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Maungakiekie Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE MAUNGAKIEKIE COMMUNITY BOARD

HELD ON THURSDAY, 16 OCTOBER 2008 AT 6:06PM

PRESENT: Ms Bridget Graham [Chairperson]
  Mr Brett Clark [Deputy Chairperson]
  Ms Olga Brochner [from 6:09pm, item 4.1]
  Ms Lynn Messervy  
  Mr Simon Randall  
  Councillor Peseta Sam Lotu-Iiga [from 7:00pm, item 4.4
until 9.05pm, item 14]
  Councillor Richard Northey, ONZM  
ALSO PRESENT: Councillor Leila Boyle  
  Councillor Bill Christian, JP [until 9.39pm, item 17]

  1. Top APOLOGIES

    That the apologies from Councillor Lotu-Iiga and Board member Brochner for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Maungakiekie Community Board meeting held on Thursday, 18 September 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. CELLPHONE TOWER INSTALLATION IN ONEHUNGA - AVAN POLO AND MIKE SILICH

    Avan Polo and Mike Silich, representing Residents Against Cell Towers (ReACT), were in attendance to address the Board regarding the installation of a cellphone tower in Onehunga. A written report and supporting documents were tabled at the meeting.

    [ATTACHMENT 4.1]

    Moved: Graham / Clark

    That Avan Polo and Mike Silich, representing Residents Against Cell Towers (ReACT), be thanked for their presentation to the Maungakiekie Community Board regarding the installation of a cellphone tower in Onehunga.

    CARRIED

    4.2. THE KNOX SCOTTISH COUNTRY DANCING CLUB - BETTY SHARPE AND RON CRAIG

    Betty Sharpe and Ron Craig, representing The Knox Scottish Country Dancing Club, were in attendance to address the Board in support of their Discretionary Funding application for costs associated with the purchase of sound equipment necessary for Scottish country dancing classes. This application was considered under item 15.1 on this agenda.

    Moved: Graham / Brochner

    That Betty Sharpe and Ron Craig, representing The Knox Scottish Country Dancing Club, be thanked for their presentation to the Maungakiekie Community Board in support of their Discretionary Funding application for costs associated with the purchase of sound equipment necessary for Scottish country dancing classes.

    CARRIED

    4.3. PROPOSED PLAN CHANGES TO ELLERSLIE RACECOURSE - CHRIS WEAVER, AUCKLAND RACING CLUB

    Chris Weaver, Chief Executive Officer, Auckland Racing Club, was in attendance to address the Board regarding the proposed plan changes to Ellerslie Racecourse.

    Moved: Graham / Randall

    That Chris Weaver, Chief Executive Officer, Auckland Racing Club, be thanked for his presentation to the Maungakiekie Community Board regarding the proposed plan changes to Ellerslie Racecourse.

    CARRIED

    4.4. MANUKAU ALL-TIDE RAMP - KEN TAYLOR, MANGERE BRIDGE COMMUNITY BOARD

    Ken Taylor, Deputy Chairperson, Mangere Bridge Community Board, and Councillor Sylvia Taylor, Manukau City Council, were in attendance to address the Board regarding the Manukau All-Tide Ramp project.

    Moved: Graham / Brochner

    That Ken Taylor, Deputy Chairperson, Mangere Bridge Community Board, and Councillor Sylvia Taylor, Manukau City Council, be thanked for their presentation to the Maungakiekie Community Board regarding the Manukau All-Tide Ramp project.

    CARRIED

  5. Top INTRODUCTION OF COMMUNITY SERVICES ADVISERS

    Graeme Dykes and Kat Teirney, Community Services Advisers, and Greg Morgan, Place Manager, were in attendance to introduce themselves to the Board and answer any questions regarding their roles and responsibilities.

    Moved: Graham / Clark

    That the Community Services Advisers and the Place Manager be thanked for their attendance.

    CARRIED

  6. Top MICHAELS AVENUE RESERVE - LANDSCAPE MASTER PLAN UPDATE

    Moved: Clark / Randall

    1. That the memorandum of the Landscape Architect, Arts, Community and Recreation Policy, and the Parks Advisor Active Recreation, Arts, Community and Recreation Services, dated 3 October 2008, be received.
    2. That the Maungakiekie Community Board recognises the importance of the Michaels Avenue Reserve landscape master plan for the ward and the wider city, and endorses the commencement of project stages 1 and 2 as soon as possible.
    3. That the Landscape Architect, Arts, Community and Recreation Policy, and the Parks Advisor Active Recreation, Arts, Community and Recreation Services, be thanked for their attendance.

