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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD HELD ON WEDNESDAY, 20 JUNE 2007 AT 6:01 PM

PRESENT:	Ms Barbara	Insull [Acting Chair]
	Mr Brett	Clark [Deputy Chairman]		[from 8:00pm, item 14]
	Mr Geoff	Abbott, JP
	Mrs Jen	Livingstone
	Cr Dr John	Hinchcliff, CNZM		[until 7:11pm, item 5.5; from 7:15pm, item 5.7 until 7:42pm, item 7]
	Cr Richard	Northey, ONZM		[from 6:04pm, item 3]
ALSO PRESENT:	His Worship	The Mayor
	Cr Bill	Christian, JP		[until 7:23pm, item 5.7]

1. ELECTION OF CHAIRMAN FOR THIS MEETING

   Moved: Livingstone/Abbott

   That Board member Insull be elected as Chairperson for this meeting.

   CARRIED

2. APOLOGIES

   That apologies from Chairperson Graham and Councillor Boyle for non-attendance, from Board member Clark for lateness, and from Councillors Hinchcliff and Christian for early departure be accepted.

   CARRIED

3. CONFIRMATION OF MINUTES

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 17 May 2007 be confirmed as a true and correct record.

   CARRIED

4. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   The Acting Chairperson welcomed His Worship The Mayor, Dick Hubbard and invited him to address the meeting.  The Mayor, Dick Hubbard conveyed his support of Community Boards and their value within the political structure of Auckland City Council. He thanked the Maungakiekie Community Board members for their efforts and commitment to the community.

5. PUBLIC FORUM

   Item 5.6 was taken at this point.

   5.1. GAIL FITZGERALD - ROCKFIELD ROAD

   Gail Fitzgerald, Rockfield Road, spoke to the Board regarding parking on footpaths, untidy bus stops, overgrown grass verges and rubbish in the Rockfield Road area.

   Moved: Abbott/Livingstone

   [ATTACHMENT 5.1A]

   1. That Gail Fitzgerald be thanked for her presentation to the Maungakiekie Community Board regarding parking on footpaths, untidy bus stops, overgrown grass verges and rubbish in the Rockfield Road area.
   2. That the Maungakiekie Community Board notes a mayoral response has been provided addressing the concerns raised by Gail Fitzgerald in her letter dated 14 May 2007, and is tabled with this minutes.

   CARRIED

   5.2. DONALD PUTAN -- BOOKS CAFÉ, ONEHUNGA COMMUNITY CENTRE

   Donald Putan, Operator, Books Café, spoke to the Board regarding the restrictions and conditions of the café's lease, its hours of operation and the lack of external advertising due to its location within the Onehunga Community Centre.

   Moved: Insull/Abbott

   1. That Donald Putan, Operator, Books Café, be thanked for his presentation to the Maungakiekie Community Board regarding the restrictions and conditions in the café's lease.
   2. That council urgently consider the predicament of the Operator, Books Café, and that appropriate officers from the Property Group, Community Development and Libraries meet with Donald Putan, Operator, Books Café, and the Chairperson, Maungakiekie Community Board, with a view to assisting the café in becoming a more sustainable operation.

   CARRIED

   5.3. NATASHA JEFFREY - ELLERSLIE CRAFT GROUP

   Natasha Jeffrey, Arthur Street, spoke to the board regarding her Discretionary Funding application seeking funding of $804.00 to assist in the cost of hiring the Leicester Hall in Ellerslie for a Thursday evening craft group for six months.

   Moved: Insull/Livingstone

   That Natasha Jeffrey, Arthur Street, be thanked for her presentation to the Maungakiekie Community Board regarding her Discretionary Funding application seeking funding of $804.00 to assist in the cost of hiring the Leicester Hall in Ellerslie for a Thursday evening craft group for six months.

   CARRIED

   5.4. PUAMIRIA MAAKA - TE WAIPUNA PUAWAI OASIS

   Puamira Maaka, Te Waipuna Puawai Oasis, spoke to the Board regarding her Discretionary Funding application seeking funding of $3,000.00 to assist in the cost of developing an Asset Management Plan to help organise maintenance requirements for their building in Ellerslie.

   Moved: Insull/Livingstone

   That Puamiria Maaka, Te Waipuna Puawai Oasis, be thanked for her presentation to the Maungakiekie Community Board regarding her Discretionary Funding application seeking funding of $3,000.00 to assist in the cost of developing an Asset Management Plan to help organise maintenance requirements for their building in Ellerslie.

   CARRIED

   5.5 SARA CARTWRIGHT - ONEHUNGA CUTHBERT KINDERGARTEN

   Sara Cartwright, Onehunga Cuthbert Kindergarten, spoke to the Board regarding her Discretionary Funding application seeking funding of $192.40 to assist in the cost of sand for the children's sandpit.

   Moved: Insull/Northey

   That Sara Cartwright, Onehunga Cuthbert Kindergarten, be thanked for her presentation to the Maungakiekie Community Board regarding her Discretionary Funding application seeking funding of $192.40 to assist in the cost of sand for the children's sandpit.

