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Maungakiekie Community Board
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MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD

HELD ON THURSDAY, 21 FEBRUARY 2008 AT 6:00PM

PRESENT: Ms Bridget Graham [Chairperson]
  Mr Brett Clark [Deputy Chairperson]
  Ms Olga Brochner  
  Ms Lynn Messervy  
  Mr Simon Randall  
  Cr Peseta Sam Lotu-Iiga  
  Cr Richard Northey, ONZM [until 6:30pm, item 4.5]
ALSO PRESENT: Cr Leila Boyle [until 7:49pm, item 8]
  Cr Bill Christian, JP [until 9:20pm, item 17]

  1. Top APOLOGIES

    Moved: Graham/Clark

    That the apologies from Councillors Boyle and Northey for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Graham/Clark

    That the minutes of the Maungakiekie Community Board meeting held on Wednesday, 23 January 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Graham/Clark

    That the following item be considered as extraordinary business:

    1. Delegations Review (as item 17)

      1. This matter was not on the agenda as the information was received after the Maungakiekie Community Board agenda was compiled.

      2. The reason for urgency being that Board spokespersons appointments are required to ensure no delays in processing consents if community board input is required. Delays could be caused in processing consents if this matter were deferred to the March Community Board meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. SIMON PETERSON - SPORT AUCKLAND

    Simon Peterson, Chief Executive - Sport Auckland, addressed the Board regarding the progress and achievements of programmes and activities run by Sport Auckland in the Maungakiekie ward.

    Moved: Graham/Northey

    That Mr Peterson, Chief Executive - Sport Auckland, be thanked for his presentation to the Maungakiekie Community Board regarding the progress and achievements of programmes and activities run by Sport Auckland in the Maungakiekie ward.

    CARRIED

    4.2. HANS HEILBRON - DIFFICULTY FOR PUBLIC TO HEAR BOARD DISCUSSION

    Hans Heilbron, resident of Erson Avenue, Royal Oak, addressed the Board regarding difficulties that the public have in hearing the discussion at Board meetings. A written report was tabled at the meeting.

    [ATTACHMENT 4.2]

    Moved: Graham/Brochner

    That Hans Heilbron, resident of Erson Avenue, Royal Oak, be thanked for his presentation to the Maungakiekie Community Board regarding difficulties that the public have in hearing the discussion at Board meetings.

    CARRIED

    4.3. BRUCE KILMISTER - AUCKLAND REGIONAL GOVERNANCE

    Bruce Kilmister, Chairman - Western Bays Community Board, addressed the Board regarding Auckland Regional Governance and the delegations review. Resolutions from the 13 February 2008 meeting of the Finance and Strategy Committee regarding the Royal Commission on Auckland Governance, and resolutions from the 20 February 2008 meeting of the Western Bays Community Board regarding the delegations review were tabled at the meeting.

    [ATTACHMENT 4.3]

    Moved: Graham/Clark

    That Bruce Kilmister, Chairman - Western Bays Community Board, be thanked for his presentation to the Maungakiekie Community Board regarding Auckland Regional Governance and the delegations review.

    CARRIED

    4.4. RON WILLIAMS AND ROSS ANDERSON - MANUKAU CRUISING CLUB LAND LEASE

    Ron Williams, Commodore - Manukau Cruising Club, and Ross Anderson, Treasurer - Manukau Cruising Club, addressed the Board regarding the land lease for the Manukau Cruising Club. This issue will also be considered under Item 5.

    Moved: Graham/Brochner

    That Ron Williams, Commodore - Manukau Cruising Club, and Ross Anderson, Treasurer - Manukau Cruising Club, be thanked for their presentation to the Maungakiekie Community Board regarding the land lease review for the Manukau Cruising Club.

    CARRIED

    4.5. WAYNE MIDWINTER - EXCESSIVE NOISE IN FELIX STREET

    Wayne Midwinter, resident of Felix Street, addressed the Board regarding the excessive noise generated from heavy industrial business in the Felix Street area and its effects on the local residents.

