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Maungakiekie Community Board
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MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD

HELD ON THURSDAY, 19 JUNE 2008 AT 6:00PM

PRESENT: Ms Bridget Graham [Chairperson]
  Mr Brett Clark [Deputy Chairperson]
  Ms Olga Brochner  
  Ms Lynn Messervy  
  Mr Simon Randall  
  Councillor Peseta Lotu-Iiga  
  Councillor Richard Northey, ONZM  
         
ALSO PRESENT: Councillors Leila Boyle  
    Bill Christian, JP  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Graham / Clark

    That the minutes of the Maungakiekie Community Board meeting held on Thursday, 15 May 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 PROCESS FOR THE IDENTIFICATION OF SCHEDULED TREES

    Moved: Northey / Graham

    That an item of extraordinary business regarding the process for the identification of scheduled trees be considered at agenda item 19 owing to the item not being available at the time of agenda close.

    CARRIED

  4. Top PUBLIC FORUM

    There were no requests to speak in public forum.

  5. Top GROTTO STREET RESERVE NAMING

    Moved: Graham / Clark

    1. That the report of the Senior Open Space Planner, dated 20 May 2008, be received.
    2. That the Maungakiekie Community Board endorses the initiation of the naming process for the site located at 36 Grotto Street, Onehunga.
    3. That board members Clark and Brochner be appointed to work with council officers regarding the naming process for the site located at 36 Grotto Street, Onehunga.
    4. That council officers consult with Mr Hans Helibron regarding the naming process for the site located at 36 Grotto Street, Onehunga, in light of the fact that he sold the site to Auckland City Council in 2006.

    CARRIED

  6. Top SLIPS PROJECT UPDATE

    Moved: Graham / Clark

    1. That the memorandum of the SLIPs Coordinator, dated 9 June 2008 be received.
    2. That the Maungakiekie Community Board recommends the following new projects to proceed from stage 1 to stage 2 scoping:
    Project Priority Indicative
    Max Cost
    Ellerslie Town Square Toilet and Hall grounds Upgrade - stage 1 1 20,000
    Ellerslie Town Square Toilet and surrounds Upgrade - stage 2 2 100,000
    Bassant Reserve Accessway 1 20,000
    Captain Springs Reserve Development Stage 4 of 4 1 150,000
    Ellerslie Domain Playground Upgrade / Repair 2100,000
    Ferguson Domain 3 Yr Focus Upgrade Stage 2 120,000 
    Ferguson Domain 3 Yr Focus Upgrade Stage 3 2100,000
    Onehunga Bay Reserve Queen St tile artwork relocation 4 tiles on roundabout1 200,000
    Onehunga Bay Reserve skate facility vertical ramp surface replacement120,000
    Onehunga Timeline signage150,000
    Robert Street Tree Planting110,000
    Rockfield and Maroa Reserve Anti-Graffiti Landscape Modifications stage 1120,000
    Rockfield and Maroa Reserve Anti-Graffiti Landscape Modifications stage 2 2 100,000
    Tin Tacks Reserve landscape upgrade1 50,000
    Waikaraka Park General Furniture Improvements stage 1110,000
    Waikaraka Park General Furniture Improvements stage 2280,000
    1.  That the Maungakiekie Community Board requests officers to comment on the possibility of these projects being incorporated into Council's street upgrade works programme:
    Project Indicative
    Max Cost
    Findlay Street East Angled Street Parking Feasibility Study 10,000
    Greenwoods Corner Signage Stage 3 20,000
    Hurst Street Streetscape Upgrade Stage 1 Feasibility 10,000
    Haydn Avenue Landscape Wks - stage 1 20,000
    Haydn Avenue Landscape Wks - stage 2 50,000
    Maungakiekie Reserves Signage Stage 1 20,000
    Maungakiekie Reserves Signage Stage 2 20,000

    CARRIED

  7. Top NOTICE OF MOTION - GRAFFITI ISSUES IN ROYAL OAK

    Moved: Brochner / Clark

    1. That the Notice of Motion seeking the Maungakiekie Community Board's support for options to resolve graffiti problems in the Royal Oak area be received.
    2. That board member Brochner be delegated to respond to instances of graffiti vandalism in the Royal Oak area by logging the vandalism with Council's anti-graffiti team, ensuring problems in the area are highlighted and that local businesses are contacted to find solutions to the graffiti issues.

