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Maungakiekie Community Board
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MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD

HELD ON THURSDAY, 17 JULY 2008 AT 6:05PM

PRESENT: Ms Bridget Graham Chairperson
  Mr Brett Clark Deputy Chairperson
  Ms Olga Brochner  
  Ms Lynn Messervy  
  Mr Simon Randall  
  Councillor Peseta Lotu-Iiga [Until 9.32pm, item 18]
  Councillor Richard Northey, ONZM  
         
ALSO PRESENT: Councillor Bill Christian [Until 8.20pm, item 9]

  1. Top APOLOGIES

    Moved: Graham / Clark

    That the apology from Councillor Leila Boyle be received.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Graham / Clark

    That the minutes of the Maungakiekie Community Board meeting held on Thursday, 19 June 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1. JELLICOE TREE LIGHTING SLIPS PROJECT

    Moved: Graham / Clark

    That an item of extraordinary business regarding the Jellicoe Tree Lighting SLIPs Project be considered at agenda item 21 owing to investigation and planning timeframes.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. COMMUNITY ACCESS WAY - CHRISTINE FOLEY - ELLERSLIE BUSINESS ASSOCIATION

    Christine Foley outlined the vandalism issues associated with the existing walkway from the Ellerslie Business Centre car park at 6 Findlay Street through to 123 Main Highway and a SLIPs proposal to formalise the walkway.

    Moved: Graham / Messervy

    1. That Christine Foley be thanked for her presentation supporting the SLIPs proposal to upgrade the walkway from the Ellerslie Business Centre car park at 6 Findlay Street through to 123 Main Highway.
    2. That the Board notes that the SLIPs proposal to upgrade the walkway from the Ellerslie Business Centre car park at 6 Findlay Street through to 123 Main Highway has been forwarded to the SLIPs Manager.

    CARRIED

    [ATTACHMENT 4.1]

    4.2. WAKA AMA EVENT - WONS - RUTH DAVY

    Ruth Davy spoke in support of the discretionary funding application for the Waka Ama event scheduled for 28 March 2009. Note that the agenda incorrectly stated 27 March 2009.

    Moved: Graham / Brochner

    That Ruth Davy be thanked for her presentation in support of a discretionary funding application for the Waka Ama health promotion event.

    CARRIED

    [ATTACHMENT 4.2]

    4.3. ANNUAL HUI - MIGRANT SUPPORT SERVICES INC. - SARAS NAIR

    This item was withdrawn.

    4.4. PEQUENOS LATINOS PLAYGROUP - GABRIELA CASTELLANOS

    Gabriela Castellanos spoke in support of the discretionary funding application for the Pequenos Latinos Playgroup, encouraging Spanish-speaking amongst young children.

    Moved: Graham / Randall

    That Gabriela Castellanos be thanked for her presentation in support of a discretionary funding application for the Pequenos Latinos playgroup.

    CARRIED

    4.5. MANUKAU WALKWAY OFF-LEASH DOG EXERCISE AREA - BARBARA EDLEY

    Barbara Edley spoke against the proposal to change the status of the Manukau Walkway to an on-leash dog exercise area.

    Moved: Graham / Clark

    That Barbara Edley be thanked for her presentation regarding the importance to maintain the current status of the Manukau Walkway as an off-leash dog exercise area.

    CARRIED

    4.6. HANDWEAVERS AND SPINNERS COMMUNITY GROUP - ALISON MILNE

    Alison Milne outlined the history of the Handweavers and Spinners Community Group and requested the Board's support for the group entering into an Auckland City Council community lease for the facility located at 3 Rowe Street, Onehunga.

    Moved: Graham / Brochner

    1. That Alison Milne be thanked for her presentation regarding the Handweavers and Spinners Community Group's intent to enter into a community lease for 3 Rowe Street, Onehunga.
    2. That the Maungakiekie Community Board notes to the Community Lease Manager its support, in principle, for the Handweavers and Spinners Community Group's application for a community lease.

