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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 16 APRIL 2009 AT 6:03PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

1. APOLOGIES

   Moved: Graham/Northey

   That the apologies from Board member Olga Brochner for non-attendance and from Councillor Lotu-Iiga for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham/Messervy

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 19 March 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   The Chairperson moved:

   That item 4.6 be taken at this time.

   CARRIED

4. PUBLIC FORUM

   4.1. NON-COMPLYING ACTIVITY LAND USE CONSENT AT 360 ONEHUNGA MALL, ONEHUNGA - ERNIE AND KATHERINE GIBBON

   Ernie and Katherine Gibbon, Tuperiri Road, were in attendance to address the Board in opposition to the granting of a non-complying activity land use consent in 360 Onehunga Mall, Onehunga.

   Moved: Graham/Randall

   That Ernie and Katherine Gibbon, Tuperiri Road, be thanked for their presentation to the Maungakiekie Community Board in opposition to the granting of a non-complying activity land use consent in 360 Onehunga Mall, Onehunga.

   CARRIED

   4.2. NOISE ISSUES AT 273A CHURCH STREET, ONEHUNGA - DANIEL JOHNSON

   Daniel Johnson, Grey Street, was in attendance to address the Board regarding noise issues in 273A Church Street, Onehunga. A written submission and petition were tabled.

   [ATTACHMENT 4.2]

   Moved: Graham/Clark

   1. That Daniel Johnson, Grey Street, be thanked for his presentation to the Maungakiekie Community Board regarding noise issues in 273A Church Street, Onehunga.
   2. That the Maungakiekie Community Board requests that urgent action be taken by council officers to resolve noise issues in the Church Street, Onehunga area.

   CARRIED

   4.3. 'COMMON GROUND' YOUTH EVENT FUNDING APPLICATION - KENT CHRISTIANSEN, RAISE UP AND REPRESENT

   Kent Christiansen, representing Raise Up and Represent, and Kat Teirney, Community services adviser, were in attendance to address the Board in support of the Onehunga Community Centre's application for a Discretionary Funding grant for costs associated with holding the 'Common Ground' youth event from 23-30 May 2009. This application is considered under item 14.1 on this agenda.

   Moved: Graham/Clark

   That Kent Christiansen, representing Raise Up and Represent, and Kat Teirney, Community services adviser, be thanked for their presentation to the Maungakiekie Community Board in support of the Onehunga Community Centre's application for a Discretionary Funding grant for costs associated with holding the 'Common Ground' youth event from 23-30 May 2009.

   CARRIED

   4.4. ONEHUNGA ISSUES - AMANDA KINZETT, ONEHUNGA BUSINESS ASSOCIATION

   Amanda Kinzett, town manager, Onehunga Business Association, and Peter Gibson were in attendance to address the Board regarding various Onehunga issues.

   Moved: Graham/Randall

   1. That Amanda Kinzett, town manager, Onehunga Business Association, and Peter Gibson be thanked for their presentation to the Maungakiekie Community Board regarding various Onehunga issues.
   2. That the Maungakiekie Community Board requests a report from relevant officers regarding the proposed construction project in the Onehunga Library/Onehunga Community Centre foyer, and that the community board requests they be consulted prior to any construction.

   CARRIED

   4.5. CARAVAN PAINTING BUSINESS AT 26 BECKENHAM AVENUE - COLIN STEVEN AND DOROTHA PLENZLER

   Colin Steven and Dorotha Plenzler, Epworth Avenue, were in attendance to address the Board regarding a caravan painting business in operation on a rental property at 26 Beckenham Avenue, Royal Oak.

   Moved: Graham/Randall

   That Colin Steven and Dorotha Plenzler, Epworth Avenue, be thanked for their presentation to the Maungakiekie Community Board regarding a caravan painting business in operation on a rental property at 26 Beckenham Avenue, Royal Oak.

   CARRIED

   4.6. ONEHUNGA RAILWAY BRANCH LINE AND RAILWAY STATION - CAROL BEAUMONT MP

   Carol Beaumont, list Member of Parliament for Maungakiekie, was in attendance to address the Board regarding the Onehunga railway branch line and railway station.