   CARRIED

   5.6 JIM JACKSON - THE ONEHUNGA ENHANCEMENT SOCIETY

   Jim Jackson, Chairman, The Onehunga Enhancement Society, spoke to the Board regarding the Transpower New Zealand Limited application to increase the capacity of the Henderson - Otahuhu A 220kV transmission line.

   Moved: Hinchcliff/Livingstone

   [ATTACHMENT 5.6]

   1. That Jim Jackson, Chairman, The Onehunga Enhancement Society, be thanked for his presentation to the Maungakiekie Community Board regarding the Transpower New Zealand Limited application to increase the capacity of the Henderson - Otahuhu A 220kV transmission line, and congratulated for his staunch support of issues in Onehunga.
   2. That the information presented by Jim Jackson be referred to the Chief Executive Officer, Auckland City, for urgent consideration.

   CARRIED

   5.7ANGELA DREADON AND MAX CRYER - IMPLEMENTATION OF CYCLEWAYS, MAYS ROAD

   Angela Dreadon and Max Cryer, Mays Road, spoke to the Board regarding the Onehunga Walking and Cycling Focus Group meeting held on 12 June 2007.

   Moved: Insull/Livingstone

     That Angela Dreadon and Max Cryer be thanked for their presentation to the Board regarding the Onehunga Walking and Cycling Focus Group meeting held on 12 June 2007.

   CARRIED

   Item 10 was taken at this point.

6. MAYOR'S COMMUNITY SAFETY AWARDS

   Moved: Insull/Livingstone

   That the Maungakiekie Community Board thank the Senior Road Safety Coordinator for her attendance at the meeting, and note nominations for the Mayor's Community Safety Awards close on 30 July 2007.

   CARRIED

7. 2007/2008 ANNUAL PLAN SUBMISSION

   Moved: Insull/Abbott

   That the Maungakiekie Community Board's Annual Plan submission 2007/2008 be received.

   CARRIED

8. NAMING OF THE ACCESS DRIVEWAY TO ERICSSON STADIUM

   Moved: Insull/Livingstone

   That the Maungakiekie Community Board advise David Cunningham to contact the owners of Mount Smart Domain (Auckland Regional Council) to discuss the naming of the access driveway to Ericsson Stadium as a private matter.

   CARRIED

9. PLANNING FOR THE FUTURE PROVISION OF PLAYGROUNDS IN THE MAUNGAKIEKIE WARD

   Moved: Insull/Abbott

   1. That the Maungakiekie Community Board notes that local playgrounds should be located within walking distance in areas of intensification, and request the Manager, Open Space Policy, report back to the Board on the issues raised by Board member Insull, in particular:

   1. how Auckland City is planning for amenities in the communities facing intensification;
   2. how the Maungakiekie Community Board can assist in the future planning for amenities in intensified areas; and
   3. the potential of green spaces (such as Derby Downs) to improve the amenity of the local area within future liveable communities.

   CARRIED

10. DISCRETIONARY FUNDING APPLICATIONS

    10.1 ONEHUNGA CUTHBERT KINDERGARTEN

    Moved: Northey/Abbott

    1. That the Maungakiekie Community Board forward allocate $200.00 from its 2007/2008 Discretionary Funding budget to the Onehunga Cuthbert Kindergarten to assist in the cost of sand for the children's sandpit.
    2. That the Onehunga Cuthbert Kindergarten provide an Accountability Statement following the expenditure of the Discretionary Funding Grant of $200.00.

    CARRIED

    10.2 ELLERSLIE CRAFT GROUP

    Moved: Abbott/Hinchcliff

    1. That the Maungakiekie Community Board forward allocate $600.00 from its 2007/2008 Discretionary Funding budget to the Ellerslie Craft Group to assist in the cost of hiring the Leicester Hall in Ellerslie for a Thursday evening craft group.
    2. That the Ellerslie Craft Group provides an Accountability Statement following the expenditure of the Discretionary Funding Grant of $600.00.

    CARRIED

    10.3 TE WAIPUNA PUAWAI MERCY OASIS

    Moved: Insull/Livingstone

    That the Discretionary Funding application from Te Waipuni Puawai Mercy Oasis, seeking funding of $3,000.00 to assist in the cost of developing an Asset Management Plan to help organise maintenance requirements for their building, be received.

    CARRIED

11. SMALL LOCAL IMPRoVEMENT PROJECT REVIEW

    Moved: Insull/Abbott

    That the Maungakiekie Community Board nominates Chairperson Graham and Board member Livingstone to interview with Tasman Research regarding the current SLIPs process.

    CARRIED

12. TRAFINZ CONFERENCE

    Moved: Insull/Abbott

    That the Maungakiekie Community Board approve $790.00 from its' 2007/2008 Discretionary Funding budget for Chairperson Graham to attend the annual Trafinz Conference being held in Taupo from 12-15 August 2007.

    CARRIED

13. CHAIRPERSON'S REPORT

    Moved: Insull/Livingstone

    [ATTACHMENT 13A]

    1. That the report of the Chairperson, dated 13 June 2007, be received.
    2. That the minutes of the Ellerslie Walking and Cycling Focus Group meeting, held 13 June 2007, be received, and that it be noted officers will report back to the August meeting of the Maungakiekie Community Board.

