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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD

HELD ON THURSDAY, 21 AUGUST 2008 AT 6:00PM

1. APOLOGIES

   Moved: Graham / Randall

   That the apologies from Councillor Richard Northey and Councillor Peseta Sam Lotu-Iiga for early departure, Councillor Leila Boyle for lateness and from Board Member Brett Clark for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham / Brochner

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 17 July 2008 be confirmed as a true and correct record, subject to the following amendment:

   Item 13.1 WONS: Nursing, Education and Health Promotion Service Waka Ama Event

   2. That the Maungakiekie Community Board approves the allocation of $1,000 from its 2008/2009 Discretionary Funding budget to WONS for costs associated with running the Waka Ama health promotion event.

   CARRIED

   [Secretarial note: The Board previously allocated funding to the applicant from its 2008/2009 SLIPs funding budget, however the event does not meet the criteria for a SLIPs Grant].

3. EXTRAORDINARY BUSINESS

   Moved: Graham / Randall

   That an item of extraordinary business regarding the report 'Jellicoe Park - Festive Lighting' be considered at agenda item 17 owing to the report not being available at the time of printing.

   CARRIED

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. THE GRANT OF OLD/NEW JOINT LEASE TO THE SCOUT ASSOCIATION OF NEW ZEALAND INC., ONE TREE HILL SCOUT GROUP AND THE ONE TREE HILL KINDERGARTEN, 21-27 MASSEY AVENUE, GREENLANE, MASSEY RESERVE

   Moved: Graham / Brochner

   1. That the report of the Lease Coordinator, dated 1 August 2008 be received.
   2. That the Maungakiekie Community Board recommends to the Arts, Culture and Recreation Committee:

   The granting of a joint lease to the One Tree Hill Scout Group and One Tree Hill Kindergarten Inc., 21-27 Massey Avenue, Greenlane, Massey Reserve, on the following terms and conditions:

   • Term - five years commencing 1 August 2008
   • Rights of renewal - two rights of renewal each of five years
   • Rent - $250.00 plus GST per annum
   • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

   CARRIED

6. SLIPS PROGRAMME UPDATE AUGUST 2008

   Moved: Graham / Randall

   1. That the memorandum of the SLIPs Manager, dated 13 August 2008 be received.
   2. That the Onehunga Bus Station Seating and the St Peters Church Landscaping be included as proposed Maungakiekie SLIPs Projects.

   CARRIED

7. SLIPS PROPOSALS AUGUST 2008

   The Chairperson moved:

   1. That the memorandum of the SLIPs portfolio leader, dated 6 August 2008 be received and that Helen Alcock, SLIPs Manager and Karen Yates, SLIPs Portfolio Leader be thanked for their attendance.
   2. That the Maungakiekie Community Board notes any proposals that have been deleted by Council Officers at vetting stage.
   3. That the Maungakiekie Community Board recommends the following new proposals from stage 1 should proceed for vetting by relevant Council officers to stage 2 scoping:

      Project

      Greenwoods Corner Signage Stage 3

      Hurst Street Streetscape Upgrade Stage 1 Feasibility

      Haydn Avenue Landscape Wks -stage 1

      Haydn Avenue Landscape Wks - stage 2

      Maungakiekie Reserves Signage Stage 1

      Maungakiekie Reserves Signage Stage 2

   4. That the Maungakiekie Community Board allocates scoping budgets for the following stage 2 proposals:

      Project	Indicative Scoping Cost
      Ellerslie Town Square Toilet and Hall grounds Upgrade - stage 1	$500.00
      Bassant Reserve Accessway	$500.00
      Captain Springs Reserve Development Year 1 of 3	$500.00
      Ferguson Domain 3 Yr Focus Upgrade Stage 2	$1,500.00
      Onehunga Bay Reserve Queen St tile artwork relocation	$3,000.00
      Onehunga Timeline signage	$500.00
      Robert Street Tree Planting	$500.00
      Rockfield and Maroa Reserve Anti-Graffiti Landscape Modifications stage 1	$1,500.00
      Tin Tacks Reserve landscape upgrade	$1,500.00

