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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD

HELD ON THURSDAY, 18 SEPTEMBER 2008 AT 6:03PM

1. APOLOGIES

   That the apology from Councillor Boyle for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham / Brochner

   That the minutes of the Maungakiekie Community Board meeting held on Thursday 21 August 2008 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   Moved: Graham / Northey

   That an item of extraordinary business regarding the report 'Maungakiekie Celebration Lights' be considered at agenda item 16, since the urgency of this item was only recently recognised and an early decision is required if the project is to proceed to meet manufacturer's deadlines.

   CARRIED

4. PUBLIC FORUM

   4.1. ELLERSLIE SANTA PARADE AND STREET PARTY - CHRISTINE FOLEY, ELLERSLIE BUSINESS ASSOCIATION

   Christine Foley, representing the Ellerslie Business Association and the Ellerslie Community Arts Trust, addressed the Board in support of her Local Event Funding application for costs associated with the Ellerslie Santa Parade and Street Party. This application was considered under item 10.1 on this agenda.

   Moved: Graham / Clark

   That Christine Foley, representing the Ellerslie Business Association and the Ellerslie Community Arts Trust, be thanked for her presentation to the Maungakiekie Community Board in support of her Local Event Funding application for costs associated with the Ellerslie Santa Parade and Street Party.

   CARRIED

   4.2. PUBLIC SAFETY AND POLICING ISSUES ON ONE TREE HILL - MICHAEL AYRTON, SENIOR SERGEANT WENDY SPILLER AND GORDON CAMPBELL

   Michael Ayrton, Director, Cornwall Park Trust Board, Senior Sergeant Wendy Spiller, Newmarket Police, and Gordon Campbell, Community Constable, Epsom Police, addressed the Board regarding public safety and policing issues on the summit of One Tree Hill. A report on this issue was discussed under item 5 on this agenda.

   Moved: Graham / Clark

   That Michael Ayrton, Director, Cornwall Park Trust Board, Senior Sergeant Wendy Spiller, Newmarket Police, and Gordon Campbell, Community Constable, Epsom Police, be thanked for their presentation to the Maungakiekie Community Board regarding public safety and policing issues on the summit of One Tree Hill.

   CARRIED

   4.3. NANDAN (AN INDIAN BENGALI ASSOCIATION) - BROJO KARMAKAR

   Brojo Karmakar, representing Nandan (An Indian Bengali Association), addressed the Board in support of his application for a Discretionary Funding grant for costs associated with the purchase of lights and props for a three-day "Festival of Lights" event. This application was considered under item 9.1 on this agenda.

   Moved: Graham / Randall

   That Brojo Karmakar, representing Nandan (An Indian Bengali Association), be thanked for his presentation to the Maungakiekie Community Board in support of his application for a Discretionary Funding grant for costs associated with the purchase of lights and props for a three-day "Festival of Lights" event.

   CARRIED

5. CCTV AND STRENGTHENED POLICING OPTION - SUMMIT OF ONE TREE HILL

   An overview map of the Maungakiekie/One Tree Hill site, indicating the proposed gates sites, was tabled at the meeting.

   [ATTACHMENT 5.A]

   Moved: Randall / Clark

   1. That the Maungakiekie Community Board recommends to the Arts, Culture and Recreation Committee that approval be given to closing the road to vehicular traffic to the summit of Maungakiekie/One Tree Hill at night between 11:00pm and 7:00am in order to stop the increasing level of antisocial behaviour by the preferred choice of option B as outlined in the report.
   2. That when required for special events, the summit road opening time for Maungakiekie/One Tree Hill be extended and publicly notified.
   3. That the level of security patrolling of Maungakiekie/One Tree Hill Domain continue at the current level.
   4. That the Parks Adviser, Volcanic Landscapes, be thanked for his attendance.