   Moved: Graham/Messervy

   1. A.. That Carol Beaumont, list Member of Parliament for Maungakiekie, be thanked for her presentation to the Maungakiekie Community Board regarding the Onehunga railway branch line and railway station.
   2. That relevant officers be requested to report to the Maungakiekie Community Board on the status of the Onehunga railway branch line and railway station.

   CARRIED

   4.7. GATE OPTION FOR ONE TREE HILL SUMMIT - GRANT ILLINGWORTH Q.C.

   Grant Illingworth Q.C., Gladwin Avenue, was in attendance to address the board regarding the proposal for gate options on the One Tree Hill summit. This issue is also considered under item 9 on this agenda.

   Moved: Graham/Clark

   That Grant Illingworth Q.C., Gladwin Avenue, be thanked for his presentation to the Maungakiekie Community Board regarding the proposal for gate options on the One Tree Hill summit.

   CARRIED

   The meeting adjourned at 7:45pm and reconvened at 7:50pm.

5. GAMBLING VENUE POLICY - COMMUNITY BOARD CONSULTATION

   Abba Fidow, Senior policy analyst was in attendance to address the board regarding the gambling venue policy.

   [ATTACHMENT 5A]

   Moved: Graham/Clark

   1. That the report of the Senior policy analyst, dated 15 April 2009, be received.
   2. That the Maungakiekie Community Board delegates a working party consisting of the Chairperson and Board members Clark and Randall to formulate the Board's submission regarding council's Gambling Venue Policy, noting that feedback must be received no later than 8 May 2009.
   3. That the Maungakiekie Community Board notes officers will present options for public consultation on the gambling venue policy to the August 2009 Community Services Committee meeting.

   CARRIED

   [Secretarial Note: Councillor Northey declared a conflict of interest and neither spoke nor voted on this item.]

6. LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION

   Lucy Graydon, Senior Policy Analyst was in attendance to address the board regarding Liquor Ban requests.

   [ATTACHMENT 6A]

   Moved: Graham/Clark

   1. That the report of the Senior policy analyst, dated 15 April 2009, be received.
   2. That the Maungakiekie Community Board supports option one - a liquor ban in all parks, reserves and council-owned car parks in Auckland, and option two - a liquor ban on all Mainstreet  and business improvement districts in Auckland.
   3. That the Maungakiekie Community Board notes officers will present options for new liquor bans to the June 2009 meeting of the City Development Committee.

   CARRIED

7. REPORT AND RESOLUTIONS FROM THE CITY DEVELOPMENT COMMITTEE - LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE

   Lucy Graydon, Senior Policy Analyst was in attendance to address the board regarding Liquor Licensing Policy development.

   [ATTACHMENT 7A]

   Moved: Graham/Clark

   1. That the report and resolutions of the 12 March 2009 City Development Committee and the information regarding the proposed changes to the Sale of Liquor and Liquor Enforcement Bill be received.
   2. That the Maungakiekie Community Board delegates a working party consisting of Councillor Northey and Board members Clark and Messervy to prepare the Board's submission on the Sale of Liquor and Liquor Enforcement Bill, noting that the submission period closes on 8 May 2009.

   CARRIED

8. COMMUNITY AND LIBRARY FACILITIES PLAN - CONSULTATION WITH COMMUNITY BOARDS

   David Sharmy, Senior Policy Analyst was in attendance to address the board regarding community and library facilities plan.

   [ATTACHMENT 8A]

   Moved: Graham/Randall

   1. That the report of the Senior policy analyst, dated 3 April 2009, be received.
   2. That the Maungakiekie Community Board provides feedback for the Community and library facilities plan, particularly relating to the community and library facilities in the Maungakiekie ward, and the draft Community and recreation lease policy as follows:
      1. that community boards be consulted as to the use of community facilities and how it relates to community strategies and needs when facilities become available or when a lease is scheduled to be renewed;
      2. that to ensure clarity, transparency and consistency council's Community and recreation lease policy internal evaluation processes be clearly stated within the policy itself to ensure applicants and the public are aware;
      3. that the Community and recreation lease policy criteria be flexible to ensure that new community groups are not at a disadvantage when applying;
      4. that officers provide to all community boards a complete list of their respective community facilities and the community groups occupying them and that this list be updated regularly;
      5. that Jack Dickey Hall, Leicester Hall and the Onehunga Community House be included in the list of community facilities in the Maungakiekie ward;
      6. that consideration be given to provision for a library in Ellerslie; and
      7. that the Ellerslie War Memorial Hall be used primarily as a theatre facility, and that Leicester Hall be used as a complementary community hall.
   3. That the Maungakiekie Community Board delegates a working party consisting of Board members Clark and Randall to prepare the Boards submission on Community and library facilities plan and the Community and recreation lease policy, noting that the feedback provided in resolution B will be included and that the submission must be received by 8 May 2009.