    CARRIED

14. BOARD MEMBERS' REPORT

    Board member Livingstone reported on the following items:

    • Attendance at the Economic Development Strategy workshop;
    • Meeting with Dawn Bardsley on site regarding the signage for Waikaraka Cemetery;
    • 9 Pukerangi Crescent, Ellerslie, tree hearing;
    • Conversation with Neil Hamill regarding building a carpark behind his business in Ellerslie;
    • 286 Mt Wellington Highway (Sylvia Park) hearing;
    • Mt Albert Road tree hearing;
    • Attendance at the Walking and Cycling Strategy meeting with council officers, the Chairperson and Board member Insull;
    • Meeting with Andrew Stevenson and the Chairperson regarding open space strategy in Auckland;
    • Attendance at the Community Board Conference at the Manukau City Convention Centre;
    • Attendance at the Onehunga Walking and Cycling Focus Group meeting 12 June 2007;
    • Attendance at Strengthening Auckland's Regional Governance meeting for community boards;
    • Meeting with Lyz Miller, the Chairperson and Board member Insull to discuss SLIPs projects within the Maungakiekie ward;
    • Attendance at the Ellerslie Community Expo for the unveiling of "The Village" mosaic;
    • Attendance at the Community House Management Committee meeting; and
    • Conversation with Chris Bird, Transport - Programme and Projects, regarding the repair of the Onehunga Mall roundabout (will occur on 27 June 2007).

    Board member Insull reported on the following items:

    • Attendance at a tree hearing;
    • Attendance at the Onehunga and Ellerslie Walking and Cycling Focus Group meetings;
    • Attendance at the Auckland City Youth Council meeting;
    • Meeting with Lyz Miller, the Chairperson and Board member Insull to discuss SLIPs projects within the Maungakiekie ward;
    • Discussions with ACR Services regarding Michaels Avenue Reserve and the involvement of sports groups in the planning;
    • Concern over the cycleways report - would like communication between planners and cycle groups (Cycle Action Auckland) before the report is released;
    • The lack of a pedestrian crossing at Ladies Mile and Marua Road, and the lack of a footpath on the Ellerslie Racecourse side of Ladies Mile;
    • Filing of a SLIPs form to fund the sealing of a temporary cycle path from Mangere Bridge to Onehunga Bay Road; and
    • The planting of a specimen tree in Derby Downs in the middle of a potential cricket pitch.

    Board member Clark reported on the following items:

    • Attendance at the prizegiving at the Manukau Cruising Club; and
    • Attendance at the regular monthly meeting of the Onehunga Combined Sporting Trust and discussions over 69 Captain Springs Road.

    Moved: Insull/Abbott

    1. That the verbal report of the Board members be received.
    2. That the Maungakiekie Community Board requests an ownership assessment of the Ann's Creek area be completed, and that the SLIPs Co-ordinator attend the July meeting of the Maungakiekie Community Board to discuss the reallocation of SLIPs funding.
    3. That the Maungakiekie Community Board delegate the Chairperson to prepare a submission regarding land use consent from Transpower New Zealand Limited relating to the Henderson - Otahuhu A 220kV transmission line, noting submissions close 25 June 2007.
    4. That the Maungakiekie Community Board nominate Board member Clark to prepare a submission in support of the designation for open space of 69 Captain Springs Road, Onehunga, noting that submissions close 25 June 2007.

    CARRIED

15. COUNCILLORS' REPORT

    Councillor Northey reported on the following items:

    • Attendance at the evening functions of the Auckland Arts Fair as a stand-in for the mayor;
    • Launch of the Creative Industries Action Plan and the work of the Broadband Advisory Group;
    • Attendance at the signs and billboards bylaw hearings as chairman;
    • Involvement in the Annual Plan hearings from 5-11 June and update to the Board on reports coming to the Annual Plan Direction Setting meetings in November;
    • Chairman of a group looking into housing affordability;
    • Attendance at the Onehunga and Ellerslie Walking and Cycling Focus Group meetings; and
    • Attendance at Partnerships Committee meeting where a motion to declare Auckland a Peace City was put forward, which was praised by the Dalai Lama.

    Moved: Northey/Livingstone

    That the verbal report of the Councillors be received.

    CARRIED

16. REPORTS REQUESTED/PENDING

    Moved: Insull/Livingstone

    1. That the report of the Democracy Advisor, dated 13 June 2007, be received.
    2. That the report regarding parking issues in Ellerslie be deleted from the reports requested/pending list following the response from Property confirming Housing New Zealand's unwillingness to sell the properties located at 2 and 4 Arthur Street, Ellerslie.

    CARRIED

17. GROUP ACTIVITY REPORTS

    Moved: Insull/Abbott

    That the Group Activity Reports for the month of May 2007 be received.

    CARRIED

18. COMMUNITY BOARD ACHIEVEMENT REGISTER

    Moved: Insull/Livingstone

    That Board members advise the Chairperson of items they wish to be included on an Achievements Register of successes accomplished during the current term of the Maungakiekie Community Board.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8.33 pm.