    CARRIED

  8. Top GOOD CITIZEN AWARD

    Moved: Graham / Clark

    That the Maungakiekie Community Board wishes to proceed with the Good Citizen Award ceremony, tentatively scheduled for March 2009, and allocates up to $2,500 from its 2008/2009 Discretionary Funding budget for costs associated with the administration of the ceremony.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATION - FRIENDS OF ONEHUNGA COMMUNITY HOUSE INC.

    Moved: Clark / Randall

    1. That the Discretionary Funding application from Onehunga Community House Inc. for costs associated with running the Kidz Café be received.
    2. That the Maungakiekie Community Board approves the allocation of  the closing balance from its 2007/2008 Discretionary Funding budget to Onehunga Community House Inc. for costs associated with running the Kidz Café.
    3. That Onehunga Community House Inc. provide an accountability statement to the Maungakiekie Community Board following expenditure of the grant.

    CARRIED

    Secretarial Note:

    The chairperson and board members Brochner and Messervy declared a conflict of interest and did not speak nor vote on this item.

  10. Top ROYAL COMMISSION AUCKLAND CITY COUNCIL SUBMISSION

    That the information regarding Council's submission to the Royal Commission on Auckland Governance be noted.

    Board member Randall moved the following amendment by way of addition:

    1. That the Maungakiekie Community Board notes its disagreement with elements of the Council's submission relating to the reduction of local representation.

    The Chairperson incorporated the amendment into the substantive motion:

    Moved: Graham / Clark

    1. That the information regarding Council's submission to the Royal Commission on Auckland Governance be noted.
    2. That the Maungakiekie Community Board notes its disagreement with elements of the Council's submission relating to the reduction of local representation.

    CARRIED

  11. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Graham / Clark

    That the report and resolutions from the 11 June 2008 meeting of the Arts, Culture and Recreation Committee be noted.

    CARRIED

  12. Top ONEHUNGA IS A CRITICAL HUB FOR THE AUCKLAND TRANSPORT SYSTEM (ROAD AND RAIL) - COLIN TUNICLIFFE, THE ONEHUNGA ENHANCEMENT SOCIETY (TOES)

    Moved: Graham / Randall

    That the report and resolutions from the 7 May 2008 meeting of the Transport Committee be noted.

    CARRIED

  13. Top ADVISOR'S REPORT

    That the report of the Democracy Advisor, dated 12 June 2008, be received.

    Board member Randall moved the following amendment by way of addition:

    1. That the Maungakiekie Community Board reiterates its concerns with parking issues on McDonald Crescent, including historical concerns raised by residents and previous board members before the opening of the college and requests officers to report back on long-term solutions.

    Councillor Northey moved the following amendment by way of addition:

    1. That traffic engineers be requested to investigate pedestrian safety issues on Church St, between St Peters Church and Gerry Besson's office.

    The Chairperson incorporated the amendments into the substantive motion:

    Moved: Graham / Randall

    1. That the report of the Democracy Advisor, dated 12 June 2008, be received.
    2. That the Maungakiekie Community Board reiterates its concerns with parking issues on McDonald Crescent, including historical concerns raised by residents and previous board members before the opening of the college and requests officers to report back on long-term solutions.
    3. That traffic engineers be requested to investigate pedestrian safety issues on Church St, between St Peters Church and Gerry Besson's office.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    The Chairperson reported on the following items:

    • Classical concert in St Peters Chruch on 21 July.

    Moved: Graham / Brochner

    That the written and verbal report of the Chairperson be received.

    CARRIED

  15. Top BOARD MEMBERS' REPORTS

    15.1. REPORT FROM OLGA BROCHNER

    Board member Brochner reported on the following items:

    • Community Board meeting regarding Royal Commission on Auckland Regional Governance;

    • Onehunga Festival;

    • Maungakiekie area planning meetings;

    • ANZAC Day parade;

    • Rarotonga trip and eye surgery for the islanders;

    • Astronomical Society meeting;

    • Recycling bins;

    • Onehunga Community House film night;

    • Onehunga Community House meeting;

    • Ellerslie Expo, 26 July; and

    • TOES petition.

    Moved: Brochner / Randall

    That the verbal report from board member Brochner be received.