    CARRIED

    [ATTACHMENTS 4.6A, 4.6B & 4.6C]

    4.7. ONEHUNGA BUSINESS ASSOCIATION - AMANDA KINZETT

    Amanda Kinzett outlined concerns with the proliferation and aggressiveness of charity fund raisers in Onehunga Mall and also requested maintenance for the storm damaged Elisabeth Yates sign.

    Moved: Graham / Clark

    That Amanda Kinzett be thanked for her presentation regarding concerns with the proliferation and aggressiveness of charity fund raisers in Onehunga Mall and maintenance for the storm damaged Elisabeth Yates sign.

    CARRIED

    4.8. ROCKFIELD MOTEL - GAIL FITZGERALD

    Gail Fitzgerald, on behalf of the Rockfield Motel at 100 Rockfeild Road, spoke regarding a request for a way finding sign on Great South Road.

    Moved: Graham / Randall

    That Gail Fitzgerald be thanked for her presentation regarding a request for a way finding sign for Rockfield Motel on Great South Road.

  5. Top BANNING OF HEAVY VEHICLES ON RESIDENTIAL STREETS

    Moved: Graham / Brochner

    1. That Chris Geerlings, Transport Integration Team Leader, and Tsz Chiu Fung, Assistant Transport Planner, be thanked for their attendance and information provided.
    2. That the Maungakiekie Community Board requests that the Group Manager, Transport Safety, Assets and Operations to look at physical solutions for limiting heavy vehicle movement on the residential section of Gavin Street, Onehunga, including options such as mid-road closure and the installation of chicanes.

    CARRIED

    [ATTACHMENT 5]

  6. Top CLOSURE OF ONE TREE HILL SUMMIT AT NIGHT

    The Chairperson moved:

    1. That the report of the Parks adviser volcanic landscapes, dated 7 July 2008, be received.
    2. That the Maungakiekie Community Board recommends to the Arts, Culture and Recreation Committee that approval be given to the closing of the summit road of One Tree Hill from 10:00 pm to 7:00 am, due to the ongoing and increasing antisocial behaviour around the summit, with option 3: A gate be installed a few metres up the summit road, above the point where the two forks of the road join, as the preferred option.

    Board member Clark moved the following amendment:

    Moved: Clark / Randall

    1. That the Maungakiekie Community Board views the increasing antisocial behaviour around the summit of One Tree Hill as a citywide issue and any security gate should not be funded from the Board's SLIPs budget.
    2. That the Maungakiekie Community Board requests that officers conduct a more thorough investigation into a long term strategy, such as monitored CCTV on the summit and strengthened Policing in the park, as options to resolve the issues on One Tree Hill.

    CARRIED

    The Chairperson put the substantive motion:

    1. That the report of the Parks adviser volcanic landscapes, dated 7 July 2008, be received.
    2. That the Maungakiekie Community Board views the increasing antisocial behaviour around the summit of One Tree Hill as a citywide issue and any security gate should not be funded from the Board's SLIPs budget.
    3. That the Maungakiekie Community Board requests that officers conduct a more thorough investigation into a long term strategy, such as monitored CCTV on the summit and strengthened Policing in the park, as options to resolve the issues on One Tree Hill.

    CARRIED

  7. Top MANUKAU WALKWAY OFF-LEASH DOG EXERCISE AREA

    The Chairperson moved:

    1. That the report of the Senior Planner, dated 8 July 2008, be received.
    2. That the Maungakiekie Community Board recommends to the Manager, Citywide Strategy, that the bylaw in its current off leash status for Manukau Walkway remain unchanged.
    3. That the Maungakiekie Community Board requests that signage be placed at the entrances of the Manukau Walkway warning owners that even when their dog is not on a lead they must still be able to control their dogs to prevent other users of the walkway from being injured or harassed by their dog.

    Councillor Northey moved the following amendment:

    Moved: Northey / Randall

    1. That the Maungakiekie Community Board recommends to the Manager, Citywide Strategy, that the bylaw in its current off leash status for Manukau Walkway from the Onehunga Mall Road to 213 Hugo Johnson Drive become an on-leash area during the hours of 8.00am to 5.00pm.

    The amendment was put by a show of hands and declared LOST by 4 votes to 3.