    Moved: Graham/Clark

    That Wayne Midwinter, resident of Felix Street, Onehunga be thanked for his presentation to the Maungakiekie Community Board regarding the excessive noise generated from heavy industrial business in the Felix Street area and its effects on the local residents.

    CARRIED

    4.6. AMANDA KINZETT - ONEHUNGA BUSINESS ASSOCIATION

    Amanda Kinzett, Manager, Onehunga Business Association, addressed the Board regarding the parking restrictions in Onehunga Mall, the repair of the Elizabeth Yates sign and the State Highway 20 item being presented at the 28 February 2008 Council meeting.

    Moved: Graham/Clark

    That Amanda Kinzett, Manager, Onehunga Business Association, be thanked for her presentation to the Maungakiekie Community Board regarding the parking restrictions in Onehunga Mall, the repair of the Elizabeth Yates sign and the State Highway 20 item being presented at the 28 February 2008 Council meeting.

    CARRIED

  5. Top NOTICE OF MOTION - MANUKAU CRUISING CLUB RENT REVIEW

    Moved: Graham/Clark

    1. That the Maungakiekie Community Board requests that the Community Services Committee consider that no rental increase occur for the Manukau Cruising Club.

    2. That the Maungakiekie Community Board requests that the Community Services Committee re-classify the Manukau Cruising Club as a community organisation, and that this re-classification is backdated to July 2004.

    CARRIED

    Secretarial Note:

    Councillor Lotu-Iiga declared a conflict of interest and did not speak nor vote on this item.

  6. Top MAUNGAKIEKIE AREA PLAN

    Moved: Graham/Clark

    1. That the report of the Senior Planner - Outer Isthmus Team, dated 08 February 2008, be received.

    2. That the Maungakiekie Community Board host two meetings, one for the Onehunga area and the second for the wider Maungakiekie area, and invite key community stakeholder groups to identify issues and future aspirations for both areas to inform the Maungakiekie area plan.

    3. That a list of the proposed key community stakeholder groups being invited be confirmed by the City Planning group with the Maungakiekie Community Board Chairperson prior to the two meetings being held.

    4. That the Senior Planner be thanked for his presentation to the Maungakiekie Community Board.

    CARRIED

  7. Top ONEHUNGA BAY RESERVE JET BOAT EVENTS

    Moved: Clark/Randall

    1. That the Maungakiekie Community Board does not approve the Superjet Club events on the lagoon at Onehunga Bay Reserve, in that the Board deems the venue to be unsuitable for this activity.

    2. That the Parks Advisor (Community) be thanked for his presentation to the Maungakiekie Community Board.

    CARRIED

    Secretarial Note:

    Councillor Lotu-Iiga requested his vote against resolution A be recorded.

  8. Top REPORT FROM CITY DEVELOPMENT COMMITTEE - BYLAW REVIEW, HEALTH AND ANIMAL RELATED BYLAWS

    The resolutions from the City Development Committee held on 14 February 2008 were tabled at the meeting.

    [ATTACHMENT 8A]

    Moved: Graham/Clark

    1. That the report of the Senior Planner - City Planning, dated 30 January 2008, be received.

    2. That the Maungakiekie Community Board appointed  working party consisting of board members Messervy and Brochner prepare the Board's submission on the dog control bylaw.

    CARRIED

  9. Top UPDATE ON ROYAL COMMISSION

    Moved: Graham/Clark

    1. That the memo of the Democracy Advisor, dated 13 February 2008, be received.

    2. That the Maungakiekie Community Board expresses concern to the Regional Governance Committee that there are currently no community board members on the Committee, and requests that two community board members be appointed to the Committee to provide a greater insight into local governance.

    3. That the Maungakiekie Community Board refers to the Regional Governance Committee its concern about the Committee's proposal to send representatives to Brisbane, due to the expense to Auckland City ratepayers and the lack of community board representation.