   CARRIED

   The Chairperson moved:

   That item 10 be taken at this time.

   CARRIED

9. GATE OPTION FOR ONE TREE HILL SUMMIT - UPDATED PROPOSAL

   Moved: Graham/Randall

   That the Maungakiekie Community Board approves the closing of the Maungakiekie/One Tree Hill summit road at night between 11:00pm and 7:00am and the installation of manual locking gates at the base of the summit road and at the entrances to the western car park.

   CARRIED

   The Chairperson moved:

   That item 14 be taken at this time.

   CARRIED

10. GRANT OF NEW LEASE - SHANTI NIWAS CHARITABLE TRUST INC.

    Moved: Northey/Messervy

    That the Maungakiekie Community Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to Shanti Niwas Charitable Trust Inc., 3 Rowe Street, Rowe Reserve, Onehunga on the following terms and conditions:

    1. Term - five years commencing 1 February 2009;
    2. Rights of renewal - two rights of renewal each of five years;
    3. Rent - $500.00 plus GST per annum;
    4. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

    Secretarial Note:

    Board member Randall declared a conflict of interest and neither spoke nor voted on this item.

    The Chairperson and Board member Clark requested their votes against the motion be recorded.

11. ELLERSLIE HERITAGE PROJECT

    Moved: Messervy/Randall

    That the Maungakiekie Community Board allocates the budget of $500 to scope the Ellerslie Heritage Small Local Improvement Projects (SLIPs).

    CARRIED

12. SLIPS DECISIONS REPORT APRIL 2009

    Moved: Graham/Clark

    1. That the report of the Small Local Improvement Projects (SLIPs) Portfolio Leader be received.
    2. That the Maungakiekie Community Board allocates the Chairperson and Board member Clark as spokespersons for the Jordan Park Upgrade Contribution and the Jordan Park Contamination Assessment project proposals.
    3. That the Maungakiekie Community Board delegates authority to the spokesperson to provide guidance and advice to the Small Local Improvements Project (SLIPs) team regarding their allocated proposals, and delegates authority to the spokesperson and the Chairperson to be exercised together to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the Maungakiekie Community Board allocates scoping budgets to the proposals on the stage 2 scoping list as follows:

    Project Name	Indicative Scoping Cost	Indicative CAPEX Value	Indicative OPEX Value
    Jordan Park Contamination Assessment	$500	nil	$10,000

    5. That the Maungakiekie Community Board notes the pending project proposals and their status when allocating funding.
    6. That the Maungakiekie Community Board defers the following proposals beyond 2011:
       1. Onehunga Bay Lagoon Resanding; and
       2. Onehunga Bay Reserve - Queen Street Tile Artwork Relocation.
    7. That the Maungakiekie Community Board allocates the budget of $15,000 OPEX funding to the Jordan Park Upgrade Contribution project.
    8. That the Maungakiekie Community Board allocates the budget of $29,907 (of which $23,103 is CAPEX funding and $6,804 is OPEX funding) to the Robert Street Tree Planting project.
    9. That the Maungakiekie Community Board allocates the budget of $20,599 OPEX funding to the Tin Tacks Reserve Landscape Upgrade Phase 2 project.
    10. That the Maungakiekie Community Board assigns priorities to the scoping of the Jordan Park Contamination Assessment and the implementation of the Jordan Park Upgrade Contribution project, the Robert Street Tree Planting project and the Tin Tacks Reserve Landscape Upgrade Phase 2 project as follows:
        1. Tin Tacks Reserve Landscape Upgrade Phase 2;
        2. Robert Street Tree Planting;
        3. Jordan Park Contamination Assessment; and
        4. Jordan Park Upgrade Contribution.