    Moved: Graham / Clark

    1. That the report of the Senior Planner, dated 8 July 2008, be received.

    CARRIED

    1. That the Maungakiekie Community Board recommends to the Manager, Citywide Strategy, that the bylaw in its current off leash status for Manukau Walkway remain unchanged.

    CARRIED

    Moved: Graham / Brochner

    1. That the Maungakiekie Community Board requests that signage be placed at the entrances of the Manukau Walkway warning owners that even when their dog is not on a lead they must still be able to control their dogs to prevent other users of the walkway from being injured or harassed by their dog.

    CARRIED

    [Secretarial note: Voting on the motion was taken in parts. Councillor Northey and Councillor Lotu-Iiga, and Board Member Randall wished that their vote against resolutions B and C be recorded.]

  8. Top CYCLE AND WALKING BRIDGE - ONEHUNGA HARBOUR ROAD

    Moved: Graham / Brochner

    1. That the report of the Contractor, Transport Strategy, dated 10 July 2008, be received and that he be thanked for his attendance.
    2. That the Maungakiekie Community Board endorses the following projects as proposed by Transit New Zealand:
      1. The provision of a shared use bridge over Onehunga Harbour Road to link the old Mangere Bridge with Onehunga Mall (cul-de-sac).
      2. A shared use path alongside Onehunga Harbour Road, including stairs linking Onehunga Harbour Road to Onehunga Mall (cul-de-sac).
      3. That the Board notes that the design of the bridge and associated connections is subject to approval by the Group Manager of Transport Strategy, and the Group Manager of Transport Safety, Assets and Operations.

    CARRIED

  9. Top ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS

    The Chairperson moved:

    1. That the report of the Group Manager, Democracy Services dated 4 July 2008, be received.

    2. That the Board confirms the election hoarding sites as follows and nominates any new sites for consideration:

      • Corner of Main Highway and Wilkinson Road
      • NE corner of Michaels Avenue Reserve near Marua Road
      • Hornes Reserve
      • Waikaraka Park, Neilson St frontage
      • SE corner of TinTack Reserve, Onehunga Mall
      • NW corner of Church Street and Captain Springs Road
      • Almond Reserve, Panorama Road, Mt Wellington
      • Pleasance Reserve, corner Campbell and Wheturangi Roads (eastern side)

    Councillor Northey moved the following amendment:

    Moved: Northey / Randall:

    1. That the Maungakiekie Community Board confirms the election hoarding sites as follows:
      • Corner of Main Highway and Wilkinson Road
      • NE corner of Michaels Avenue Reserve near Marua Road
      • Hornes Reserve
      • Waikaraka Park, Neilson St frontage
      • SE corner of TinTack Reserve, Onehunga Mall
      • NW corner of Church Street and Captain Springs Road
      • Almond Reserve, Panorama Road, Mt Wellington
      • Pleasance Reserve, corner Campbell and Wheturangi Roads (eastern side)
    2. That the Maungakiekie Community Board requests that the Group Manager, Democracy Services reconsider the assessment made on the below electoral hoarding sites for the following reasons:
      • Corner Rockfield Road, Station Road, Mt Station Road - That the Chairperson and Councillor Northey met with the Group Manager, ACR Services where it was agreed that some of the trees in the area will be removed and the Board therefore feel that this negates the reason to remove this site as an electoral hoarding site.
      • SE corner of Michaels Avenue and Ellerslie Panmure Highway - the Board disagrees with the assessment that there is insufficient room or that an obstruction to traffic exists.
    3. That suggestions for additional election hoarding sites be forwarded to Board Member Simon Randall by 23 July 2008, and that Board Member Randall submit any new sites for consideration to the Group Manager, Democracy Services by 29 July 2008.
    4. That it be recommended that the time period for those signs to be removed that are not a risk to public safety be 48 hours rather than the 24 hours suggested.
    5. That tree protection not be a sufficient reason to ban election hoarding sites, provided the requirement or location outside tree drip lines be adhered to and strictly enforced.
    6. That the Maungakiekie Community Board recommends to the Eden/Albert Community Board that they retain the election hoarding site on the corner of Greenlane and Manukau Road - South-western corner.

