

    Moved: Graham/Hinchcliff

    That the Board notes that the public art works inventory will appear on a future agenda for the Board's review and feedback to the Assets Manager.

    CARRIED

  19. Top MANUKAU HARBOUR FORESHORE OPEN SPACE IMPROVEMENTS – TAMAKI-MAUNGAKIEKIE

    Moved: Graham/Northey

    1. That the report of the Open Space Planner, dated 15 November 2005, and the resolutions from the Urban Strategy and Governance Committee meeting held on 7 December 2005, be received.
    2. That the Group Manager Community Planning be requested to provide a report for the Board's April 2006 meeting on the possible land purchases or swaps required to secure all the currently and proposed Onehunga Bay to Hamlins Hill walkway in public ownership and on securing further playing fields in areas such as Galway Street and around Waikaraka Park.

    CARRIED

  20. Top PARNELL PAY AND DISPLAY PARKING TRIAL

    Moved: Graham/Hinchcliff

    That the resolution from the Transport and Urban Linkages Committee meeting held on 9 November 2005 be received.

    CARRIED

  21. Top QUARTERLY REPORTING

    Moved: Graham/Hinchcliff

    1. That the SLIPS, CAPEX, Financial Contributions and Development Contributions quarterly reports for the period ending December 2005 be received.
    2. That the Board thanks Stephanie Chapman for her hard work on the History of Ellerslie Millennium Project and requests that the project and relevant research material be handed over to the Board to enable completion of the project.

    CARRIED

  22. Top 2005/2006 EVENTS AND DISCRETIONARY FUNDING - ANZAC DAY 2006

    Moved: Graham/Abbott

    That the Board allocates $500 from its 2005/2006 Discretionary Funding budget to the Onehunga Returned Services Association to help cover the costs of this year's ANZAC day services.

    CARRIED

  23. Top CHAIRPERSON'S REPORT

    Moved: Graham/Abbott

    That the report of the Chairperson be received.

    CARRIED

  24. Top BOARD MEMBERS' REPORTS

    Moved: Graham/Abbott

    1. That the verbal report of Board Member Clark regarding the following be received:
      • Restorative justice meeting
      • Onehunga War Memorial Pool's 50th Anniversary
      • Te Papapa-Onehunga Rugby Football & Sports Club
    2. That the verbal report of Board Member Insull regarding the following be received:
      • Restorative justice meeting
      • Urban Design tour
      • Ellerslie Future framework meeting
      • Ellerslie Roll of Honour project
      • Onehunga Arts reference group meeting
    3. That the verbal report of Board Member Livingstone regarding the following be received:
      • Tree/planning hearings
      • Onehunga History Timeline SLIPs project

    CARRIED

  25. Top COUNCILLORS' REPORTS

    Moved: Graham/Abbott

    1. That the verbal report from Councillor Hinchcliff regarding the following be received:
      • Queen St Trees
      • Road tolling
      • Urban Strategy and Governance Committee meeting - Ellerslie Future Framework
      • Transpower presentation
      • Restorative justice meeting
    2. That the verbal report from Councillor Christian regarding the following be received:
      • Transpower presentation
      • Planning Hearings
      • Queen Street Upgrade
      • Funeral for Mr Steve Thompson
      • ARC Regional Pest Management Strategy workshop
      • Public Art
      • Planning Fixtures Committee meeting
      • Works and Services Committee meeting

    CARRIED

  26. Top REPORTS REQUESTED / PENDING

    Moved: Graham/Hinchcliff

    Recommending that the reports requested / pending as at January 2006 be received.

    CARRIED

  27. Top GROUP ACTIVITY REPORTS

    Moved: Graham/Abbott

    That the Group Activity Reports for the months of November and December 2005 and January 2006 be received.

    CARRIED

  28. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Graham/Abbott

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution
    C1. Mayoral Living Legend Award Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No. Reason to withhold information under section 7
    C1. To protect the privacy of natural persons, including that of deceased natural persons. [Section 7(2)(a)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:10 pm.
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