    CARRIED

    Secretarial Note:

    Councillor Lotu-Iiga requested his vote against the above resolutions be recorded.

  10. Top PARKING ISSUES ON MCDONALD CRESCENT

    Moved: Graham/Clark

    That Maungakiekie Community Board request the Transport Committee request officers to investigate the parking issue on McDonald Crescent in light of recent developments, and report back to the board.

    CARRIED

  11. Top 2007/2008 DISCRETIONARY FUNDING APPLICATIONS

    11.1. REQUEST DISCRETIONARY FUNDING - ANZAC DAY SERVICES 2008

    Moved: Graham/Clark

    That the Maungakiekie Community Board allocates $1,000 from its 2007/2008 Discretionary Funding budget to the Onehunga Returned Services Association to help cover the costs of this year's ANZAC day services.

    CARRIED

    Secretarial Note:

    Councillor Lotu-Iiga declared a conflict of interest and did not speak nor vote on this item.

    11.2. REQUEST FOR DISCRETIONARY FUNDING - THE ONEHUNGA ENHANCEMENT SOCIETY (TOES)

    Moved: Graham/Messervy

    That the Maungakiekie Community Board allocates $2,000 from its 2007/2008 Discretionary Funding budget to The Onehunga Enhancement Society (TOES) towards holding public meetings regarding preservation/reclamation of the Onehunga foreshore and new community beaches and amenity areas.

    CARRIED

    Secretarial Note:

    Councillor Lotu-Iiga declared a conflict of interest and did not speak nor vote on this item.

  12. Top CHAIRPERSON'S REPORT

    The Chairperson reported on the following items:

    • Attended the Auckland Regional Council Political Forum meeting.

    Moved: Graham/Clark

    That the report of the Chairperson, dated 14 February 2008, be received.

    CARRIED

  13. Top BOARD MEMBERS' REPORT

    13.1. REPORT FROM OLGA BROCHNER

    Board member Brochner tabled a written report at the meeting.

    [ATTACHMENT 13.1]

    Moved: Brochner/Randall

    That the report from board member Brochner be received.

    CARRIED

    13.2. REPORT FROM BRETT CLARK

    Board member Clark reported on the following items:

    • Raised concerns over the degrading Waikaraka Park cricket surfaces.

    Moved: Clark/Graham

    That the report from board member Clark, dated 14 February 2008, be received.

    CARRIED

    13.3. REPORT FROM LYNN MESSERVY

    Board member Messervy reported on the following items:

    • Attendance at the Oranga Community Festival;

    • Attendance at the Ellerslie Business Association meeting;

    • Attendance at the Onehunga Community Centre meeting;

    • Raised concerns in the wisteria invasion of magnolia trees in Ladies Mile; and

    • Attendance at the Ellerslie Racing Club Carnival.

    Moved: Messervy/Graham

    That the verbal report from board member Messervy be received.

    CARRIED

    13.4. REPORT FROM SIMON RANDALL

    Board member Randall reported on the following items:

    • Attended the Auckland City Youth Council

    • Involved in transport consultations

    Moved: Randall/Clark

    That the verbal report from board member Randall be received.

    CARRIED

  14. Top COUNCILLORS' REPORT

    Councillor Lotu-Iiga reported on the following items:

    • Attendance at the Oranga Community Festival:

    • Attendance at the Ports of Auckland event on Auckland Anniversary Day;

    • ARC Political Forum meeting;

    • Attended meetings with TOES, the Onehunga Business Association and Felix Street residents;

    • Planned attendance at the upcoming Pasifika Festival; and

    • Planned attendance at the Auckland International Festival.

    Councillor Christian reported on the following items:

    • Planned attendance at the Panmure Basin Festival;

    • Holden Astra Summer Sound concert at Sturges Park;

    • Workshop for community boards on the Royal Commission; and

    • Youth event at Point England Reserve.

    Moved: Lotu-Iiga/Randall

    That the verbal updates from Councillor Lotu-Iiga and Councillor Christian be received.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING

    Moved: Graham/Brochner

    That the reports requested/pending report of the Democracy Advisor, dated 14 February 2008, be received.