   CARRIED

6. COMMUNITY BOARD LOCAL FUNDING 2008

   Moved: Graham / Clark

   1. That the recommendations for grants totalling $25,000 from the Community Board Local Fund 2008, as in Appendix One, be approved as follows:

   Organisation	Amount
   Auckland Central Youth Development Trust	$1,900
   Auckland East Arts Council Inc.	$1,200
   Auckland Observatory and Planetarium Trust Board	$1,000
   Bailey Road School	$400
   Communicare Civilian Maimed Assn Auckland Inc., Ellerslie Day Centre	$300
   Communicare Civilian Maimed Assn Auckland Inc., Royal Oak Day Centre	$850
   Elderly Well-Being Centre Trust	$1,900
   ESOL Home Tutors Auckland Central Inc.	$1,000
   Friends of the Onehunga Community House Inc.	$260
   Good Samaritan for the Disabled Trust	$300
   Mainly Music Inc., Eden Community Church	$440
   Migrant Action Trust	$2,700
   Migrant Support Services Inc.	$1,000
   Multi-Educational Support and Services Trust	$900
   Onehunga Chinese Community	$450
   The Onehunga Combined Sports Trust	$1,900
   The Onehunga Enhancement Society	$1,200
   Onehunga Ladies Benevolent Society	$480
   Onehunga Soccer and Sports Club Inc.	$2,400
   Senior Citizens Service Club of Onehunga Inc.	$1,820
   Seniornet Auckland Inc.	$1,000
   South Auckland income Planning Service Inc.	$1,600
   TOTAL	$25,000

   2. That the Maungakiekie Community Board recommend to the Community Services Committee that the flexibility of returning unused Community Board Local Funding funds back to the respective Discretionary Funding accounts as a top-up to spend on worthy applicants be retained.
   3. That the Community Services Adviser and the contracted Funding Assessor be thanked for their attendance.

   CARRIED

7. GREAT SOUTH ROAD CYCLING IMPROVEMENTS

   Moved: Graham / Brochner

   That the Maungakiekie Community Board endorse the implementation of the proposed Great South Road cycle lanes between Marei Street and Main Highway as the final component of the Ellerslie Walking and Cycling Area Plan.

   CARRIED

8. DOG ACCESS TO BEACHES

   Moved: Graham / Clark

   That the Maungakiekie Community Board express its support of the status quo with regards to dog access to beaches, and that this issue be referred back to the Maungakiekie Community Board for its comment once beaches have been established in the ward.

   CARRIED

   The Chairperson moved:

   That item 16 be taken at this point.

   CARRIED

9. DISCRETIONARY FUNDING APPLICATIONS

   9.1. NANDAN (AN INDIAN BENGALI ASSOCIATION)

   Moved: Graham / Clark

   1. That the application for a Discretionary Funding grant from Nandan (an Indian Bengali Association), seeking funding of $300 for costs associated with the purchase of lights and props for a three-day "Festival of Lights" event, be received.
   2. That the Maungakiekie Community Board grants $300 from its 2008/2009 Discretionary Funding budget to Nandan (an Indian Bengali Association) for costs associated with the purchase of lights and props for a three-day "Festival of Lights" event.

   CARRIED

10. LOCAL EVENTS FUNDING APPLICATIONS

    10.1. ELLERSLIE COMMUNITY ARTS TRUST - ELLERSLIE SANTA PARADE AND STREET PARTY

    Moved: Graham / Lotu-Iiga

    1. That the application from the Ellerslie Community Arts Trust, seeking funding of $4,000 for cost associated with the annual Ellerslie Santa Parade and Street Party, be received.
    2. That the Maungakiekie Community Board grants $3000 from its 2008/2009 Local Events Funding budget to the Ellerslie Community Arts Trust for costs associated with the annual Ellerslie Santa Parade and Street Party.
    3. That the Maungakiekie Community Board grants $3000 from its 2008/2009 Local Events Funding budget to the Oranga Festival Committee for costs associated with the annual Oranga Festival.
    4. That the Maungakiekie Community Board grants $4000 from its 2008/2009 Local Events Funding budget to the Onehunga Festival Committee for costs associated with the annual Onehunga Festival.

    CARRIED

11. CHAIRPERSON'S REPORT

    Moved: Graham / Clark

    1. That the report of the Chairperson be received.
    2. That the Maungakiekie Community Board approves funding from its 2008/2009 SLIPs budget to cover the monthly costs associated with the storage of ceramic tiles for use in the Onehunga Bay Reserve Queen St tile artwork relocation SLIPs project until such a time as alternative storage arrangements are made.
    3. That the Chairperson write a letter to Stuart Tucker, Manukau Harbour Crossing Alliance, asking him to assume the cost of transport and storage of ceramic tiles for use in the Onehunga Bay Reserve Queen Street tile artwork relocation SLIPs project.