   5. That the Maungakiekie Community Board allocates a spokesperson to the following proposals from stage 1 and stage 2.

      Project	Community board spokesperson
      Greenwoods Corner Signage Stage 3	Olga Brochner
      Hurst Street Streetscape Upgrade Stage 1 Feasibility	Lynn Messervy
      Haydn Avenue Landscape Wks -stage 1	Bridget Graham
      Haydn Avenue Landscape Wks - stage 2	Bridget Graham
      Maungakiekie Reserves Signage Stage 1	Olga Brochner
      Maungakiekie Reserves Signage Stage 2	Olga Brochner
      Ellerslie Town Square Toilet and Hall grounds Upgrade - stage 1	Lynn Messervy
      Bassant Reserve Accessway	Brett Clark
      Captain Springs Reserve Development Year 1 of 3	Brett Clark
      Ferguson Domain 3 Yr Focus Upgrade Stage 2	Brett Clark
      Onehunga Bay Reserve Queen St tile artwork relocation	Simon Randall
      Onehunga Timeline signage	Bridget Graham
      Robert Street Tree Planting	Lynn Messervy
      Rockfield and Maroa Reserve Anti-Graffiti Landscape Modifications stage 1	Olga Brochner
      Tin Tacks Reserve landscape upgrade	Olga Brochner

   6. That the Maungakiekie Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to project scope is needed urgently due to unforeseen circumstances.

      Board Member Randall moved the following amendment:

      Moved: Randall / Messervy

   7. That the Maungakiekie Community Board seeks clarification on the percentage of total playgrounds in the Maungakiekie ward that are graded as category five, the total number of playgrounds in the Maungakiekie ward graded as category five and how that compares to the percentage of category five graded playgrounds citywide.

   CARRIED

   The Chairperson put the substantive motion:

   1. That the memorandum of the SLIPs portfolio leader, dated 6 August 2008 be received and that Helen Alcock, SLIPs Manager and Karen Yates, SLIPs Portfolio Leader be thanked for their attendance.
   2. That the Maungakiekie Community Board notes any proposals that have been deleted by Council Officers at vetting stage.
   3. That the Maungakiekie Community Board recommends the following new proposals from stage 1 should proceed for vetting by relevant Council officers to stage 2 scoping:

      Project

      Greenwoods Corner Signage Stage 3

      Hurst Street Streetscape Upgrade Stage 1 Feasibility

      Haydn Avenue Landscape Wks -stage 1

      Haydn Avenue Landscape Wks - stage 2

      Maungakiekie Reserves Signage Stage 1

      Maungakiekie Reserves Signage Stage 2

   4. That the Maungakiekie Community Board allocates scoping budgets for the following stage 2 proposals:

      Project	Indicative Scoping Cost
      Ellerslie Town Square Toilet and Hall grounds Upgrade - stage 1	$500.00
      Bassant Reserve Accessway	$500.00
      Captain Springs Reserve Development Year 1 of 3	$500.00
      Ferguson Domain 3 Yr Focus Upgrade Stage 2	$1,500.00
      Onehunga Bay Reserve Queen St tile artwork relocation	$3,000.00
      Onehunga Timeline signage	$500.00
      Robert Street Tree Planting	$500.00
      Rockfield and Maroa Reserve Anti-Graffiti Landscape Modifications stage 1	$1,500.00
      Tin Tacks Reserve landscape upgrade	$1,500.00

   5. That the Maungakiekie Community Board allocates a spokesperson to the following proposals from stage 1 and stage 2.

      Project	Community board spokesperson
      Greenwoods Corner Signage Stage 3	Olga Brochner
      Hurst Street Streetscape Upgrade Stage 1 Feasibility	Lynn Messervy
      Haydn Avenue Landscape Wks -stage 1	Bridget Graham
      Haydn Avenue Landscape Wks - stage 2	Bridget Graham
      Maungakiekie Reserves Signage Stage 1	Olga Brochner
      Maungakiekie Reserves Signage Stage 2	Olga Brochner
      Ellerslie Town Square Toilet and Hall grounds Upgrade - stage 1	Lynn Messervy
      Bassant Reserve Accessway	Brett Clark
      Captain Springs Reserve Development Year 1 of 3	Brett Clark
      Ferguson Domain 3 Yr Focus Upgrade Stage 2	Brett Clark
      Onehunga Bay Reserve Queen St tile artwork relocation	Simon Randall
      Onehunga Timeline signage	Bridget Graham
      Robert Street Tree Planting	Lynn Messervy
      Rockfield and Maroa Reserve Anti-Graffiti Landscape Modifications stage 1	Olga Brochner
      Tin Tacks Reserve landscape upgrade	Olga Brochner

   6. That the Maungakiekie Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to project scope is needed urgently due to unforeseen circumstances.
   7. That the Maungakiekie Community Board seeks clarification on the percentage of total playgrounds in the Maungakiekie ward that are graded as category five, the total number of playgrounds in the Maungakiekie ward graded as category five and how that compares to the percentage of category five graded playgrounds citywide.