    CARRIED

    The Chairperson put the following substantive motion:

    1. That the report of the Group Manager, Democracy Services dated 4 July 2008, be received.
    2. That the Maungakiekie Community Board confirms the election hoarding sites as follows:
      • Corner of Main Highway and Wilkinson Road
      • NE corner of Michaels Avenue Reserve near Marua Road
      • Hornes Reserve
      • Waikaraka Park, Neilson St frontage
      • SE corner of TinTack Reserve, Onehunga Mall
      • NW corner of Church Street and Captain Springs Road
      • Almond Reserve, Panorama Road, Mt Wellington
      • Pleasance Reserve, corner Campbell and Wheturangi Roads (eastern side)
    3. That the Maungakiekie Community Board requests that the Group Manager, Democracy Services reconsider the assessment made on the below electoral hoarding sites for the following reasons:
    4. That suggestions for additional election hoarding sites be forwarded to Board Member Simon Randall by 23 July 2008, and that Board Member Randall submit any new sites for consideration to the Group Manager, Democracy Services by 29 July 2008.
    5. That it be recommended that the time period for those signs to be removed that are not a risk to public safety be 48 hours rather than the 24 hours suggested.
    6. That tree protection not be a sufficient reason to ban election hoarding sites, provided the requirement or location outside tree drip lines be adhered to and strictly enforced.
    7. That the Maungakiekie Community Board recommends to the Eden/Albert Community Board that they retain the election hoarding site on the corner of Greenlane and Manukau Road - South-western corner.

    CARRIED

    [Secretarial note: Councillor Lotu-Iiga did not speak nor vote on the above item].

    The meeting adjourned at 8.20pm and reconvened at 8.33pm.

  10. Top SCHEDULE OF SIGNIFICANT TREES

    Moved: Graham / Clark

    1. That the resolutions of the 25 June 2008 meeting of the Eden/Albert Community Board be noted.
    2. That the Chairperson and Deputy Chairperson send suggestions through to the Heritage Section of City Planning on any additional trees that might be suitable for scheduling in the isthmus district plan review.

    CARRIED

  11. Top 2009 COMMUNITY BOARD'S CONFERENCE AND BEST PRACTISE AWARDS

    Moved: Graham / Messervy

    That the Board approves the attendance of Board Member Clark at the New Zealand Community Boards conference to be held from 19-21 March 2009 in Christchurch and that associated costs be funded from the Board's 2008/2009 discretionary funding budget.

    CARRIED

  12. Top TRAFINZ CONFERENCE 2008

    Moved: Graham / Clark

    That the Board approves the attendance of Board Member Randall at the Trafinz Conference to be held from 7-10 September 2008 in Christchurch and that associated costs be funded from the Board's 2008/2009 discretionary funding budget.

    CARRIED

  13. Top DISCRETIONARY FUNDING APPLICATIONS

    The Board considered their annual discretionary and events funding budgets and allocated the accrual wash-up left over from 2007/2008 (relates to item 9 from the 19 June 2008 minutes).

    Moved: Northey / Randall

    That the Board confirm its allocation of $1,455.00 from its 2007/2008 Discretionary Funding budget to the Onehunga Community House.

    CARRIED

    [Secretarial note: The Chairperson and Board Members Brochner and Messervy did not speak nor vote on this item.]

    13.1. WONS: NURSING, EDUCATION AND HEALTH PROMOTION SERVICE WAKA AMA EVENT

    Moved: Graham / Clark

    1. That the Discretionary Funding application from WONS for costs associated with running the Waka Ama health promotion event be received.
    2. That the Maungakiekie Community Board approves the allocation of $1,000 from its 2008/2009 Discretionary Funding budget to WONS for costs associated with running the Waka Ama health promotion event.
    3. That WONS provide an accountability statement to the Maungakiekie Community Board following expenditure of the grant.

    CARRIED

    13.2. PEQUENOS LATINOS PLAYGROUP

    Moved: Graham / Clark

    1. That the Discretionary Funding application from Pequenos Latinos for costs associated with establishing a Spanish speaking playgroup be received.
    2. That the Maungakiekie Community Board approves the allocation of $500 from its 2008/2009 Discretionary Funding budget to Pequenos Latinos for costs associated with establishing a Spanish speaking playgroup.
    3. That Pequenos Latinos provide an accountability statement to the Maungakiekie Community Board following expenditure of the grant.

