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Maungakiekie Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 19 MARCH 2009 AT 6:03PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

PRESENT: Ms Bridget Graham, QSM [Chairperson]
  Ms Olga Brochner  
  Ms Lynn Messervy  
  Councillor Peseta Lotu-Iiga, MP  
  Councillor Richard Northey, ONZM [until 6:55pm, item 5]
ALSO PRESENT: Councillor Leila Boyle  
  Councillor Bill Christian, JP [until 8:10pm, item 8]

  1. Top APOLOGIES

    Moved: Graham / Brochner

    That the apologies from Board members Clark and Randall for non-attendance, and from Councillor Northey for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved:Graham / Brochner

    That the minutes of the Maungakiekie Community Board meeting held on Thursday, 19 February 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. ELLERSLIE TOWN HERITAGE WALK BROCHURE AND ARTerslie SCHOOL ART EXHIBITION - CHRISTINE FOLEY, ELLERSLIE BUSINESS ASSOCIATION

    Christine Foley, town centre manager, Ellerslie Business Association, was in attendance to address the Board in support of her Discretionary Funding grant applications for funding towards a reprint of the Ellerslie Town Heritage Walk brochure, and for costs associated with the ARTerslie School Art Exhibition to be held from 21-22 July 2009. These applications were considered under item 9.1 and 9.2 respectively on this agenda.

    Moved: Graham / Messervy

    That Christine Foley, town centre manager, Ellerslie Business Association, be thanked for her presentation to the Maungakiekie Community Board in support of her Discretionary Funding grant applications for funding towards a reprint of the Ellerslie Town Heritage Walk brochure, and for costs associated with the ARTerslie School Art Exhibition to be held on 21-22 July 2009.

    CARRIED

    4.2. CITIZENS ADVICE BUREAU AUCKLAND CITY (CABAC) FUNDING PROPOSAL - LYNNE BARRACLOUGH, CITIZENS ADVICE BUREAU AUCKLAND CITY (CABAC)

    Lynne Barraclough, city manager, Citizens Advice Bureau Auckland City (CABAC), was in attendance to address the Board in support of receiving ongoing financial assistance from council, and to demonstrate the contribution made to the city by CABAC under its current partnership agreement. CABAC's funding proposal for the three-year period 2009-2011 was tabled.

    [ATTACHMENT 4.2]

    Moved: Graham / Brochner

    1. That Lynne Barraclough, city manager, Citizens Advice Bureau Auckland City (CABAC), be thanked for her presentation to the Maungakiekie Community Board in support of receiving ongoing financial assistance from council, and to demonstrate the contribution made to the city by CABAC under its current partnership agreement.
    2. That the Maungakiekie Community Board supports the Citizens Advice Bureau Auckland City (CABAC) funding proposal for inclusion into the Annual Plan and final Long Term Council Community Plan (LTCCP), which will be included in the Board's LTCCP submission.

    CARRIED

    4.3. ONEHUNGA WAR MEMORIAL POOLS PEDESTRIAN ENTRANCE IMPROVEMENTS PHASE 2 SLIPS PROJECT - TERRY DALY

    Terry Daly, Jackson Electrical Industries, was in attendance to address the Board in opposition to the Onehunga War Memorial Pools Pedestrian Entrance Improvements Phase 2 SLIPs project.

    Moved: Graham / Brochner

    That Terry Daly, Jackson Electrical Industries, be thanked for his presentation to the Maungakiekie Community Board in opposition to the Onehunga War Memorial Pools Pedestrian Entrance Improvements Phase 2 SLIPs project.

    CARRIED

    4.4. ONEHUNGA WAR MEMORIAL POOLS PEDESTRIAN ENTRANCE IMPROVEMENTS PHASE 2 SLIPS PROJECT - ASHLEY HUNT

    Ashley Hunt, general manager - Onehunga Aquasport Limited, was in attendance to address the Board in opposition to the Onehunga War Memorial Pools Pedestrian Entrance Improvements Phase 2 SLIPs project.

    Moved: Graham / Lotu-Iiga

    That Ashley Hunt be thanked for his presentation to the Maungakiekie Community Board in opposition to the Onehunga War Memorial Pools Pedestrian Entrance Improvements Phase 2 SLIPs project.