   CARRIED

   Items 17 and 11 were taken at this point

8. SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS

   Moved: Graham / Randall

   1. That the verbal report of the Chairperson be received.
   2. That the Maungakiekie Community Board appoints the following board members to prepare the Board's comment on the Draft Asset Management Plans to the relevant council committee, as follows:

      Draft Asset Management Plan	Committee	Board member
      ITC, The EdgeŽ, Marina, Property	Finance & Strategy	Bridget Graham
      Leisure facilities, Open spaces	Arts, Culture and Recreation	Brett Clark
      Transport	Transport	Simon Randall
      Community facilities, Libraries	Community Services	Olga Brochner
      Art Gallery	Art Gallery Board	Lynn Messervy
      Zoo	Zoo Board	Lynn Messervy
      Stormwater and closed landfills	City Development	Brett Clark

   3. C. That a working party consisting of the chairperson and board members finalise the Board's submission on the Draft Asset Management Plans by 12.00pm Monday, 1 September 2008.

   CARRIED

9. ELECTION HOARDING SITES

   Moved: Graham / Randall

   1. That the report of the Project Manager, Regulatory Planning, dated 15 August 2008 be received.
   2. That the Maungakiekie Community Board notes that candidates for the 2008 national elections are notified of the approved sites described in the tables for each community board area and of the rules regarding the size and placement of signs at these sites.
   3. That the Maungakiekie Community Board notes that council monitors the erection of election hoardings to ensure that they comply with site requirements and rules.
   4. That the Maungakiekie Community Board reconfirms that the Rockfield Rd and corner Station Road election hoarding site be reinstated in light of the Reserve's imminent refurbishments.

   CARRIED

10. DISCRETIONARY FUNDING APPLICATIONS

    10.1. ONEHUNGA SENIOR CITIZENS' SERVICE CLUB

    Moved: Graham / Messervy

    1. That the Maungakiekie Community Board approves the allocation of $500 from its 2008/2009 Discretionary Funding Budget to the Onehunga Senior Citizens' Service Club for costs associated with their fiftieth anniversary celebrations.
    2. That Onehunga Senior Citizens' Service Club provide an accountability statement to the Maungakiekie Community Board following expenditure of the grant.

    CARRIED

    10.2. COMMUNITY BOARD EVENTS BANNER

    Moved: Graham / Messervy

    That the Maungakiekie Community Board approves the allocation of up to $500 from its 2008/2009 Discretionary Funding Budget towards a replacement community board events banner.

    CARRIED

11. DEVELOPMENT OF THE ONEHUNGA FORESHORE

    The Chairperson moved:

    1. That the resolutions of the City Development Committee's 14 August 2008 meeting, be received.
    2. That the Maungakiekie Community Board expresses concern regarding Onehunga Bay Reserve if the proposed landscaping implementation compromises the ability for members of the public to be able walk around the lagoon without a pedestrian boardwalk
    3. That the Maungakiekie Community Board requests that the amended concept plan for Onehunga Bay Reserve be re-presented to the public for further consultation.
    4. That the Maungakiekie Community Board holds the view that plans for the Onehunga Foreshore Development are premature.
    5. That the Maungakiekie Community Board requests that all resolutions of the City Development Committee's 14 August meeting regarding the Onehunga Bay Foreshore Development be included in the LTCCP.
    6. That the Maungakiekie Community Board requests involvement in any future plans for the area and that the report to the 13 November 2008 City Development Committee be circulated to the Maungakiekie Community Board members for their consideration.

       Board Member Randall moved the following amendment:

       Moved: Randall / Messervy

    7. That the Maungakiekie Community Board requests copies of all reports to council, its committees and community boards regarding the Onehunga Foreshore developments, before any committee or subcommittee of council further considers the matter.