    CARRIED

  7. Top ONEHUNGA FORESHORE MASTER PLAN

    A map of the Onehunga foreshore area was tabled at the meeting.

    [ATTACHMENT 7.A]

    Moved: Graham / Brochner

    1. That the Senior Landscape Architect be thanked for his attendance.
    2. That the memorandum of the Senior Landscape Architect, dated 2 October 2008, be received.
    3. That the report and resolutions from the Finance and Strategy Committee, dated 17 September 2008, be endorsed.
    4. That the Maungakiekie Community Board requests that any master plan for the Onehunga foreshore must include planned allowance for the future rail connection to Avondale and any future connection between State Highway 1 and State Highway 20.
    5. That the progress report on the Onehunga Foreshore Master Plan, which will be presented to the 13 November City Development Committee meeting, be included on the Maungakiekie Community Board November 2008 agenda.

    CARRIED

  8. Top CATEGORY FIVE PLAYGROUNDS

    Moved: Randall / Clark

    1. That the memorandum of the Service Delivery Manager, Parks Services, dated 6 October 2008, be received.
    2. That the report of the Service Delivery Manager, Parks Services, be forwarded to the Avondale, Tamaki, Waiheke and Western Bays Community Boards for their information.
    3. That the Maungakiekie Community Board requests a map which shows a 400m and 800m radius around existing playgrounds in the Maungakiekie ward to identify gaps in the provision of playgrounds in the area as soon as possible.

    CARRIED

    The meeting adjourned at 7:55pm and reconvened at 8:06pm.

  9. Top DELEGATIONS REGISTER REVEIW

    Moved: Randall / Clark

    That the level of regulatory responsibility be restored to community boards, as this will return greater democracy to the people in the wards, as follows:

    1. That all signs, trees and planning delegations removed in February 2008 be reinstated.
    2. That community boards retain the two new delegations of making submissions on notified resource consent applications and making submissions on private plan changes, council initiated plan changes, variation or proposed plans.
    3. That reports be served on officers and community board spokespersons concurrently to avoid excessive processing times;
    4. That community boards be permitted to recommend adjustments to service levels in their own areas.
    5. That community boards be given greater power over the designation and use of dog exercise areas.
    6. That community boards be permitted to make submissions to outside organisations.
    7. That the Maungakiekie Community Board requests a special delegation to recognise the relationship between itself as the former One Tree Hill Borough Council and the Tomioka delegation.

    CARRIED

  10. Top REPORT AND RESOLUTIONS FROM THE COMMUNITY SERVICES COMMITTEE - COMMUNITY ASSISTANCE FUNDING REVIEW

    Moved: Graham / Messervy

    1. That the Maungakiekie Community Board provides the following feedback to the Community Services Committee regarding the Community Assistance Funding Review:
      1. There is no evidence in the report of a high level of "double dipping";
      2. The reason for a large number of smaller grants being allocated being an issue is not explained;
      3. The report does not state which funding streams are under utilised;
      4. The high proportion of funding being allocated through the community group accommodation fund appears to indicate a high social need;
      5. Lack of clarity around roles of different assistant mechanisms can surely be adjusted by clarifying the policy without changing any funding streams; and
      6. That the councillors do not receive the applications soon enough could surely by remedied by a simple procedural change without needing any major policy change.
    2. That the Maungakiekie Community Board requests there be no minimum level of grants set, and that if the funding streams are reduced from six to four, the Community Board Local Funding budget, discretionary funding budget and local events funding budget should all be increased to cope with the extra demands, as this will assist the boards in community funding administration costs which will reduce the administrative costs.

    CARRIED

  11. Top REPORT AND RESOLUTIONS FROM THE COMMUNITY SERVICES COMMITTEE - COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    Moved: Clark / Messervy

    That consideration should be given to the different or complimentary usage of hall facilities that may be in close proximity to one another, for example, Fergusson Hall and Oranga Community Centre, and Leicester Hall and the Ellerslie War Memorial Hall.