    CARRIED

12. BOARD MEMBERS' REPORTS

    12.1. REPORT FROM BRETT CLARK

    Board member Clark tabled a written report at the meeting.

    [ATTACHMENT 12.1]

    Moved: Graham / Brochner

    That the tabled report of Board member Clark be received.

    CARRIED

    12.2. REPORT FROM OLGA BROCHNER

    Board member Brochner tabled a written report at the meeting.

    [ATTACHMENT 12.2]

    Moved: Brochner / Randall

    That the tabled report of Board member Brochner be received.

    CARRIED

    12.3. REPORT FROM LYNN MESSERVY

    Board member Messervy reported on the following items:

    • Maungakiekie Community Board local funding portfolio meeting
    • Fairy Parade at Ellerslie Mainstreet
    • Survey about toilets in Ellerslie
    • Busy at Onehunga Community House
    • Reminder of Heritage Community week and fundraiser for Community House

    Moved: Messervy / Clark

    That the verbal report of Board member Messervy be received.

    CARRIED

    12.4. REPORT FROM SIMON RANDALL

    Board member Randall reported on the following items:

    • Maungakiekie Community Board local funding portfolio meeting
    • LTCCP Chairs' meeting
    • Submission in consultation with Chairperson on Traffic Management Plan after return from TRAFINZ conference and writing a summary report
    • Issue around Royal Oak funding for upgrade of the Town centre disappointing
    • Issue around budgeting for only 4 playgrounds will be done a year, reducing to 3

    Moved: Randall / Brochner

    That the verbal report of Board member Randall be received.

    CARRIED

13. COUNCILLORS' REPORTS

    13.1. REPORT FROM COUNCILLOR NORTHEY

    Moved: Graham / Clark

    That the report from Councillor Northey be received.

    CARRIED

    13.2. REPORT FROM COUNCILLOR LOTU-IIGA

    Councillor Lotu-Iiga reported on the following items:

    • Area planning framework document for the isthmus.
    • Standing down as Chairman next Thursday night at Council meeting
    • Attendance at Materials Recycling Facility opening on Monday (15 September 2008)
    • Observer in Mayor's meetings with stakeholders re: Plan Change 163

    Moved: Graham / Brochner

    That the verbal report from Councillor Lotu-Iiga be received.

    CARRIED

    13.3. REPORT FROM COUNCILLOR CHRISTIAN

    Councillor Christian reported on the following items:

    • Call from Alan Bray, member of Burns Society re: 250th anniversary celebration of Robbie Burns in January 2009 with a jazz festival
    • Attendance at party political or candidate public meeting for information
    • Attendance at Onehunga Social Service meeting on 10 September 2008
    • Attendance at Materials Recycling Facility opening on Monday (15 September 2008)
    • AGM of St Heliers-Glendowie Residents Association which Mayor attended
    • Missed AGM of Onehunga Historical Society
    • Zoo Board meeting this morning and down by 3000 patronage people

    Moved: Graham / Clark

    That the verbal report from Councillor Christian be received.

    CARRIED

14. REPORTS REQUESTED/PENDING

    Moved: Graham / Clark

    That the reports requested/pending report of the Democracy Advisor, dated 9 September 2008, be received.

    CARRIED

15. GROUP ACTIVITY REPORTS

    Moved: Graham / Clark

    That the Group Activity Reports for the month of August 2008 be received.

    CARRIED

16. MAUNGAKIEKIE CELBRATION LIGHTS

    A report from the SLIPs Portfolio Leader, dated 18 September 2008, regarding the Maungakiekie Celebration Lights SLIPs proposal, was tabled at the meeting.

    [ATTACHMENT 16]

    Moved: Graham / Randall

    1. That the memorandum of the SLIPs Portfolio Leader, dated 18 September 2008, be received.
    2. That the Maungakiekie Community Board delegates the authority to the Chairperson, in consultation with all Board members, to investigate other options regarding the implementation of the Maungakiekie Celebration Lights SLIPs project, and that the Chairperson report those options to the October 2008 Board meeting.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:30 pm.