    CARRIED

    The Chairperson moved:

    That Item 6 to be taken at this point.

    CARRIED

  5. Top DEPUTATION - SENIOR SERGEANT HIRONE WARETINI, NZ POLICE

    Senior Sergeant Hirone Waretini, NZ Police, was in attendance to address the Board regarding crime prevention and police operations within in the ward. A presentation entitled "Onehunga Police 2009 - Community Game Plan" was tabled.

    [ATTACHMENT 5]

    Moved: Graham / Brochner

    That Senior Sergeant Hirone Waretini, NZ Police, be thanked for his presentation to the Maungakiekie Community Board regarding crime prevention and police operations within in the ward.

    CARRIED

  6. Top GRANT OF NEW LEASE - SHANTI NIWAS CHARITABLE TRUST INC.

    Moved: Graham / Brochner

    That this item be deferred until the April 2009 meeting to allow further consultation with relevant council officers.

    CARRIED

    Secretarial Note:

    Councillor Northey and Board member Messervy requested their votes against the motion be recorded.

  7. Top SLIPS PROGRAMME UPDATE MARCH 2009

    Moved: Graham / Brochner

    1. That the memorandum of the SLIPs programme leader, dated 6 March 2009, be received.
    2. That the Maungakiekie Community Board allocates the remaining $23,531 on stage 2 scoping allocations and stage 3 projects in the SLIPs decision report to ensure these projects can be delivered within the 2008/2009 financial year, which ends 30 June 2009.

    CARRIED

  8. Top SLIPS DECISIONS REPORT MARCH 2009

    Moved: Graham / Lotu-Iiga

    1. That the report of the SLIPs portfolio leader, dated 12 March 2009, be received.
    2. That the Maungakiekie Community Board allocates Board members as follows to the SLIPs projects listed below to proceed from stage 1 to vetting:
      1. Onehunga Master Plan - Simon Randall and Bridget Graham
    3. That the Maungakiekie Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals, and delegates authority to the spokesperson and Chairperson, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the Maungakiekie Community Board allocates scoping budgets to the proposals on the stage 2 scoping list as follows:
    Project Name Scoping Cost CAPEX Value OPEX Value
    Lawry Reserve Phase 2 $500 $200,000 nil
    Onehunga War Memorial Pools Pedestrian Entrance Improvements Stage 2 $500 $80,000 nil
    Tin Tacks Reserve Landscape Upgrade Phase 2 $1,500 nil $20,000
    Onehunga Bus Station Seats (Upper Municipal Horizon Seats Phase 2) $500 $10,000 nil
    1. That the Maungakiekie Community Board notes the pending SLIPs project proposals and their status.
    2. That the Maungakiekie Community Board allocates the budget of $32,024 to the Onehunga Timeline Signage project proposal.
    3. That the Maungakiekie Community Board notes the OPEX funding and new proposals information provided.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATIONS

    9.1. ELLERSLIE TOWN HERITAGE WALK BROCHURE

    Moved: Graham / Lotu-Iiga

    1. That the Discretionary Funding application from the Ellerslie Business Association seeking costs associated with the production of the Ellerslie Town Heritage Walk brochure be received.
    2. That the Maungakiekie Community Board allocates $1,400 from its' 2008/2009 Discretionary Funding budget to the Ellerslie Business Association for costs associated with the production of the Ellerslie Town Heritage Walk brochure.

    CARRIED

    9.2. ARterslie SCHOOL ART EXHIBITION

    Moved: Graham / Lotu-Iiga

    That the Discretionary Funding application from the Ellerslie Business Association seeking costs associated with the administration of the ARTerslie School Art Exhibition to be held from 21-22 July 2009, be deferred until the May 2009 board meeting.

    CARRIED

  10. Top 2009 ANZAC DAY

    Moved: Graham / Lotu-Iiga

    That the Maungakiekie Community Board grants $1,000 from its' 2008/2009 Discretionary Funding budget to the Onehunga Returned Services Association to assist with costs associated with the 2009 ANZAC Day services.