    CARRIED

  12. Top SLIPS PROGRAMME UPDATE OCTOBER 2008

    Moved: Graham / Clark

    1. That the Maungakiekie Community Board allocates the remaining $44,400 of their opex budget no later than 19 March 2009 to ensure these projects can be delivered in the 2008/2009 financial year, which ends on 30 June 2009.
    2. That the Maungakiekie Community Board nominates Board member Clark as spokesperson for the Onehunga Bay Reserve skate facility vertical ramp surface replacement.

    CARRIED

  13. Top SLIPS ANTI-GRAFFITI MURAL, TRAFALGAR ROAD

    Moved: Clark / Randall

    1. That the Maungakiekie Community Board indicates their preference for the smaller of the two tram designs for the Trafalgar Street, Onehunga Anti-Graffiti Mural on the corner of Trafalgar Street and Quadrant Road.
    2. That the Maungakiekie Community Board approves additional funding from the SLIPs 2008/2009 budget for the implementation of the smaller mural, and that the Board delegates authority to Board member Clark to approve the final budget as appropriate.

    CARRIED

  14. Top MAUNGAKIEKIE CELEBRATION LIGHTS AND JELLICOE PARK CHRISTMAS TREE LIGHTS 2008 SLIPS PROPOSALS

    In light of information recently received, the information presented in the report on the published agenda is no longer valid. A replacement report reflecting updated information was tabled at the meeting.

    [ATTACHMENT 14.A]

    Moved: Messervy / Clark

    1. That the Maungakiekie Community Board approves a scoping budget of $1,500 for the Maungakiekie Celebration Lights proposal which was considered by the Board at its 18 September 2008 meeting.
    2. That the Maungakiekie Community Board approves a scoping budget of $1,500 for the Jellicoe Park Christmas Tree Lights 2008 proposal.
    3. That the Maungakiekie Community Board allocates $11,326.56 from its 2008/2009 SLIPs budget for Option B - hire, installation and removal of lighting on the Norfolk Island pine tree to include: three colour changing lights around the base of the tree (on 5 December 2008 only), eight festoon light strings on the tree, fairy lights around the trunk of the tree (from 5 December 2008 to week ending 4 January 2009), and the installation of spotlights in three historic buildings in Jellicoe Park from 5 December 2008 to week ending 4 January 2009.

    CARRIED

  15. Top DISCRETIONARY FUNDING APPLICATIONS

    15.1. THE KNOX SCOTTISH COUNTRY DANCING CLUB

    Moved: Graham/Brochner

    That the Maungakiekie Community Board grants $1000.00 from its 2008/2009 Discretionary Funding budget for costs associated with the purchase of sound equipment necessary for Scottish country dancing classes.

    CARRIED

  16. Top PROVISION FOR URGENT DECISIONS

    Moved: Graham / Randall

    1. That the Maungakiekie Community Board resolves to move its January 2009 meeting from 22 to 29 January 2009.
    2. That the Chairperson and Board members Messervy and Randall be authorised to make urgent decisions over the 2008/2009 summer recess, with any decisions being reported to the Board's 29 January 2009 meeting.
    3. That the Maungakiekie Community Board resolves to move its November 2008 Board meeting, originally scheduled for Thursday, 20 November, to Wednesday, 19 November at 6:00pm to accommodate the Board's attendance at the Tomioka - Auckland Friendship 25th Anniversary dinner.

    CARRIED

  17. Top CHAIRPERSONS REPORT

    A letter from the Auckland Region and for North Districts Community Boards Association was tabled at the meeting. The proposed Board adverts which will appear in the December 2008 and 2009 issues of the Onehunga Guide were also tabled.