    CARRIED

    15.2. REPORT FROM LYNN MESSERVY

    Board member Messervy reported on the following items:

    • Dolphin Theatre open day;

    • Youth Day at the community centre;

    • Manukau Cruising Club prize-giving;

    • Meeting with Christine Foley of the Ellerslie Business Association;

    • Lawry Reserve landscaping meeting;

    • Attendance at levels of service workshop; and

    • Onehunga Community House job share.

    Moved: Messervy / Randall

    That the verbal report from board member Messervy be received.

    CARRIED

    15.3. REPORT FROM BRETT CLARK

    Board member Clark reported on the following items:

    • Manukau Cruising Club prize giving;
    • Attendance at levels of service workshop;
    • Personal submission to the Auckland City Annual Plan;
    • Onehunga Combined Sports Trust meeting;
    • Installation of worm farm at Oranga Primary School;
    • TOES petition;
    • Completion of landscaping for Waller Street SLIPs project; and
    • Feedback provided for installation of wall at 125 Church Street as it backs on to the council building on reserve at Rowe Street.

    Moved: Randall / Clark

    That the verbal report from board member Clark be received.

    CARRIED

    15.4. REPORT FROM SIMON RANDALL

    Board member Randall reported on the following items:

    • Transport spokesperson consultations;
    • Annual Plan submission for the Maungakiekie Community Board;
    • Presented at Auckland City Youth Council meeting;
    • Onehunga Business Association meeting; and
    • Attendance at levels of service workshop.

    Moved: Randall / Clark

    That the verbal report from board member Randall be received.

    CARRIED

  16. Top COUNCILLORS' REPORTS

    Councillor Lotu-Iiga reported on the following items:

    • Maungakiekie area planning events meetings;
    • Bylaw review hearings;
    • Attendance at Onehunga Political liaison group meeting;
    • Sister city teleconference with Hamburg delegation regarding approaches to city development;
    • Launch of Samoan-Pacific vision document and plan;
    • World Environment Day;
    • Walking school bus program at Onehunga Primary School;
    • Attendance at award ceremony at Orakei Marae;
    • Attendance at community development meetings;
    • Attendance at Penrose High board meetings - proposed name change to One Tree Hill College;
    • Migrant Support Services meeting;
    • Penrose Rotary meeting;
    • Liquor outlets in local communities and Sale of Liquor Act; and
    • Berm-mowing and rubbish collection issues.

    Councillor Northey reported on the following items:

    • Working with Manukau City Council to control the proliferation of liquor outlets in local communities and review the Sale of Liquor Act;
    • Local Government New Zealand Zones 1 and 2 meeting;
    • Opening of photo exhibition on Bastion Point at Central Library;
    • Ellerslie Mainstreet meeting;
    • Campbell Road development meeting;
    • Motorway onramp lights meeting;
    • Attendance at Royal Oak Intermediate School choir
    • Dolphin Theatre open day;
    • Auckland District Social Services meeting;
    • Citizenship ceremony;
    • Opening of "Priscilla: Queen of the Desert";
    • Attendance at levels of service workshop;
    • Attendance at Onehunga Political Liaison Group meeting;
    • Annual Plan hearings; and
    • Colin Kay's funeral.

    Councillor Boyle reported on the following items:

    • Bastion Point exhibition opening and remembrance ceremony;
    • Dolphin Theatre open day;
    • Attendance at Youth Week;
    • Opening of "Priscilla: Queen of the Desert";
    • Onehunga Community House film night;
    • Attendance at levels of service workshop;
    • Motorway onramp lights meeting;
    • Annual Plan hearings; and
    • Bangkok delegation visit to Tamaki College.

    Councillor Christian reported on the following items:

    • Birth of tiger cubs at Auckland Zoo;
    • Sporting events in the Maungakiekie ward; and
    • Upcoming JP District Seminar on 22 June from 10-12pm.

    Moved: Graham / Clark

    That the verbal reports of Councillors Lotu-Iiga, Northey, Boyle, and Christian be received.

    CARRIED

  17. Top REPORTS REQUESTED/PENDING

    Moved: Graham / Randall

    That the reports requested/pending report of the Democracy Advisor, dated 12 June 2008, be received.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Graham / Clark

    That the Group Activity Reports for the month of May 2008 be received.

    CARRIED

  19. Top PROCESS FOR THE IDENTIFICATION OF SCHEDULED TREES

    Moved: Northey / Graham

    That the Chairperson and Deputy Chairperson coordinate the identification and communication to Council on trees in the Maungakiekie area proposed for scheduling.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:45pm.
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