    CARRIED

  11. Top LONG-TERM COUNCIL COMMUNITY PLAN (LTCCP)

    Moved: Graham / Brochner

    1. That the Maungakiekie Community Board nominates a working party consisting of the Chairperson, Councillor Northey and Board members Clark and Randall to prepare the Board's submission on the Long-Term Council Community Plan (LTCCP).
    2. That the memorandum from the Democracy advisor for the Finance and Strategy portfolio, dated 27 February 2009, advising of dates for public consultation forums regarding council's Ten Year Plan document be received.

    CARRIED

  12. Top REMUNERATION POOL 2009/2010 - EXPENSE AND REIMBURSEMENT POLICY

    Moved: Graham / Brochner

    That the report of the Support services manager, dated 7 March 2009, be received.

    CARRIED

  13. Top CHAIRPERSON'S REPORT

    Moved: Graham / Lotu-Iiga

    1. That the report from the Chairperson be received.
    2. That the Maungakiekie Community Board requests a meeting with relevant leasing and parks officers with a view to developing a long-term plan for the Jordan Avenue Reserve, Onehunga and to investigate ways in which safety can be immediately improved in this area.
    3. That the Maungakiekie Community Board requests a meeting with relevant officers to discuss the condition of Rowe Street Reserve, Onehunga with a view to how the improved maintenance of this area can be achieved.
    4. That the Maungakiekie Community Board continues to work with all community groups to overcome the shortfall in funding for the Onehunga Foreshore masterplan.
    5. That the Maungakiekie Community Board allocates $150 (GST exclusive) from its' 2008/2009 Discretionary Funding budget to cover costs associated with the placement of an advert in the Onehunga Community News regarding the public future planning framework meeting, which will be held on 21 April 2009.

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    Board member Brochner reported on the following items:

    • Attendance at International Children's Day event; and
    • Attendance at Onehunga Community House management committee meeting.

    Board member Messervy reported on the following items:

    • Hosting of overseas visitors;
    • Phone call from constituent regarding a zoning change in Onehunga;
    • Meeting with Ellerslie Mainstreet representative Christine Foley;
    • Attendance at Onehunga Community House meeting;
    • Meeting with Board members and Penny Pirrit, Group manager - City Planning regarding Onehunga area planning issues;
    • Meeting with Carol Beaumont MP;
    • Meeting with council officers regarding Rowe Street Reserve lease issues; and
    • Report to be considered at the City Development Committee regarding the proposed plan changes at Ellerslie Racecourse.

    Moved: Graham / Brochner

    That the Board members' reports be received.

    CARRIED

  15. Top COUNCILLORS' REPORTS

    Councillor Lotu-Iiga reported on the following items:

    • Report to be considered at the City Development Committee regarding the proposed plan changes at Ellerslie Racecourse;
    • Attendance at opening of One Tree Hill College with the Prime Minister and associated events;
    • Attendance at Pasifika Festival and cultural concert;
    • Visits to community organisations;
    • Meeting with Shanti Niwas Charitable Trust and tour of facilities;
    • Attendance at Vodafone Warriors season launch;
    • Attendance at interfaith conference in the ward;
    • Attendance at International Children's Day event;
    • Attendance at free jazz events held in Cornwall Park; and
    • Work with neighbourhood support groups and the importance of inter-agency cooperation in crime prevention.

    Councillor Boyle reported on the following items:

    • Facilitation of Tamaki Liaison Group on Policing and Security;
    • Conclusion of future planning framework meetings;
    • Attendance at Combined Committee meetings and discussion of relevant ward issues;
    • Attendance at City Development Committee meeting, the endorsement of future planning framework documents for public consultation and Ann's Creek issues;
    • Attendance at Pasifika Festival with sister; and
    • Attendance at Finance and Strategy meeting and ability to pay council bills at NZ Post shops.

    Moved: Graham / Brochner

    That the Councillors' reports be received.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING

    Moved: Graham / Brochner

    That the reports requested/pending list of the Democracy advisor, dated 10 March 2009, be received.

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Graham / Brochner

    That the group activity reports for the February 2009 period be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:05pm.