    [ATTACHMENTS 17.A and 17.B]

    Moved: Graham / Clark

    1. That the Maungakiekie Community Board be kept informed and updated on all planning issues in Onehunga on a monthly basis.
    2. That Maungakiekie Community Board be informed on how the foreshore master plan fits in with the master plan for the Onehunga area, which in turn, fits in with the Maungakiekie area plan.
    3. That the Maungakiekie Community Board be informed on the progress and the expected completion date of the masterplan for Onehunga, for which the planning event occurred on 22 April 2008.
    4. That resolutions A through C be forwarded to the City Development Committee for its consideration.
    5. That the Maungakiekie Community Board be informed as to who the event organisers are for the Onehunga Community Festival and the Onehunga Lights Festival, and that the Board be updated on the progress of the organisation of these events.
    6. That the project sheet outlining the planning details for the Oranga Christmas Festival be received.
    7. That the Maungakiekie Community Board grants $720 (GST inclusive) from its 2008/2009 Discretionary Funding budget to cover costs associated with the publication of Board adverts which will appear in the December 2008 and 2009 issues of the Onehunga Guide.
    8. That the report from the Chairperson, and the letter from the Auckland Region and Far North Districts Community Boards Association, be received.

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    18.1. REPORT FROM BRETT CLARK

    Board member Clark reported on the following items:

    • Heritage Day in Onehunga;
    • Clean up at Oranga Primary School; and
    • Onehunga Combined Sports Trust meeting.

    Moved: Graham / Clark

    That the report of Board member Clark be received.

    CARRIED

    18.2. REPORT FROM OLGA BROCHNER

    Board member Brochner reported on the following items:

    • David Lange Memorial opening;
    • Heritage Day at Onehunga;
    • Get Across bike campaign;
    • Meeting at Onehunga Community House;
    • Astronomical Society meeting; and
    • Ambury Farm day.

    Moved: Graham / Brochner

    That the report of Board member Brochner be received.

    CARRIED

    18.3. REPORT FROM LYNN MESSERVY

    Board member Messervy tabled a written report at the meeting.

    [ATTACHMENT 18.3]

    Moved: Graham / Messervy

    That the written report of Board member Messervy be received.

    CARRIED

    18.4. REPORT FROM SIMON RANDALL

    Board member Randall reported on the following items:

    • Onehunga Business Association meetings;
    • Film showing at Onehunga Community House;
    • Proposals from Unitec students for potential Onehunga railway station; and
    • Meeting with Maungakiekie political candidates.

    Moved: Graham / Randall

    That the report of Board member Randall be received.

    CARRIED

  19. Top COUNCILLORS' REPORTS

    19.1. REPORT FROM COUNCILLOR NORTHEY

    Councillor Northey reported on the following items:

    • Onehunga Festival and Historical Walks;
    • Workshop for voluntary organisations on technology use;
    • Auckland University 125th birthday reception;
    • Astronomical Society meeting;
    • Future Planning Framework working group;
    • Presentation to New Zealand Council of Social Services;
    • Auckland Heritage Festival closing event at MOTAT;
    • World Habitat Day forum regarding affordable housing;
    • Commissioner on signs by law review;
    • Auckland East Community Arts Council;
    • Diwali opening at Onehunga library;
    • Lunch with Mayor and the homeless;
    • Remuneration Working Party meeting; and
    • Meeting with Maungakiekie political candidates.

    Moved: Graham / Clark

    That the report of Councillor Northey be received.

    CARRIED

    19.2. REPORT FROM COUNCILLOR LOTU-IIGA

    Councillor Lotu-Iiga was not present for this item.

    19.3. REPORT FROM COUNCILLOR BOYLE

    Councillor Boyle reported on the following items:

    • Opening of the Auckland Heritage festival;
    • Ellerslie Fairy festival;
    • Mainstreets reception survey workshop;
    • Leisure Facilities and Recreational Centres asset management plans workshop for Arts, Culture and Recreation Committee;
    • Opening of the David Lange Memorial;
    • Materials recovery facility launch;
    • Zoo Board meeting;
    • Get Across bike rally;
    • Inaugural Auckland Zoo conservation awards; and
    • Onehunga meet the candidates evening.

    Moved: Graham / Clark

    That the report of Councillor Boyle be received.

    CARRIED

    19.4. REPORT FROM COUNCILLOR CHRISTIAN

    Councillor Christian was not present for this item.

  20. Top REPORTS REQUESTED/PENDING

    Moved: Graham / Randall

    That the reports requested/pending report of the Democracy Advisor, dated 7 October 2008, be received.

    CARRIED

  21. Top GROUP ACTIVITY REPORTS

    Moved: Graham / Brochner

    That the Group Activity Reports for the month of September 2008 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10:20pm.