    CARRIED

  14. Top LOCAL EVENT FUNDING APPLICATION - MIGRANT SUPPORT SERVICES INC.

    Moved: Graham / Clark

    1. That the Local Event Funding application from Migrant Support Services Inc. for costs associated with hosting an annual Hui be received.
    2. That the Maungakiekie C8mmunity Board approves the allocation of $1,000 from its 2007/2008 Discretionary Funding budget accrual to Migrant Support Services Inc. for costs associated with hosting an annual Hui.
    3. That Migrant Support Services Inc. provide an accountability statement to the Maungakiekie Community Board following expenditure of the grant.

    CARRIED

  15. Top OTHER CHANGES TO 2008/2009 BUDGET

    Moved: Graham / Messervy

    1. That the resolutions of Combined Committee's 19 June 2008 meeting be noted.
    2. That the Board notes projects in the Maungakiekie Ward deferred or cancelled in the 2008/2009 Annual Plan, and pay particular attention to resolution E referring to the strategic importance of the Onehunga area.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    The Chairperson reported on the following items:

    • Pikes Point Aero Club
    • A unified response from Community Board Chairs to the LTCCP review
    • Artserslie Expo opening

    Moved: Graham / Clark

    That the written and verbal report of the Chairperson be received.

    CARRIED

    [ATTACHMENT 16A]

  17. Top BOARD MEMBERS' REPORTS

    1. That the written reports from Board Members Clark and Brochner be received.
      Board member Randall reported on the following items:
      • Attendance at Onehunga Business Association meetings
      • Attended Transport spokesperson workshop
      • Attended ARC Draft Transport Safety Strategy workshop
      • Presented the Board's submission to the  Royal Commission on Auckland Governance hearing on 4 July 2008
      • TOES photo shoot
      • Attended ODCOSS (Onehunga Dist Council of Social Services) meeting
      Board member Messervy reported on the following items:
      • Attendance at a Matariki Music concert
      • Attendance at a Ellerslie Business Association breakfast
      Moved: Graham / Clark
    2. That the verbal reports from Board Members Randall and Messervy be received.

    CARRIED

    [ATTACHMENT 17A & 17B]

  18. Top COUNCILLORS' REPORTS

    Councillor Northey reported on the following items:

    • Attendance at ASB Showgrounds opening
    • Attendance at Regional Amenities Bill hearing
    • Attendance at Royal Commission on Auckland Governance Hearings
    • Attendance at Onehunga Political Liaison Group meetings
    • Sale of Liquor Amendment Bill
    • Residential two protection issues
    • Attendance at Economic Strategy meeting
    • Site visit to Rockfield Road with the Chairperson and Group Manager, ACR Services.
    • Attendance at the funeral of Joyce Henley

    Moved: Graham / Clark

    That the verbal report of Councillor Northey be received.

    CARRIED

  19. Top REPORTS REQUESTED/PENDING

    Moved: Graham / Clark

    1. That the reports requested/pending report of the Democracy Advisor, dated 10 July 2008, be received.
    2. That the tabled Sale of Liquor (Objection to Applications) Amendment Bill be received.
    3. That the tabled memorandum relating to the Community Board Chairs Forum dated 11 July 2008 be received.
    4. That the tabled LTCCP notes from the Community Board Chairs Forum be received.

    CARRIED

    [ATTACHMENT 19B, 19C & 19D]

  20. Top GROUP ACTIVITY REPORTS

    Moved: Graham / Clark

    That the Group Activity Reports for the month of June 2008 be received.

    CARRIED

  21. Top JELLICOE TREE LIGHTING SLIPS PROJECT

    Moved: Graham / Clark

    That a meeting of board members and council officers be held on 30 July 2008 from 5.30pm to 6.30pm in the Onehunga Community House to consider options for the Jellicoe Tree Lighting SLIPs Project.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:54pm.