    CARRIED

    The Chairperson put the substantive motion:

    Moved: Graham / Messervy

    1. That the resolutions of the City Development Committee's 14 August 2008 meeting, be received.
    2. That the Maungakiekie Community Board expresses concern regarding Onehunga Bay Reserve if the proposed landscaping implementation compromises the ability for members of the public to be able walk around the lagoon without a pedestrian boardwalk
    3. That the Maungakiekie Community Board requests that the amended concept plan for Onehunga Bay Reserve be re-presented to the public for further consultation.
    4. That the Maungakiekie Community Board holds the view that plans for the Onehunga Foreshore Development are premature.
    5. That the Maungakiekie Community Board requests that all resolutions of the City Development Committee's 14 August meeting regarding the Onehunga Bay Foreshore Development be included in the LTCCP.
    6. That the Maungakiekie Community Board requests involvement in any future plans for the area and that the report to the 13 November 2008 City Development Committee be circulated to the Maungakiekie Community Board members for their consideration.
    7. That the Maungakiekie Community Board requests copies of all reports to council, its committees and community boards regarding the Onehunga Foreshore developments, before any committee or subcommittee of council further considers the matter.

    CARRIED

12. CHAIRPERSON'S REPORT

    Moved: Graham / Randall

    1. That the written and verbal report of the Chairperson be received.
    2. That the Maungakiekie Community Board initiates a meeting with the Tamaki and Mangere Community Boards to investigate the feasibility of Manukau Harbour Walkway links.
    3. That council officers be requested to report on all matters associated with the Onehunga railway to the Maungakiekie Community Board's 18 September 2008 meeting.
    4. That the Community Board Chair and transport spokesperson be briefed by council officers on all developments relating to transport and railway development in the Maungakiekie ward.

    CARRIED

    [ATTACHMENT 12A]

13. BOARD MEMBERS' REPORTS

    Board member Randall reported on the following items:

    • Attendance at TOES public meeting
    • Attendance at the Onehunga CAB annual reporting meeting
    • Attendance at Auckland Regional and Far North Community Board Association's  AGM
    • Attendance at Ellerslie Art Exhibition
    • NZ Opera Company's Nielsen St technical centre opening
    • Youth Council review

    Moved: Brochner / Graham

    1. That the written report from Board Member Brochner be received.
    2. That the verbal report from Board Member Randall and tabled report from Board Member Messervy be received.
    3. That the Maungakiekie Community Board requests that transport officers report to the Board's 18 September 2008 meeting on traffic management plans for development in Lunn Ave and that the information also be reported to the Tamaki and Eastern Bays Community Boards for their information.

    CARRIED

    [ATTACHMENT 13A]

14. COUNCILLORS' REPORTS

    Councillor Boyle reported on the following items:

    • Attendance at Hearing on Transit's Outline of Works
    • Attendance at the 6 August Community Services Committee meeting regarding discussions on the Libraries Draft Asset Management Plan and the need for a Community Board submission on Library service levels.
    • Attendance at Future Planning Frameworks meetings for the Tamaki, Eden/Albert, Maungakiekie and Otahuhu areas, concerns regarding invitations to stakeholders and costs involved in advertising the workshops.
    • Attendance at the 7 August Transport Committee meeting regarding discussions on the planned Onehunga railway route and track alignment.
    • Attendance at the 20 August Finance and Strategy Committee meeting regarding discussions on proposed changes to the electoral system and Maori representation.
    • Attendance at 1 August Zoo Board meeting and attendance at Zoo Board Business Plan discussion.
    • Participation in protest march against the 'Boobs on Bikes' parade and discussions regarding a proposed amendment to the bylaw restricting commercial business relating to the sex industry in the central business district.

    Moved: Boyle / Randall

    That the written report of Councillor Northey and the verbal report of Councillor Boyle be received.

    CARRIED

15. REPORTS REQUESTED/PENDING

    Moved: Graham / Brochner

    That the reports requested/pending report of the Team Manager, Democracy Services, dated 14 August 2008, be received.

    CARRIED

16. GROUP ACTIVITY REPORTS

    Moved: Graham / Messervy

    That the Group Activity Reports for the month of July 2008 be received.

    CARRIED

17. MAUNGAKIEKIE CELEBRATION LIGHTS

    Moved: Graham / Messervy

    1. That the memorandum of the SLIPs portfolio leader, dated 18 August 2008 be received.
    2. That the Board agree to support the Maungakiekie Celebration Lights SLIPs proposal in principle with a view to receiving a fully scoped and costed SLIPs proposal form as soon as possible for consideration and allocation of funding.

    CARRIED

    [ATTACHMENT 17]

    Councillor Northey and Board Member Randall wished that their vote against resolution B be recorded.

18. OTHER BUSINESS

    Moved: Graham / Randall

    That the Maungakiekie Community Board thanks Anthony Lewis, Democracy Coordinator for his valued support to the Community Board and wishes him well for the future.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8.40 pm.