    CARRIED

  16. Top GROUP ACTIVITY REPORTS

    Moved: Graham/Clark

    That the group activity reports for the November 2007 - January 2008 period be received.

    CARRIED

  17. Top DELEGATIONS REVIEW

    The report considered and resolutions passed by the Finance and Strategy Committee meeting held on 13 February 2008 were tabled at the meeting.

    Secretarial Note:

    This item was not contained on the agenda and was introduced as an extraordinary item by resolution under item 3.

    The Council's Finance and Strategy Committee on 13 February 2008 considered the attached reports, dated 4 and 12 February 2008, recommending changes to the Council's delegations, and in particular delegations to community boards. The Board's attention is drawn to 3.5.3 in the 4 February report.

    [ATTACHMENT 17A & B]

    The Finance and Strategy Committee resolved:

    "That it be a recommendation to Council:

    1. That the two phase approach to the review and revision of the delegations register (interim review followed by a substantive review) be approved.
    2. That the functions and delegations approved at the 23 August, 1 November and 22 November 2007 Council meetings be reconfirmed, subject to the following interim changes:
      1. That the changes to the regulatory delegations be approved, with the key change being the creation of four subordinate decision makers reporting to the new City Development Committee.
      2. That the establishment of two sub-committees - the Appeals Sub-Committee and the Specialist Hearings Sub-Committee be approved (these sub-committees will report to the new City Development Committee, forming two of the four subordinate decision makers).
      3. That Council delegates to the Chief Executive the power to on delegate all staff delegations except those powers of authorities in respect of which delegation is prohibited by statute or regulation.
      4. That the interim changes be referred to the City Development Committee for consideration and recommendation to the Finance and Strategy Committee and Council.
      5. That in the interim period Dog control objections should be the responsibility of the Appeals Sub-Committee and Councillors appointed by the Sub-Committee.
    3. That the existing staff and financial delegations be confirmed.
    4. That during the transitional period of the delegations review the Deputy Mayor and Councillor Northey be given delegated authority to determine the appropriate decision making entity to which an item should be referred where it is not clearly specified in the delegations register (this delegation does not preclude the item being referred to the Finance and Strategy Committee upon agreement from both the Deputy Mayor and Councillor Northey, this delegation supersedes the delegation approved in resolution B of item 12 of the 22nd November 2007 Council meeting)."

    Secretarial Note:

    The report presented to the 13 February Finance and Strategy Committee has been amended as a result of discussion at that meeting. An updated report will be presented to the 28 February 2008 Council meeting on this matter.

    Moved: Graham/Clark

    1. That the Maungakiekie Community Board expresses concern that it is unclear from the reports and recommendations to Council as to whether community boards have the same, increased or reduced delegations than those that existed prior to the October 2007 triennial elections.
    2. That the Maungakiekie Community Board expresses its concern that the proposed delegations reduce the democratic input made on the removal of trees because community knowledge and local community input will be lost.
    3. That the Maungakiekie Community Board requests the Finance and Strategy Committee review the proposals regarding tree consents with a view to strike a more even balance between the current recommendations and the previous guidelines.
    4. That a copy of the Maungakiekie Community Board's resolutions be sent to all of Auckland City Council's community boards for their information.

    5. That the Maungakiekie Community Board appointed spokespersons for planning and trees as follows:

    Lynn Messervy and Bridget Graham Planning
    Brett Clark Trees
    1. That any further reports regarding the delegations review going to the Council meeting on 28 February 2008 be sent to the Maungakiekie Community Board for their information.
    2. That the Maungakiekie Community Board expresses concern over the length of time proposed for spokesperson consultation, and request that three working days is a more acceptable time frame for dealing with issues.

    CARRIED

    Secretarial Note:

    Councillor Lotu-Iiga did not speak nor vote on this item.

    There being no further business the Chairperson declared the meeting closed at 9:30 pm.
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