    CARRIED

13. REPORT AND RESOLUTIONS FROM THE TRANSPORT COMMITTEE - ONEHUNGA CYCLE AND WALKING PROJECT

    Moved: Graham/Northey

    1. That the resolutions from the 12 March 2009 meeting of the Transport Committee, and the report from the Travel demand manager, dated 17 February 2009 be received.
    2. That the council staff be requested to report back to the Maungakiekie Community Board on the the status of the cycle route along Mt Smart Road and Mays Road from Royal Oak to Church Street.  

    CARRIED

14. DISCRETIONARY FUNDING APPLICATIONS

    14.1. 'COMMON GROUND' YOUTH EVENT

    Moved: Graham/Randall

    That the Maungakiekie Community Board allocates $1,100 from its 2008/2009 Discretionary Funding budget to the Onehunga Community Centre for costs associated holding the "Common Ground' youth event to be held form 23-30 May 2009.

    CARRIED

15. CHAIRPERSON'S REPORT

    Moved: Graham/Messervy

    1. That the Maungakiekie Community Board be formally updated by relevant officers at the May 2009 meeting regarding developments at the Onehunga Bay Reserve.
    2. That the Maungakiekie Community Board be informed by relevant council officers as to how developments in the Onehunga Bay Reserve will affect the concept plan for the area.
    3. That the Maungakiekie Community Board continues to work with the community to update them regarding developments in the Onehunga Bay Reserve.
    4. That the Maungakiekie Community Board allocates funding from its 2008/2009 Discretionary Funding budget to cover costs associated with the purchase of a wreath for the 2009 Anzac Day services.

    CARRIED

16. BOARD MEMBERS' REPORTS

    Board member Messervy tabled a written report at the meeting.

    [ATTACHMENT 16]

    Board member Clark reported on the following items:

    • Attendance at the Community Board 20th anniversary at Christchurch;
    • Discussion around the crime prevention and community policing issues at the Community Board conference in Christchurch;
    • Attendance at practice day for "drifting";
    • Installation of ten flood lights was installed at Waikaraka for the winter sports group.

    Board member Randall reported on the following items:

    • Attendance at the Resource Management Act briefing;
    • Attendance at the key stakeholder meetings regarding Pah Road parking;
    • Attendance at the Onehunga Bay Festival;
    • Attendance at the quarterly transport spokesperson meetings and met with officers at the Onehunga bowling club;
    • Attendance at the first quarter Youth Council meeting;.
    • Attendance at the Onehunga Business Association;
    •  Meeting with ward traffic engineer on the 16th April 2009 before the Maungakiekie Community Board meeting.

    Moved: Messervy/Randall

    That the Board members' reports be received.

    CARRIED

17. COUNCILLORS' REPORTS

    Councillor Lotu-Iiga reported on the following items:

    • Attendance at the Onehunga Bay festival;
    • Meeting with Salvation Army;
    • Visits to schools;
    • Attendance at the regional employment summit in Mt Wellington;
    • Working on the Onehunga foreshore,
    • Attendance at the Ellerslie Athletics day;
    • Attendance at rotary club functions;
    • Attendance at Royal Oak school fair';
    • Working on Tank Farm Development Project;
    • Meeting with Police Area commander

    Councillor Northey reported on the following items:

    • Attendance at the Onehunga Bay festival;
    • Working on the Onehunga foreshore;
    • Travel to Brisbane with the Mayor on Council business.

    Councillor Christian reported on the following items:

    • Attendance at the Royal Commission on Auckland governance meeting;
    • Attendance at the Tamaki Community Board working party regarding Auckland regional governance;
    • Attendance at the Future Planning Framework meetings at Glen Innes and Otahuhu.

    Moved: Northey/Clark

    That the Councillors' reports be received.

    CARRIED

18. REPORTS REQUESTED PENDING

    Moved: Graham/Randall

    That the reports requested/pending list of the Democracy advisor, dated 9 April 2009, be received.

    CARRIED

19. GROUP ACTIVITY REPORTS

    Moved: Clark/Randall

    That the group activity reports for the March 2009 period be received.

    CARRIED

    Secretarial Note:

    The Maungakiekie Community Board thanked Eric Perry for his contribution in supporting the Board and wished him well in his new role.

    There being no further business the Chairperson declared the meeting closed at 10.25pm.